1. Lesson 2 – Microsoft Excel 2010
Format a Workbook
Lesson 2 – Microsoft Excel 2010

2. The goal of this lesson is for students to successfully apply formatting to a worksheet that was created in Microsoft Excel The student will learn to edit a worksheet and apply formatting attributes to enhance the appearance of the worksheet.
Learning Goals

3. On completion of this lesson, students will be able to do the following:
Format text
Format numeric data
Format numbers as currency
Use Format Painter
Add borders to cells
Add shading to cells
Use AutoFormat
Apply conditional formats
Create and apply styles
Merge cells
Learning Objectives

4. Formatting: What is it and Why?
Formatting is changing the way that something looks.
Proper formatting should enhance the readability and presentation of data.
What could you do to make text or data easier to read?
Formatting: What is it and Why?

5. Formatting Text For example: Font: Arial Bold 12 point
Font – A set of printable or displayable text characters in a specific style and size.
For example:
Font: Arial Bold 12 point
Font Size: 12 point
Font Style: Bold
Formatting Text

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Use the Font group on the Home ribbon to change the font, font size, and font
style.
Use the Alignment group on the Home ribbon to change the alignment of and
indent text.

7. Numeric data is any number that will be used in calculations.
Formatting a numeric entry as text allows the entry to be treated as text even when a number is present in the cell.

8. Applying comma style inserts commas between groups of
thousands.
Use the increase/decrease decimal buttons to add or remove decimal places. (Decimal places can be used in
numbers other than currency.
By default, numbers use the “General” format.
Applying currency style applies a dollar sign, commas, and two decimal
places.
Applying percent style multiples the number by 100 and adds a percent
symbol.

9. The Format Painter will copy a format from one area to another without altering the data.
It will copy the font, font size, font style, font color, alignment, indentation, number format, border, and shading.
HOW TO: Select an object with the formatting you want, click the format painter, click or select the new
object that you want to apply the formatting to.

10. Adding Borders to Cells
Borders will emphasize a specific portion of a worksheet by applying various styles and colors of lines around a range of data.
Adding Borders to Cells

11. Applying shading and patterns to a cell or range of cells can draw attention to the area.
Shading is also a good method for improving readability of cells.

12. Using Cell Styles The Cell Styles Command
will apply predefined formats to a range of cells.
will serve as a time saver in worksheet creation.
will automatically apply borders, shading, patterns, and font changes to a range of cells.
Using Cell Styles

13. Styles:
are a defined set of formats that can be applied to cells or a range of cells.
can be defined by the user and that they facilitate consistency in worksheet formats.

14. Merging cells will convert multiple cells into one individual cell.
Merging cells allows for ease of formatting within the cells.
Select the cells and click “merge and center” in the Alignment group on the Home tab or on the Alignment tab in the Format Cells
Dialog box.