1. FORMATTING CELLS Excel Lesson 6

2. ALIGN CELLS Align means to position contents in a cell horizontally or vertically Text Orientation: used to rotate text to a vertical or diagonal angle in a worksheet Increasing/Decreasing Indent: increases/decreases the margin between the border and the text in an indented cell

3. FORMATTING CELLS Font: Defines the appearance and shape of the letters, numbers, and special characters in Microsoft Excel Measured in points (72 points = 1 inch) Font size can be changed by clicking on the Decrease Font Size or Increase Font Size icons Character: A letter, number, punctuation, mark, or symbol (John Wiley & Sons, Inc., 2012) Default: a predefined setting (John Wiley & Sons, Inc., 2012) The default font for Excel is Calibri

4. FORMATTING CELLS Attribute: A formatting characteristic of text or a cell Bold Italics Underline

5. FORMATTING CELLS Mini Toolbar: Toolbar that appears when text is selected. It includes formatting options such as Bold and Font.

6. FORMATTING CELLS Applying Number Formats: General: default format Number: used to display numbers the number of decimals can be adjusted Currency: used to display the money sign Accounting: used for monetary values (John Wiley & Sons, Inc., 2012) Used when you want to dollar sign and decimals to align in a column (John Wiley & Sons, Inc., 2012) Date: Used to display dates The format of dates can be changed Text: Data not used in a calculation If you see ###### in a cell, it means that the cell is not wide enough for its contents – you use AutoFit to adjust the width

7. FORMATTING CELLS Wrap Text: allows the text in a cell to continue onto a second and succeeding lines Home > Alignment Group The row height will automatically be adjusted once text is wrapped in a cell (John Wiley & Sons, Inc., 2012) To do a manual line break in a cell, press Alt + Enter and the point you want the text to go to the next line

8. FORMATTING CELLS Merged Cells: cells created by combining two or more adjacent horizontal or vertical cells Home Ribbon > Alignment Group Only data from the first cell (upper-left) cell will appear in the merged cell…all of the data that was located in other cells that were merged are deleted Can be merged both horizontally and vertically (John Wiley & Sons, Inc., 2012) Split Cells: splitting a cell into multiple cells Home Ribbon > Alignment Group Only cells that have already been merged can be split

9. FORMATTING CELLS WITH STYLES Style: allows the user to format a cell or selected cells quickly by choosing from a defined list Home > Styles Group Cell styles can be modified, added or deleted Only the Normal style cannot be deleted When you apply a style to text, any conflicting formatting in the cell or range is replaced by the style format. (John Wiley & Sons, Inc., 2012)

10. FORMATTING CELLS WITH STYLES The cell styles options allows you to change the font color, font type, and heading styles for cell’s content (John Wiley & Sons, Inc., 2012) The style options dialog box will be opened by right- clicking on the built-in Cell Style and selecting any option from the drop-down menu (John Wiley & Sons, Inc., 2012)

11. COPYING USING FORMAT PAINTER Format Painter: An Excel feature that allows you to copy formatting from a cell or range of cells to another cell or range of cells (John Wiley & Sons, Inc., 2012) If you double click on the icon, it will turn Format Painter On and leave it on until you turn it off

12. LINKING TO OTHER DATA Hyperlink: A shortcut or jump that opens a document stored on a network server, an intranet or the Internet (John Wiley & Sons, Inc., 2012) Target: File or webpage that you are linking to Hyperlinks are blue and underlined and turn to purple once clicked Hyperlinks can be removed easily by right clicking on the cell and choose Remove Hyperlink Text will not be deleted

13. CONDITIONAL FORMATTING Conditional Formatting: Formatting that appears only when the value in a cell meets conditions specified by a user If conditional formatting is applied, it will override manual formatting Rules Manager: allows the user to set multiple rules for a specific cell

14. CLEAR FORMATTING Allows the user to clear formatting, not text Home Ribbon > Editing Group

15. SOURCE Microsoft Official Academic Course Microsoft Excel 2013. John Wiley & Sons, Inc., 2014. John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft Excel 2010, Exam 77-882.