1. Introduction to Microsoft Excel
Excel Basics
Lesson 1, 2

2. Objectives Define the terms used in the lesson.
Identify the parts of the worksheet.
Move the highlight in the worksheet.
Select cells and enter data in the worksheet.
Edit cells.
Find and replace data.
Zoom in and out in a worksheet.
Save a worksheet.
Print a worksheet.

3. What Is Excel?
Excel is a spreadsheet application of the officexp programs.
A spreadsheet is a grid of rows and columns containing numbers, text, and formulas.
The purpose of a spreadsheet is to solve problems that involve numbers. Ex) calculate a grade, prepare a budget.
In Excel, a worksheet is a computerized spreadsheet. A workbook is a collection of related worksheets.

4. Parts of the Worksheet
Columns of the worksheet appear vertically and are identified by letters at the top of the worksheet.
Rows appear horizontally and are identified by numbers on the left side of the worksheet.
A cell is the intersection of a row and a column and is identified by a cell reference (the column letter and row number) ex) C4, A1
The entry point is indicated by a highlight which appears as a dark border around a cell.

5. Parts of the Worksheets
The cell that contains the highlight is the active cell.
The formula bar appears directly below the toolbar in the worksheet and displays a formula when the cell of a worksheet contains a calculated value.
The name box or cell reference area, identifies the active cell.
A selected group of cells is called a range.

6. Identify the Parts of the Worksheet
Title bar
Menu bar
Standard toolbar
Formatting toolbar
Formula bar
Columns
Rows
Highlight
Status box

7. Move the Highlight in the Worksheet
TO MOVE
PRESS
Left one column
Left arrow
Right one column
Right arrow
Up one row
Up arrow
Down one row
Down arrow
To the first cell of a row
Home
To cell A1
Ctrl+Home
To the last cell containing data
Ctrl+End
Up one window
Page Up
Down one window
Page Down

8. Move the Highlight in the Worksheet
The fastest way to move to an off-screen cell is to choose Go To on the Edit menu
Pressing the shortcut key F5 will also access the Go To dialog box.

9. Select Cells and Enter Data
Enter data by keying text or numbers in a cell and pressing Enter.
If you choose not to enter the data you have keyed, press Esc and the keyed data will not be entered.
Click the Undo button on the Standard toolbar to reverse the last entry.

10. Edit Cells
Data is edited in the Formula bar by pressing F2 and making changes at the insertion point.
To replace cell contents, key the new data, and press Enter.
To clear an active cell press Delete.

11. Find and Replace Data
The Find command locates specific words or numbers in a worksheet.
Replace substitutes new data for data found.

12. Zoom In and Out of a Worksheet
The view of your worksheet may be magnified or reduced by using the Zoom button on the Standard toolbar.
You may key your desired magnification percentage directly in the Zoom box.

13. Summary
The purpose of a spreadsheet is to solve problems involving numbers.
A worksheet consists of columns and rows intersecting to form cells, which are identified by cell references.
You can move to different cells of the worksheet by clicking on the cell with the mouse pointer, using a series of keystrokes, or by scrolling with the mouse.

14. Summary Both text and numerical data may be entered in the worksheet.
You can alter data by editing, replacing, or deleting.
You can search for specific characters in a worksheet and replace data with other characters.

15. Summary
The Zoom box enlarges or reduces the view of a worksheet on the screen.
Changes in a worksheet are saved using the Save command on the File menu.
A worksheet may be printed to provide a hard copy.

16. Lesson 2 Objectives Change column width and row height.
Position text within a cell by wrapping, rotating, indenting, and aligning.
Change the appearance of cells using fonts, styles, colors, and borders.
Designate the format of a cell to accommodate different kinds of text and numerical data. Apply and paint formats.
Create and use styles.
Find and replace cell formats.

17. Terms Used in This Lesson
AutoFormat- A collection of fonts, patterns, and alignments that can be applied to a range of data.
Indented text- Can help distinguish categories or set apart text.
Rotated text- Allows you to display text at any angle.
Style- A combination of formatting characteristics such as alignment, font, border, or pattern.
Wrapped text- Begins a new line within the cell, moves text to a new line when it is longer than the width of the cell.

18. Change Column Width and Row Height
When placing the mouse pointer on the right edge of a column or top of a row it will change to a double-headed arrow.
Widen a column or row by dragging the double-headed arrow.

19. Why Change Column Width?
A series of number signs is displayed (####)
Data is cut off (right portion is not displayed)
Data runs outside of the column
Data is converted to a different numerical form

20. Apply and Paint Formats
You may paint a format that exists in another area of the worksheet.
Select a cell with the desired format.
Click the Format Painter button
Highlight the cells that you want to apply the format to.

21. Create and Use Styles
A style is a combination of formatting characteristics such as alignment, font, border, or pattern.
You may apply a style that has already been created in Excel.

22. Find and Replace Cell Formats
You may also find specific formats in a workbook and replace the format with another format.
For example, you may replace all italicized text with bolded text.

23. Summary
Worksheet columns and rows may be widened to accommodate data that is too large to fit in the cell.
You can wrap, rotate, indent, or align the position of text within the cells.
The appearance of cell data may be altered by changing the font, font size, and style (bolding, italicizing, and underlining), as well as adding color and borders.

24. Summary
A cell may be changed to accommodate data in a variety of numerical formats.
Formatting characteristics such as alignment, font, border, or pattern may be applied by using the Styles command.
Format painting copies the format of a worksheet cell without copying the contents of the cell.

25. Summary
Various collections of fonts, patterns, and alignments can be applied to a range of data by using the AutoFormat command.
The Find and Replace command may be used to change cell formats.