WEDNESDAY, SEPTEMBE10, 2014 Cornerstone Academy Preparatory School Parent’s Association Meeting

Agenda #TopicLeadRoleTime 1Call to OrderDebbie MendozaPA President5 minutes 2Roll CallLana NguyenPA Secretary3 minutes 3Finance UpdateDeo AgustinPA Treasurer5 minutes 4PA Bylaws ReviewDebbie MendozaPA President2 minutes 5Committee ChairsTammy TonPA Vice President 10 minutes 6Jog-a-thon EventDeo AgustinPA Treasurer5 minutes

LANA NGUYEN CAPS PA SECRETARY CORNERSTONE ACADEMY PREPARATORY SCHOOL Roll Call

2014 – 2015 PA Officers NameRole Debbie MendozaPA President OpenPA Vice President Lana NguyenPA Secretary Deo AgustinPA Treasurer NameRole Angel Esquivel Jennifer Ha Liza Agustin Lucia Escobar Mridul Bajpai Sammie Ngar Special Projects Officers NameRole Irene BernardinoTeacher Relations Director Edel Dakhil and Michele Franco Volunteer Coordinators Andrea HendersonHomeroom Parent Program Director

PA General Info Our goal – Support our scholars and Cornerstone values through organizing, participating, and funding events Meetings for PA Officers – 2 nd Wed of every month 6:30pm – 8:00pm in the MPR Townhall meetings – Sept, Nov, Feb, May 6:30pm – 7:30pm in the MPR

DEO AGUSTIN CAPS PA TREASURER CORNERSTONE ACADEMY PREPARATORY SCHOOL Financial Update

CAPS PA Financial Status Previous PA Balance: $14,009 Total Expense since last PA meeting: $234 Total Revenue since last PA meeting: $50 Ending PA Balance: $13,825

CAPS PA Financial Status Budget & Event Request  5 th Grade Fieldtrip to Santa Clara University - $  Class size = 30 scholars  Current allocation of $700 for Walden West transportation  Plan to visit SJSU in the Spring (additional budget request?)  School-wide fundraising – Brax Spirit Cups  A pack of 4 cups sells for $18  $7.25 profit on each sale goes to your organization  No upfront costs and no inventory  Forecast: 350 scholars sell 2 products each = $5,075 in revenue

DEBBIE MENDOZA CAPS PA PRESIDENT CORNERSTONE ACADEMY PREPARATORY SCHOOL PA Bylaws

Proposal to Update PA Bylaws Align with current direction Vote of approval in next PA meeting – Wed., October 8 th For questions, please the Parent Association mailbox:

TAMMY TON CAPS PA VICE PRESIDENT CORNERSTONE ACADEMY PREPARATORY SCHOOL Committee Chairs

2014 – 2015 Standing Committees PA NameChair NamePrimary Role TBDJog-a-thon Chair Manages the biggest fundraising event of the year. Work with Volunteer Coordinators and Homeroom Parents to solicit volunteers. Report Jog-a-thon results at Family Movie Night (Fall). TBDFamily Movie Night Chair Manages family movie night event. Work with Volunteer Coordinators and Homeroom Parents to solicit volunteers. Report Family Movie Night revenue directly to the PA Treasurer. TBDBake Sale Chair Manages bake sale event. Work with Volunteer Coordinators and Homeroom Parents to solicit volunteers. Report Bake Sale revenue directly to the PA Treasurer. TBDPizza My Heart Chair Manages pizza my heart event. Works closely with Publicity & Communication Chairs, as well as, Homeroom Parents, and PA Secretary to market event. Report Bake Sale revenue directly to the PA Treasurer. Andrea Henderson (Homeroom Chair) Irene Bernardino (Social Chair) Michele Franco (Volunteer Chair) Edel Dakil (Volunteer Chair) Angel Esquivel Jennifer Ha Liza Agustin Lucia Escobar Mridul Bajpai Sammie Ngar

2014 – 2015 Standing Committees NamePA OfficersPrimary Role Edel Dakhil and Michele Franco Volunteer Chair Work with parents to fill their volunteer hours by recommending appropriate and achievable volunteer opportunities. Supports general PA events by partnering volunteer tasks to parents in need of volunteer hours. Irene Bernardino Social Chair Plan and implement all not-for-profit social activities for School teachers, administrative & operation staff, students and their families; including, but not limited to, Teacher & School Staff Appreciation luncheon, the Ice Cream Social, Spirit Days, and Student Holiday Workshop. TBDHospitality Chair Plan and serve refreshments at the monthly PA meetings and other PA functions. Coordinate the New Parent Meet & Greet, Welcome Back Potluck, & Year End BBQ. Andrea Henderson (Homeroom Chair) Irene Bernardino (Social Chair) Michele Franco (Volunteer Chair) Edel Dakil (Volunteer Chair) Angel Esquivel Jennifer Ha Liza Agustin Lucia Escobar Mridul Bajpai Sammie Ngar

2014 – 2015 Standing Committees NamePA OfficersPrimary Role TBDNominating Chair Publicize PA positions and recruit volunteers to fill open Executive Board positions for the upcoming school year. Work with the Executive Board and Committee Chairs to prepare a list of nominees to be included on the annual election ballot at the April PA meeting. This list shall be completed and publicized to all PA members two weeks prior to the April meeting. TBDFinance Audit Chairperson The Finance Audit Committee shall be made up of up to three PA members that do not currently serve on the Executive Board. The Finance Audit Chair shall audit the financial records of the PA and prepare a fiscal year-end audit report. Andrea Henderson (Homeroom Chair) Irene Bernardino (Social Chair) Michele Franco (Volunteer Chair) Edel Dakil (Volunteer Chair) Angel Esquivel Jennifer Ha Liza Agustin Lucia Escobar Mridul Bajpai Sammie Ngar

2014 – 2015 Standing Committees PA NameChair NamePrimary Role TBDPublicity Chair Attend School functions and events to take photos and write articles for submission to the local newspaper, School newsletter, and School website Decorate and maintain the PA bulletin board in the School lobby to reflect a positive and informative display. TBDWeb Communication Chair Work closely with the School Principal (or delegate) to build and maintain the School newsletter and website. Work closely with the Publicity Chair to publicize School events on the newsletter and website. Andrea Henderson (Homeroom Chair) Irene Bernardino (Social Chair) Michele Franco (Volunteer Chair) Edel Dakil (Volunteer Chair) Angel Esquivel Jennifer Ha Liza Agustin Lucia Escobar Mridul Bajpai Sammie Ngar

2014 – 2015 Standing Committees PA NameChair NamePrimary Role Andrea Henderson Room Parent Chair Solicit volunteers for a minimum of one Room Parent per classroom and maintain records (i.e. name, phone, ) to contact these individuals. Coordinate and review with the Room Parents their responsibilities; including requesting parental consent forms for student photos and the PA Directory, supporting the teacher with class parties, coordinating the decoration of Field Day t-shirts, and recruiting parent volunteers to assist at various PA events. TBDPlayground & Beautification Chair Research and present campus & playground maintenance and improvement plans. Work closely with the Fundraising Chair to coordinate fundraising for maintenance and improvements of the School's playground equipment and grounds. Purchase equipment, supplies, and services necessary to maintain and improve the playground equipment and grounds as approved (by vote) by the PA membership. Andrea Henderson (Homeroom Chair) Irene Bernardino (Social Chair) Michele Franco (Volunteer Chair) Edel Dakil (Volunteer Chair) Angel Esquivel Jennifer Ha Liza Agustin Lucia Escobar Mridul Bajpai Sammie Ngar

DEO AGUSTIN CAPS PA TREASURER CORNERSTONE ACADEMY PREPARATORY SCHOOL Jog-a-thon Event

Largest fundraising event  Friday, October 17  14 classes at approximately 420 scholars Purpose  Sponsors established grade level fieldtrips Jog-a-thon Committee  PA Officers  PE Teacher  Homeroom Parents Details  Marketing & Communication  Collection of Funds  Day of Event Set-up Timeline  Sept 15 to Sept 25 – finalize committee and complete majority of the planning  Monday, Sept 29 – send out Jog-a- thon packet (letter, sponsor sheet, and collection envelope)  Friday, Oct 17 – CAPS 5 th Annual Jog-a-thon!  Friday, Oct 31 – DUE DATE to turn in all pledges/donations  Saturday, Nov 1 – CAPS PA meet to count all pledges/donations turned in  Friday, Nov 7 –Jog-a-thon results will be announced during Family Movie Night

Jog-a-thon School-wide Goal Goal Each class receives 10% of total funds collected Collect $1500 or more, receive an increase rate of $20% Example$ CollectedPer Class 10%$1000$100 Example$ CollectedPer Class 20%$2000$400 School-wide GoalClass GoalPer Scholar $20,000$1500$50 DUE DATE to turn in all pledges/donations: Friday, October 31

LANA NGUYEN CAPS PA SECRETARY CORNERSTONE ACADEMY PREPARATORY SCHOOL Sept – Nov Events Calendar

Aug & Sept Events August 2014August SuMTuWThFSa13Monthly PA Meeting Kindergarten Orientation First Day of School Back to School Meet & Greet Potluck PA Townhall Meeting September 2014September SuMTuWThFSa1Labor Day - No School Back to School Night Monthly PA Meeting & Chaperone Training Walden West Sci. Camp Parent Meeting Teacher/Homeroom Parent Mixer

Oct & Nov Events October 2014October SuMTuWThFSa8Monthly PA Meeting Columbus Day - No School Annual Jog-a-thon Fundraiser Kindergarten Fieldtrip - Happy Hollow Halloween November 2014November SuMTuWThFSa7Family Movie Night - Fall 111Veterans Day - No School PA Townhall Meeting Thanksgiving Week - No School Thanksgiving Day

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