Parts of a Memorandum.

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Presentation transcript:

Parts of a Memorandum

1st Part - The Heading The heading includes: To: the name of the person or persons to whom the memo is being sent. CC: the name of person(s) receiving a copy (if appropriate) From: the name of the sender. Date: Subject: short information of the memo .

2nd Part - The Message or Body It should contain these key components of a business letter: an opening that clarifies why the memo is being sent; details that are needed for understanding or support of what is being presented or asked; and a closing that makes clear what action is requested .

3rd Part - The Reference Initials Typed initials at the bottom of the page should be used to indicate who typed the memo if that person is different from the person writing it.

4th Part - Notations If there is an attachment, it should be noted at the bottom of the page in the notations part.

- Your Signature The person sending the memo should write his/her initials over or next to his/her name in the ‘From’ part of the heading to document that it really came from him/her; or, alternatively, the person may sign the memo at the bottom beneath the message.