1. Memos

2. What are Memos? A short message from one person to another in the same business or organization. Memos have no greeting line and no signature area at the end.

3. Memo Formatting Rules All parts of the memo begin at the left margin, including paragraphs. Margins:Top- 2 inchesRight-1inch Bottom -1inchLeft-1inch

4. Memo Heading TO:(Reader’s name) FROM:(Author’s name) DATE:(Complete and current date) SUBJECT:(What the memo is about)

5. Memo heading Memo body Typist initials Parts of a Memo

6. Keying Formal Memos 2” TO:Tab Tab Receiver’s name (DS) FROM:Tab Author’s name (DS) DATE:Tab Current date (DS) SUBJECT:Tab Memo topic (DS) Body-Message of the memo (DS) Typist initials The memo heading should by keyed in all capital letters, bold, and followed by a colon. Use the tab key to align information following the memo heading. When keying the body, single space within paragraphs and double between paragraphs. 1”

7. Notes to Remember! If someone other than the writer of the memo keys the memo, typist initials should be included. Typist initials are keyed in lower case with no space and no punctuation. If you have an attachment or enclosure notation, double space after typing typist initials and type “Enclosure” or “Attachment.  Enclosure-Something is included with the memo.  Attachment-Supporting document is attached by a paper clip, staple, etc. If someone in addition to who the memo is originally written will be receiving a copy of the memo, include a copy “c” notation.

8. Letters Ways to write the proper letter

9. Types of Letters Personal—Business Letter A letter that is sent from an individual to a person or business/organization. Business Letter Sent from a business or organization to another or to an individual.

10. Major Parts of a Letter 1. Return Address- the address of the person writing the letter. 2. Dateline-Complete and current date. 3. Letter Address/Inside Address-the address of the person receiving the letter. 4. Salutation-the greeting of the letter. Example: Dear Sir or Madam: 5. Body-the message of the letter. 6. Complimentary Close-the ending of the letter. Example: Sincerely yours, 7. Keyed Name-the authors typed name.

11. Formatting a Letter Single Space within paragraphs and double space between paragraphs. Margins:Top-2inchesRight-1inch Bottom-1inchLeft-1inch Block Style is when all parts of the letter are keyed at the left margin.

12. Parts of a Block Style Letter Return address Letter address Body Complimentary Close Date Salutation Writer