Juvenile Justice Week In Allegheny County

What Is Scheduled Forum/Presentation Forum/Presentation BARJ Into Your Lives Day BARJ Into Your Lives Day Open House Open House Youth Awards/Presentation of Check to CVVC Youth Awards/Presentation of Check to CVVC New Probation Officer Swearing In Ceremony New Probation Officer Swearing In Ceremony Roast of Senior Probation Officer (40 years on the job) Roast of Senior Probation Officer (40 years on the job) Dollars for Restitution Day Dollars for Restitution Day Special Evening Event for Youth Special Evening Event for Youth

When To Get Started Planning begins no later than March (Six (6) months in advance of JJW) Planning begins no later than March (Six (6) months in advance of JJW) Why so early? Why so early? Court Calendars need to be cleared and/or limits put on number of cases on days with events scheduled Court Calendars need to be cleared and/or limits put on number of cases on days with events scheduled Commitments needed from Administration and Judges – The sooner the better to get on everyone’s calendar Commitments needed from Administration and Judges – The sooner the better to get on everyone’s calendar A guest speaker should be contacted as soon as possible to get on their schedule A guest speaker should be contacted as soon as possible to get on their schedule

What Is The Cost? Between $2,000 - $3,000 Between $2,000 - $3,000 The cost is relatively small The cost is relatively small Compared to the number of events throughout the JJW Compared to the number of events throughout the JJW The amount of positive exposure and feedback the Court will receive from JJW The amount of positive exposure and feedback the Court will receive from JJW

What Do You Need To Start? A core group of volunteers A core group of volunteers A chairperson who is very organized individual, due to the size and number of events during JJW A chairperson who is very organized individual, due to the size and number of events during JJW Volunteers should be both Probation Officers and Support Staff (It is very important to engage the entire staff – not just probation) Volunteers should be both Probation Officers and Support Staff (It is very important to engage the entire staff – not just probation) The support of the Judges The support of the Judges An organized, reasonable plan for the week An organized, reasonable plan for the week A theme for the week A theme for the week

Forum/Presentation What should the subject of the forum/presentation be? What should the subject of the forum/presentation be? The subject should be the same as the theme for JJW The subject should be the same as the theme for JJW Who and how many should be on forum? Who and how many should be on forum? No more than five (5) people should be on panel No more than five (5) people should be on panel Depending on theme – panelists could be Probation Officer, Police Officer, CVVC, Teacher, Judge, etc. Depending on theme – panelists could be Probation Officer, Police Officer, CVVC, Teacher, Judge, etc.

Forum/Presentation What day should it be scheduled on? What day should it be scheduled on? JJW is usually the same week as the Jewish high holiday Rosh Hashanah JJW is usually the same week as the Jewish high holiday Rosh Hashanah You need to be sensitive not to schedule any event the evening of the Jewish holiday You need to be sensitive not to schedule any event the evening of the Jewish holiday Who should be invited? Who should be invited? Juvenile Court Staff, Judges, Police, ADA, PD, CVVC, Community Leaders, etc. Juvenile Court Staff, Judges, Police, ADA, PD, CVVC, Community Leaders, etc.

Forum/Presentation When do you send how invitations? When do you send how invitations? Flyers are sent to Juvenile Court staff approximately six (6) weeks prior to the event Flyers are sent to Juvenile Court staff approximately six (6) weeks prior to the event Letters from the CJPO to police, attorneys, community leaders is sent via US mail approximately one (1) month prior to event Letters from the CJPO to police, attorneys, community leaders is sent via US mail approximately one (1) month prior to event The RSVP date should be for one (1) week prior to the event The RSVP date should be for one (1) week prior to the event

What Do You Need for the Forum/Presentation? A room large enough to hold the anticipated crowd A room large enough to hold the anticipated crowd Audio equipment so speakers can be heard throughout the room Audio equipment so speakers can be heard throughout the room Enough chairs to accommodate crowd Enough chairs to accommodate crowd A facilitator for the forum A facilitator for the forum A banquet table for panelist A banquet table for panelist A podium for the facilitator A podium for the facilitator

BARJ into Your Lives Day What is “BARJ into Your Lives Day?” What is “BARJ into Your Lives Day?” A day to education the public on the principles of Balanced and Restorative Justice A day to education the public on the principles of Balanced and Restorative Justice A day to publicly display what we are doing to implement these principles? A day to publicly display what we are doing to implement these principles? How? How? Informational tables in the lobby of the Courthouse Informational tables in the lobby of the Courthouse

BARJ into Your Lives Day What kind of informational tables? What kind of informational tables? Community Protection Community Protection Our EHM/Home Detention Department Our EHM/Home Detention Department Victim Awareness Victim Awareness CVVC – Shoe Project CVVC – Shoe Project Youth Competency Youth Competency Our D & A Unit Our D & A Unit Balanced & Restorative Justice Pledge Balanced & Restorative Justice Pledge Staff & public are asked to sign banner Staff & public are asked to sign banner

Open House What time should it be scheduled? What time should it be scheduled? From experience we have found 9 – noon is a good time span From experience we have found 9 – noon is a good time span Who should be invited? Who should be invited? High school students and the public High school students and the public How and when should you notify schools of Open House? How and when should you notify schools of Open House? Letters should be sent to both the principal and the Social Studies Department at every high school in your County by August 15 th Letters should be sent to both the principal and the Social Studies Department at every high school in your County by August 15 th

Open House What should you have at the Open House? What should you have at the Open House? Juvenile Court informational tables on various departments Juvenile Court informational tables on various departments Provider informational tables Provider informational tables Lectures on various subjects Lectures on various subjects Tour of holding cells Tour of holding cells “Ask the Judge” sessions “Ask the Judge” sessions

How Do You Start Organizing an Open House? Create registration forms Create registration forms Identify what departments will participate in Open House Identify what departments will participate in Open House Ask a staff member to be the “team” leader for each department Ask a staff member to be the “team” leader for each department Identify providers you would like to participate Identify providers you would like to participate Send a letter and registration form to the provider’s director Send a letter and registration form to the provider’s director

How Do You Start Organizing an Open House? Identify what subjects you want to highlight at the mini lectures? Identify what subjects you want to highlight at the mini lectures? Contact person who will be able to conduct the lectures Contact person who will be able to conduct the lectures Send out confirmation letters and registration forms to contact person Send out confirmation letters and registration forms to contact person Write and/or all your Judges to ask them to participate in the “Ask the Judge” sessions Write and/or all your Judges to ask them to participate in the “Ask the Judge” sessions

What Will I Need for an Open House? Tables Tables One banquet tables for each informational table you have booked for the Open House One banquet tables for each informational table you have booked for the Open House Electricity – Electricity – Some tables will require electrical outlets Some tables will require electrical outlets Projectors, Computers, etc. Projectors, Computers, etc. Informational tables or lectures might require – Some tables may need audio or video equipment Informational tables or lectures might require – Some tables may need audio or video equipment

What Will I Need for an Open House? A floor plan for tables and traffic flow A floor plan for tables and traffic flow With large crowds coming in – make sure there is enough room for crowd movement With large crowds coming in – make sure there is enough room for crowd movement Walkie-Talkies Walkie-Talkies This is extremely helpful for the flow of traffic This is extremely helpful for the flow of traffic Plastic “Thank You” Bags Plastic “Thank You” Bags Students will need something to put brochures, etc. into Students will need something to put brochures, etc. into

What Will I Need for an Open House? Volunteers for the following Volunteers for the following Escorts for students - should be Probation Officers Escorts for students - should be Probation Officers Traffic control outside building for buses Traffic control outside building for buses Registration desk Registration desk Courtroom Monitors – to control length of time spent in each courtroom Courtroom Monitors – to control length of time spent in each courtroom Clerical needs Clerical needs Set up and clean up crews Set up and clean up crews

What Will I Need for an Open House? Brochures on every department Brochures on every department Annual Reports Annual Reports Report Card Report Card Giveaways – pens, magnets, etc. Giveaways – pens, magnets, etc. Signs for each table/lectures Signs for each table/lectures Table charts for informational tables Table charts for informational tables

Youth Awards How do you get started? How do you get started? Decided on a theme Decided on a theme Send a letter to every PO and provider at least three (3) months prior to JJW Send a letter to every PO and provider at least three (3) months prior to JJW Speak to the Judges Speak to the Judges Have them order the youth to write a essay for JJW Have them order the youth to write a essay for JJW Ask for volunteers to judge the contests Ask for volunteers to judge the contests

Youth Awards Who is the contest open to? Who is the contest open to? All active delinquent youth in your County All active delinquent youth in your County A separate contest should be held for visiting students A separate contest should be held for visiting students What do they win? What do they win? All active youth will receive a participation certificate All active youth will receive a participation certificate Winners will receive a certificate and the winning essay/poster will be displayed in the Juvenile Court Waiting Room Winners will receive a certificate and the winning essay/poster will be displayed in the Juvenile Court Waiting Room

Youth Award The visiting students’ contest winners will receive a plaque The visiting students’ contest winners will receive a plaque Active Youth will be presented their certificates at a ceremony Active Youth will be presented their certificates at a ceremony Who attends the ceremony? Who attends the ceremony? Active youth, Judges, PO’s, Administration, Juvenile Court staff, etc. Active youth, Judges, PO’s, Administration, Juvenile Court staff, etc.

Dollars for Restitution Day What is “Dollars for Restitution Day?” What is “Dollars for Restitution Day?” Employees are asked to donate $5 to wear jeans on this day Employees are asked to donate $5 to wear jeans on this day The money collected is put towards the restitution owed by unemployable offenders under the age of 16 The money collected is put towards the restitution owed by unemployable offenders under the age of 16 A flyer is sent out one (1) month prior to date – money is collected up to the day A flyer is sent out one (1) month prior to date – money is collected up to the day

Media How do you engage the media? How do you engage the media? Write letters to all news outlets in your area – at least four (4) months prior to JJW Write letters to all news outlets in your area – at least four (4) months prior to JJW Suggest in the letter your idea for a news segment Suggest in the letter your idea for a news segment Follow up with phone calls and/or s Follow up with phone calls and/or s Don’t forget radio morning programs Don’t forget radio morning programs Locally produced programs are always looking for new ideas Locally produced programs are always looking for new ideas

Miscellaneous Youth activity is planned for Friday evening Youth activity is planned for Friday evening Allegheny County Juvenile Court Report Card is distributed Allegheny County Juvenile Court Report Card is distributed New PO Swearing In Ceremony is scheduled during this week New PO Swearing In Ceremony is scheduled during this week