Pre-arrival orientation for new Memorial University graduate students Andrew Kim - Manager, Enrolment and Strategic Initiatives August 2012

Agenda Intro to Memorial and SGS Preparing for arrival First week activities Throughout your program… Q&A

Memorial University Established in 1925 Largest university in Atlantic Canada – 18,000 students 70,000 alumni 4 campuses #5 in 2011 Maclean’s University Rankings

Memorial University

Responsible for all graduate students at MUN Central agency for the collection, maintenance, and distribution of materials on graduate students Administers graduate applications, admissions, comprehensive examinations, thesis examinations, and doctoral defences. Responsible for registrarial functions, graduate enrolment management, and recruitment Assists academic units in developing new program proposals and administers their approval, and approves regulation changes and appeals Administers and supports graduate student funding including assistantships, external and internal scholarships, baseline fellowships, supervisor support, and Tri-council global payments

Preparing for arrival After you’re admitted: Conditional admits: Submit any required documents to SGS Complete and submit the Accept/Decline form: Activate and monitor account: International students: Apply for a study permit Design a budget – refer to MEF

Preparing for arrival Important literature: – The Guide for New Graduate Students: – Review SGS regulations: – Roles and responsibilities of students and supervisors: – Policy on IP: – Definition of FT/PT status: – University Diary (dates and deadlines): – Health and dental insurance information:

Preparing for arrival Housing: – Off-campus Housing Office: – International Student Advising Office: – On-campus Housing: pus/index.php pus/index.php – GSU Housing: services/student-housinghttp:// services/student-housing

Preparing for arrival Join our communities! – Like us on Facebook: – Follow us on Twitter: – Read the Dean’s Blog:

Preparing for arrival Registration: – Registration for Fall 2012: August 6, 2012 – Register through Self-Service up until 2 weeks after start of classes, then through Course Change form (some conditions apply) – International students: must submit study permit to SGS before registering – Automatically registered for SUBJ 9000 / MED 9900 each semester – Can drop courses without academic prejudice up to 7 weeks after start of classes after consulting academic unit – Maximum time allowable to finish program: 7 years Note: Ensure you complete all required program courses and non- academic requirements (e.g., PHIA training). Consult with SGS or your department before registering for non-program courses

First week activities Fees: – Graduate students are charged fees based on payment plan selected on Accept/Decline form Payment plan can only be changed in your first semester Program fees are charged for the duration of a payment plan, after which continuance fees are charged until you finish – If you finish early, you will be responsible for the remaining program fees in a lump sum payment Important to note for some master’s programs not aligned with Plan A but also ineligible for Plan C (e.g., MER, MMus) and for graduate diploma programs – Remember to pay all fees on Self-Service or at Cashier’s Office by deadline to avoid late payment fee – Cannot register for graduate courses if you owe money from previous semester (but SUBJ 9000 / MED 9900 will continue to roll!) – Request for Recreation Fee Exemption form: – Opt out of GSU health and dental insurance through: Note: Not registering for a course does not imply you have abandoned your program. In such cases, you will continue to be registered and charged until you formally withdraw.

First week activities Update your new permanent mailing address on Self-Service Wireless Internet: Get a campus ID card: Obtain a parking permit: f f Social Insurance Number: International students: Complete the English Placement Test Attend Graduate Student Orientation: Inquire about departmental orientation for new graduate students 2011 Graduate Student Orientation

Things to consider… Making progress: – Must achieve a grade of ‘B’ or higher in program courses (varies for some programs) – Research students must submit Annual Progress and Supervisory Report once a year – Complete all non-academic requirements (e.g., Animal Care Seminar, PHIA, language requirement, EPT/ESL) – Formal processes for securing leave and withdrawal – ask us! Note: Know and respect deadlines! 2011 Graduate Student Orientation

Things to consider… Changes to your program: – Change of Program form – Change of Route form – Program of Study form – Change of Status form – All forms: hp hp 2011 Graduate Student Orientation

Things to consider… Other information – Grounds for termination – Transferring credits – Changes to regulations – Appeals procedures – Evaluation methods and grading – Deferral of examinations – Incomplete grades – Re-reads of final papers and exams – Principles regarding academic behaviour and academic dishonesty – General Regulations: #General_Information_and_Regulations #General_Information_and_Regulations 2011 Graduate Student Orientation

Things to consider… Professional development and academic support – Study abroad opportunities – Career development – Teaching Skills Enhancement Program – Writing support – Library services – Yaffle 2011 Graduate Student Orientation

Resources GradShare: Canadian Association for Graduate Studies: Graduate Students’ Union: SGS contacts: p p Graduate officers: ers.php ers.php

Contact Andrew Kim – –

Questions?