1. Welcome to Memorial University of Newfoundland

2. www.mun.ca/sgs

3. Dr. Noreen Golfman Dean, School of Graduate Studies

4. Introduction to Graduate Studies @ Memorial University 2012 Winter Welcome Andrew Kim - Manager, Enrolment and Strategic Initiatives January 4, 2011

5. Agenda Academic matters Q&A 2012 Winter Welcome

6. After you are admitted… Complete and submit the Accept/Decline form: http://www.mun.ca/sgs/AcceptDecline.pdf http://www.mun.ca/sgs/AcceptDecline.pdf Update your new permanent mailing address and activate and monitor your @mun.ca email account: http://www.mun.ca/cc/services/email/ http://www.mun.ca/cc/services/email/ Wireless Internet: http://www.mun.ca/cc/services/network/wireless/index.ph p http://www.mun.ca/cc/services/network/wireless/index.ph p Get a campus ID card: http://www.mun.ca/answers/about/card/ http://www.mun.ca/answers/about/card/ Obtain a parking permit: http://www.mun.ca/sgs/newstudents/Guide_for_New_Stu dents.pdf http://www.mun.ca/sgs/newstudents/Guide_for_New_Stu dents.pdf 2012 Winter Welcome

7. After you are admitted… Important literature: – The Guide for New Graduate Students: http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf – Review SGS regulations: http://www.mun.ca/regoff/calendar/sectionNo=GRAD-4515 http://www.mun.ca/regoff/calendar/sectionNo=GRAD-4515 – Roles and responsibilities of students and supervisors: http://www.mun.ca/sgs/responsibilities.pdf http://www.mun.ca/sgs/responsibilities.pdf – Policy on IP: http://www.mun.ca/sgs/current/IP_Policy.pdfhttp://www.mun.ca/sgs/current/IP_Policy.pdf – Definition of FT/PT status: http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0004#GRAD- 0012 http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0004#GRAD- 0012 – University Diary (dates and deadlines): http://www.mun.ca/regoff/calendar/sectionNo=GENINFO-0086 http://www.mun.ca/regoff/calendar/sectionNo=GENINFO-0086 – Health and dental insurance information: http://www.gsumun.cahttp://www.gsumun.ca – Professional skills development programs/services: http://www.mun.ca/sgs/current/edge/ http://www.mun.ca/sgs/current/edge/ 2012 Winter Welcome

8. After you are admitted… Join us on Facebook! http://www.facebook.com/mungradstudies http://www.facebook.com/mungradstudies Follow us on Twitter: http://twitter.com/gradstudies http://twitter.com/gradstudies Follow the Dean’s Blog: http://www.mun.ca/sgs/blog http://www.mun.ca/sgs/blog 2012 Winter Welcome

9. Registration Register through Self Service up until 2 weeks after start of classes, then through Course Change form (some conditions apply) Automatically registered for SUBJ 9000 / MED 9900 each semester (about 5 weeks prior to start of classes) EXCEPT in first semester and after leave of absence Remember: not registering for a course does not imply you have abandoned your program; unless you complete your program, are granted a leave of absence, have your program terminated, or formally withdraw by writing to the Dean, you will remain registered and charged fees indefinitely. Can drop courses without academic prejudice up to 7 weeks after start of classes after consulting academic unit Ensure you register for and complete all required program courses and GRIP 2012 Winter Welcome

10. Registration If you intend to register for two programs (undergrad or grad, at Memorial or elsewhere), notify SGS immediately Consult SGS or academic unit before registering for non-program courses – Charged separately for these courses – Do not appear on graduate transcript or contribute to graduate GPA Maximum time allowed to complete program: 7 years – If additional time is needed, must request extension via Request for Extension to Program form: http://www.mun.ca/sgs/c5b_waiver.pdf http://www.mun.ca/sgs/c5b_waiver.pdf 2012 Winter Welcome

11. Fees Graduate students are charged fees based on payment plan selected on Accept/Decline form Payment plan can only be changed in your first semester Program fees are charged for the duration of a payment plan, after which continuance fees are charged until you finish If you finish early, you will be responsible for the remaining program fees in a lump sum payment – Important to note for some master’s programs not aligned with Plan A but also ineligible for Plan C (e.g., MER, MMus) and for graduate diploma programs Remember to pay all fees on Self-Service or at Cashier’s Office by deadline to avoid late payment fee Cannot register for graduate courses if you owe money from previous semester (but SUBJ 9000 / MED 9900 will continue to roll!) Request for Recreation Fee Exemption form: http://www.mun.ca/sgs/rec_form.pdfhttp://www.mun.ca/sgs/rec_form.pdf Opt out of GSU health and dental insurance through: http://www.gsumun.cahttp://www.gsumun.ca 2012 Winter Welcome

12. Making progress Achieve a grade of ‘B’ or higher in program course (may vary for some programs) Research students: submit Annual Progress and Supervisory Report once a year: http://www.mun.ca/sgs/Supervisory_Report.pdf http://www.mun.ca/sgs/Supervisory_Report.pdf Ensure you complete non-academic requirements stipulated on your Program of Study (e.g., Animal Care Seminar, GRIP, language requirements for some PhDs) Request for Leave of Absence form: http://www.mun.ca/sgs/loa.pdf http://www.mun.ca/sgs/loa.pdf Request for program withdrawal: letter to the Dean Respect deadlines for all forms! 2011 Graduate Student Orientation

13. Changes to your program For change in thesis title, supervisor committee membership, program courses, use Change of Program form: http://www.mun.ca/sgs/ChangeProgram.pdfhttp://www.mun.ca/sgs/ChangeProgram.pdf When changing to thesis, course, internship, etc. route), use Change of Route form: http://www.mun.ca/sgs/ChangeRoute.pdf http://www.mun.ca/sgs/ChangeRoute.pdf When changing full degree programs (e.g., master to PhD), use Program of Study form (submitted by academic unit) When changing status (FT/PT): Change of Status form: http://www.mun.ca/sgs/change_status.pdf http://www.mun.ca/sgs/change_status.pdf 2011 Graduate Student Orientation

14. For research students Comprehensive exam: format dependent on your program (see departmental regulations); must be completed within 7 semesters of start of program Guidelines for theses and reports: http://www.mun.ca/sgs/go/guid_policies/guidelines_intro.php http://www.mun.ca/sgs/go/guid_policies/guidelines_intro.php Masters and doctoral thesis examination procedures: http://www.mun.ca/sgs/current/guidelines_and_policies_current.p hp http://www.mun.ca/sgs/current/guidelines_and_policies_current.p hp eTheses: http://www.mun.ca/sgs/etheses/index.phphttp://www.mun.ca/sgs/etheses/index.php – Templates: http://www.mun.ca/sgs/etheses/templates.phphttp://www.mun.ca/sgs/etheses/templates.php – Online environment for thesis writing: contact deanb@mun.cadeanb@mun.ca eDefence for PhDs: http://www.mun.ca/sgs/current/edefence.phphttp://www.mun.ca/sgs/current/edefence.php 2012 Winter Welcome

15. Program termination Failure to register for SUBJ 9000 / MED 9900 by final date for adding courses (2 weeks after start of classes) Failure to obtain required grades in program courses (may vary for some programs) Failure in comprehensive exam Failure of thesis, project, or internship Documented lack of progress in a program Academic misconduct Refer to General Regulations: http://www.mun.ca/regoff/calendar/sectionNo=GRAD- 0015 http://www.mun.ca/regoff/calendar/sectionNo=GRAD- 0015 2012 Winter Welcome

16. Other information Transferring credits Changes to regulations Appeals procedures Evaluation methods and grading Deferral of examinations Incomplete grades Re-reading of papers Principles regarding academic behavior and academic dishonesty Refer to General Regulations: http://www.mun.ca/regoff/calendar/sectionNo=GRAD- 0015 http://www.mun.ca/regoff/calendar/sectionNo=GRAD- 0015 2012 Winter Welcome

17. International students Visit the International Student Advising Office: http://www.mun.ca/isa/main http://www.mun.ca/isa/main Ensure you submit your study permit to SGS in order to register Provide us with your application for extension to study permit or new study permit before current one expires If you are receiving a GA, apply for SIN: http://www.servicecanada.gc.ca/eng/sc/sin/index.shtml http://www.servicecanada.gc.ca/eng/sc/sin/index.shtml If you demonstrated English proficiency through TOEFL, IELTS, etc., take the English Placement Test: http://www.mun.ca/isa/new/write.php http://www.mun.ca/isa/new/write.php Complete ESL courses (ENGL 9992 and/or ENGL 102F) as required by EPT 2012 Winter Welcome

18. Professional development and academic support Study abroad opportunities: http://www.mun.ca/international/ http://www.mun.ca/international/ Career development: http://www.mun.ca/cdel/career/http://www.mun.ca/cdel/career/ Graduate Program in Teaching: http://www.mun.ca/sgs/current/gpt/ http://www.mun.ca/sgs/current/gpt/ Writing support: http://www.mun.ca/writingcentre/graduate/ http://www.mun.ca/writingcentre/graduate/ Library services: http://www.library.mun.ca/about/graduate.php http://www.library.mun.ca/about/graduate.php Yaffle: http://www.yaffle.ca/http://www.yaffle.ca/ 2012 Winter Welcome

19. Other resources GradShare: http://www.gradshare.comhttp://www.gradshare.com Canadian Association for Graduate Studies: http://www.cags.ca/pages/intro.php http://www.cags.ca/pages/intro.php Graduate Students’ Union: http://www.gsumun.ca http://www.gsumun.ca SGS contacts: http://www.mun.ca/sgs/contacts/sgscontacts.ph p http://www.mun.ca/sgs/contacts/sgscontacts.ph p Graduate officers: http://www.mun.ca/sgs/contacts/graduate_offic ers.php http://www.mun.ca/sgs/contacts/graduate_offic ers.php 2012 Winter Welcome

20. Contact Andrew Kim – akim@mun.ca akim@mun.ca – 709-864-8847 2012 Winter Welcome

21. Questions? 2012 Winter Welcome

22. Scholarships, financial Funding Guidelines: http://www.mun.ca/sgs/support_guidelin es.pdf Payroll Deduction Forms: http://www.mun.ca/regoff/comtroller/Gr adStudDedAuthPolicy.html Scholarships: http://www.mun.ca/sgs/current/scholars hips/current_scholarship_notices.php

23. Scholarships, financial Important Notices Tri-Council Awards (SSHRC, NSERC, CIHR) Social Sciences and Humanities Research Council (SSHRC) Fellowships. http://www.sshrc-crsh.gc.ca/home-accueil-eng.aspxhttp://www.sshrc-crsh.gc.ca/home-accueil-eng.aspx - Deadline of November 10 – SGS Natural Sciences and Engineering Research Council of Canada http://www.nserc-crsng.gc.ca/index_eng.asp Canadian Institutes of Health Research http://www.cihr.ca/e/193.html

24. Scholarships, financial Webinars available; Postdoctoral researchers: Monday, September 12, 2011 French: 1 p.m. to 2:30 p.m. (Eastern) English: 2:45 p.m. to 4:15 p.m. (Eastern) Doctoral students: Tuesday, September 13, 2011 French: 1 p.m. to 2:30 p.m. (Eastern) English: 2:45 p.m. to 4:15 p.m. (Eastern) Master's students: Wednesday, September 14, 2011 French: 1 p.m. to 2:30 p.m. (Eastern) English: 2:45 p.m. to 4:15 p.m. (Eastern) To register, please email: fellowships@sshrc-crsh.gcfellowships@sshrc-crsh.gc

25. Scholarships, financial Important Notices Vanier Canada Graduate Scholarship Program (Vanier CGS) http://www.vanier.gc.ca. $50,000 per year for 3 years Focus on Academic Excellence, Research Potential, Leadership Deadline September 30, 2011 CONNECT CANADA https://www.connectcanadainternships.ca/home.htm National internship program that links Canadian companies with graduate students and post-doctoral fellows for research placements.

26. Contact Steve Lawlor  stevel@mun.ca stevel@mun.ca  709-864-3425