Developing GIS for Scottish Canals

Prioritization and Project Development Process Identify Department Needs Staff Feedback Prioritization and Project Development 9 Meetings held with Business Services Engineering Finance and Procurement Health and Safety Heritage and Environment Information Management Marketing Operations Property Discussing current and possible future GIS needs Ongoing process of communicating findings and providing staff an opportunity to comment on projects and suggest others GIS Committee will approve projects and prioritize works for next 6 to 9 months

Current GIS Use

Methods to Access Information Project Categories Capture Information Training Methods to Access Information Collect information available internally or externally that is located on or near the canals and make available to those who need it Develop in house training on processes, applications, information available, and advanced techniques in GIS Create reports, standard maps, connect to other applications, and provide options for 3rd party users to access Scottish Canals data

Capture Information Operational Requirements Immediate Future Tangible Assets Land Use Information /Agreements Incidents /Activities /Projects Background / Reference Information Future Live Updates Linked to Systems New information identified that people would like incorporated onto GIS can be fit into categories based on immediate need or future possibilities.

Training What is possible What information is available General Understanding Hands-on Knowledge Modular Training Blocks Job Function Specific What is possible What information is available How to use applications Short focused training Necessary functionality Multiple training methods Real world examples Guidance with demonstrations Step-by-Step directions Focused on specific tasks Obvious relevance to job needs Inline with IT commonly used

Methods to Access Information Online Internal and external views Allow Customer Feedback Access for partners and stakeholders Use Social Media Mobile Connections to other internal systems Customer views of Historical, Current, and Future direction Two way communication Desktop Focused Maps Ad-hoc requests Work Planning tools Live updates from field Dashboard functionality Applications Customized tools Access GIS from other systems Integrate data from multiple sources

Future Vision Internal A fully integrated system showing information from all departments. This will allow the tracking of spending, planning works, communication between departments, joint projects, and another view into Scottish Canals operations and responsibilities. Linked information from AMX, Sage, CRM, and Information Management. Customer Comments Topic Details Followed Up Red Card Date Conditions Resolved? Lock Gate Functional Location Date Inspected Condition Historic Details Historic Site Video about History Link to Photos Canal Project Project Number Project Manager Status Date Link to documents Incident Functional Location Incident Number Type Date Corrected? Property Functional Location Leased YTD Income YTD Maintenance Costs YTD Repair Costs Event Location Date Booked SAM reviewed Safety inspection Link to Event Site

Future Vision External Path Surface Historic Site Video about History Link to Photos Customer and Stakeholder views of information with the ability to book venues, provide feedback, see their location, and identify incidents. Access Report a Comment Topic Details Attach Photo Event Location Book Site Venue Size Marquee available Facilities Canal Mooring Available Fee Book Property Available? Contact Information Closed for Repairs Date

Future Vision Mobile Workers Access Applications linking maps and forms to Scottish Canal assets for maintenance, inspections, and projects. Allowing live feedback on conditions from the field and safety and status information. Towpath Condition Attach Photo Restrictions Incident Topic Details Attach Photo Red Card Date Conditions Attach Photo Canal Mooring Occupied Maintenance Equipment Needed Link to Method Statement Completed Project Date Assigned Completed?