GSA eBuy Seller’s Tutorial This basic tutorial will take you step by step through the RFQ process. The tutorial will also point out many of the exciting features GSA eBuy has to offer. Navigation: If the tutorial opens up in your web browser, simply click your mouse or your space bar to advance to the next slide. Use the “Backspace” key to go back. If the tutorial opens in the PowerPoint application, click on “F5” to view the tutorial. Use the spacebar or click your mouse to advance to the next slide. To go back, click on the “Backspace” key.

Enter your contract number here. Go to www.ebuy.gsa.gov to access eBuy or visit the Vendor Support Center (VSC) at vsc.gsa.gov and look under Business Opportunities. Enter your contract number here. Next, enter your VSC assigned password. If you do not have a password, obtain one by contacting the VSC. Click “Login” to submit your information.

Upon successful login, your home page will be displayed. The message center provides quick access to information about RFQ activity. Access RFQs by clicking on the “RFQs” link at the top of the page, or by clicking “View RFQ Opportunities” in the center of the page.

To view an RFQ, click on the RFQ ID. All RFQs from the Schedules and SINs in which you have contract coverage will be displayed. You will not be able to view RFQs under Schedules that are not covered by your contract. To remove RFQs from this listing, select the appropriate RFQs and then click here. Removing RFQs will not remove any quotes previously submitted. Sometimes the list of RFQs can be large. Using the seach box may help in locating RFQs. When you type in a keyword, eBuy searches all RFQs, RFQ numbers, titles, descriptions, agency names, attachments, and line items (mfr. part number, manufacturer name and product/service name). To view an RFQ, click on the RFQ ID. If a checkbox is present, this indicates you have already responded to the RFQ.

This page provides information on the buyer’s requirements and allows you to prepare a quote response. Information provided by the buyer is located in this box. Remember to carefully review the requirements before submitting a quote. If you were not originally selected by the buyer to view an RFQ, you may want to select “Watch this RFQ” to indicate that you would like to receive email notices if an RFQ is modified, cancelled, or if Questions & Answers (Q&As) are added by the buyer. Buyer contact information is located here. Any documents attached by the buyer will be listed here. These documents may contain important information such as a statement of work.

If you elect not to quote, click this button to submit the reason a quote will not be provided.

When submitting a “No Quote”, please provide a reason for not quoting.

If the buyer is interested in purchasing products, they will be listed in the “Line Items” area. If you decide to quote, first designate how long the quote will be good for. The minimum time is seven (7) days after the RFQ has closed. When selecting this date, remember the buyer needs sufficient time to evaluate all quotes. If the buyer has attached a statement of work, you may need to respond with your own proposal. This document can be attached to the RFQ by clicking here. You have the option of offering the buyer a “Prompt Payment” discount. The discount must be at least the amount offered in your contract. If the items requested require additional transportation charges, indicate this to the buyer by selecting “origin” from the FOB drop-down box. The additional Origin Transportation Cost should be indicated in box above.

To add attachments to your quote, click on the “Browse” button.

Attach as many documents as necessary Attach as many documents as necessary. Each attachment must be less than 5 megabytes in size.

All attached documents will be listed here All attached documents will be listed here. To remove a file, click on the “X”. After all files have been attached, click on “Back” to return to the “Prepare Quote Response” page.

Enter any additional information in this box. Note: This amount should not include line items or transportation costs. Check the “Attached Documents” area to verify the files have been successfully uploaded. Enter any additional information in this box. Quote pricing contained in attached documents or in the comments area should be indicated here. Click on the “Continue” button after all quote information has been entered.

Review all information before submitting the quote. Upon review, if any information needs to be changed, click on the “Back” button. If you are not ready to submit the quote, click “Save to Draft”. The quote will not be submitted until the “Submit Quote” button is clicked. After all information has been verified as correct, click on the “Submit Quote” button.

To view the newly created quote, click the “My Quotes” link.

To review or modify your quote, click on the “Quote ID”. The My Active Quotes page contains a listing of active quotes and their current status. If a buyer posts Questions & Answers (Q&As) regarding an RFQ, a Q&A document may be added to the RFQ. To review or modify your quote, click on the “Quote ID”. If the RFQ has closed and an award has been made online by the buyer, an “Award Info” link will appear. Clicking “Award Info” will only display the name of the seller who received the award and the award amount.

Click “Modify Quote” to update your quote. Modifications can include the adding of attachments, modifying your prompt payment discount, updating your quote amount, etc… Click “Modify Quote” to update your quote. Review or modify your quote any time prior to the RFQ Close Date. A quote can be extended any time prior to the RFQ closing time. To extend the quote, click on “Extend Your Quote Date”. The quote date can only be extended. It can not be shortened.

Click “Continue” to submit your changes. Modify Quote Page Click “Continue” to submit your changes. First, describe your changes or purpose of modification. Second, update your quote to reflect your changes.

If you support state & local disaster recovery and/or cooperative purchasing programs, you will be able to view RFQs from state and local governments. Here is an RFQ from a state and local government. Notice the “S” suffix at the end of the RFQ ID (RFQ230118S)

Notice the State and Local Program identified here. A message will appear notifying you that the buyer is a state and local government. Notice the State and Local Program identified here.

In addition, from the My Active Quotes page, you have access to a complete history of all your quotes by clicking on “My Quote History”.

Quotes will move into history after an award has been made, the quote has expired, or if the quote has been cancelled. Any RFQ with a “No Quote” status will display the reason. Notice the “(view reason)” link below the “No Quote” status.

The profile area displays your eBuy preferences. You can add new email addresses and assign them to specific SINs or categories within a SIN. The profile area displays your eBuy preferences.

For each SIN under a contract number, multiple contacts can be added. Sellers, you can designate how each person would like to receive RFQ notification. All contacts by default will receive emails on RFQ activity. If a person does not want to receive emails, but prefers to login and check the eBuy website, the option to “Turn off email notices” is available. If a SIN has multiple contacts listed, you have the ability to select which contact should display as the Point of Contact for a quote. For each SIN under a contract number, multiple contacts can be added. If you have multiple contracts, eBuy allows you to access the system with a single login. Click here to consolidate your contracts. E-mail notices regarding RFQs posted are sent out every 4 hours. You can also login to search for RFQs. The ability to assign “Access Rights” to individuals is available. Contacts can have “Full” access or only “Read-Only” access.

Your initial contract is listed on top. Contracts can be consolidated under a single login by entering the “Contract Number” & “Password”. Your initial contract is listed on top. All associated contracts will be listed here. Anyone who has access to the “Contract Number” and “Password” will be able to associate a contract. A contract can be associated any number of times. An associated contract can be deleted by clicking on the “Remove” box.

Email: vendor.support@gsa.gov GSA eBuy Seller’s Tutorial Thank you for using eBuy!! Contact the Vendor Support Center with questions: Phone: (877) 495-4849 Email: vendor.support@gsa.gov