Alaska Measures of Progress Educator Portal November 10, 2014 Brian Laurent (AMP) James Herynk (AAI)

Preface: Three Test Types Resources KITE ™ System Educator Portal.CSV Templates Data Upload, Adding, Editing —Users (organization, roles, permission) —Enrollment —Rosters —Test, Exit, and Clear (TEC) (summative tests) Report Data Extracts How Summative Assessments Differ Technology Practice Tests Agenda

Technology Practice Tests —Generated by AMP (for all to access) Testlets —Generated by teachers (for rostered students) Summative —Generated by the system (through TEC record) Preface: Three Test Types

AMP Website akassessments.org, KITE tabakassessments.org —Documentation Educator Portal Manual Educator’s Guide to KITE Client Templates: User, Enrollment, Roster, and TEC State organization data table —Download and Installation KITE Client Windows, Macintosh, iPad, Chromebook Resources

KITE ™ System: Educator Portal and KITE Client KITE ™ is a platform developed to meet the needs of the next generation of large- scale computer based assessments. —Educator Portal Viewing student data and setting up testlets educator.cete.us —KITE ™ Client Delivering assessments to students Download and install from AMP website

Technical —Supported Browsers Firefox 24.3 ESR (recommended) and above, Safari 6.0.5, and Internet Explorer 8 and above Google Chrome is NOT supported —Clearing cache Start, Control Panel, Internet Options, Delete, Check Top 4-5, Delete, Okay —Overlays Getting Started —Logging inLogging in —Forgot Password —Security Agreement —My Profile —My Organizations and Roles KITE ™ System: EP

User Template —For adding users Enrollment Template —For adding students Roster Template —For connecting students to their teachers Test, Exit and Clear (TEC) Template —For assigning students to summative tests —For exiting a student from your school.CSV Templates: Data Sets

.CSV Templates: Order of Operation 1.Users 2.Enrollment 3.Rosters 4.TEC (Spring 2015) NOTE: If you upload Rosters before Users and Enrollment, the system will create empty rosters.

.CSV Templates: Troubleshooting Leading zeroes Template format Column name Organization codes (EP or AMP) Acceptable data codes Save/save as (.CSV) Import/open Upload errors Finding answers in the manual Student First Name/Last Name flipped Educator Portal times out while waiting

Saving the template to the computer (W)(W).CSV Templates: Troubleshooting

Users: Template Data p. 2.16

Users: Upload 1.Prepare your User TemplateUser Template 2.Go to the Configuration tabConfiguration tab 3.Click on the Users tab 4.Select Action “Upload Users” 5.Check for Created/Rejected/Updated p. 2.17

Users: Status 1.Go to the Configuration tabConfiguration tab 2.Click on Users 3.Select Action “View Users” —Status Column Pending –the user has been sent an activation but has not responded –You may resend the activation Active –the user replied to the activation and set up their password

Users: Default Role The system assigns the role of teacher to all users upon upload. An account activation is automatically sent to the user. NOTE: Rosters are required to see student data p. 2.15

Organization >>> (Go to Organization tab)Organization —Think of levels School District State Role >>> (Go to Roles tab)Roles —Think of permissions District Test Coordinator Teacher Users: Organization and Role p p. 10.3

Users: Roles Insert table

Users: Roles Insert table

Users: Add Extra Users Manually 1.Go to the Configuration tabConfiguration tab 2.Click on Users 3.Select Action “Add User Manually” 4.Complete the data fields NOTE: When assigning a User’s roles, the system will ask you to also select a default role for that user. p. 2.19

Users: Edit Existing User Manually 1.Go to the Configuration tabConfiguration tab 2.Click on the Users 3.Select Action “View Users” 4.Click on a User’s name 5.Edit 6.Save NOTE: Edits made to the Teacher ID will carry over to rosters, thus not impacting teacher-student pairings. p. 2.23

Enrollment: Template p. 3.7

Enrollment: Upload 1.Prepare your Enrollment TemplateEnrollment Template 2.Go to the Configuration tabConfiguration tab 3.Click on the Students tab 4.Select Action “Upload Enrollment” 5.Check for Created/Rejected/Updated p. 3.19

Enrollment: Add Student Manually 1.Go to the Configuration tabConfiguration tab 2.Click on the Students tab 3.Select Action “Add Student Manually” NOTE: School Entry Date is required. DLM status is required if participating in the DLM. p. 3.5

Enrollment: Add a Student to an Existing Template Add student to existing template —The Enrollment Template overwrites, so there is no need to delete data on the template that has already been uploaded. Re-upload by following the same steps 1.Go to the Configuration tab 2.Click on the Students tab 3.Select Action “Upload Enrollment”

Enrollment: Edit a Student in Educator Portal A.Edit Student Record in EP 1.Go to the Configuration tabConfiguration tab 2.Click on the Students tab 3.Select Action “View Students” 4.Click on the student to open record 5.Select edit B.Edit data in the Original Upload File —State_Student_Identifier cannot be edited —Re-upload p. 3.5

Rosters: Template Data p. 4.10

Rosters: Upload 1.Prepare your Roster TemplateRoster Template 2.Go to the Configuration tabConfiguration tab 3.Click on the Rosters tab 4.Select Action “Upload Roster” 5.Check for Created/Rejected/Updated p. 4.9

Rosters: Create Roster Manually 1.Go to the Configuration tabConfiguration tab 2.Click on the Rosters 3.Select Action “Create Roster Manually” 4.Select State, District, School 5.Click SEARCH 6.Select Teacher and Students 7.Name the roster 8.Select Subject —English Language Arts —Mathematics p. 4.5

Rosters: Edit an Existing Roster 1.Go to the Configuration tabConfiguration tab 2.Click on the Rosters tab 3.Select Action “View Rosters” 4.Click on roster to open 5.Make corrections 6.Save p. 4.2

TEC: Template Data p. 3.22

“Exit” —to remove a student from Educator Portal when a student moves out of the district. “Test” —to assign a student to a summative assessment by subject. “Clear” —to unassign a student from a summative assessment while keeping the student’s enrollment record intact. NOTE: Documentation at akassessments.org has appendices that are Alaska-specific at the bottom of the EP Manual listakassessments.org p TEC: TEST, EXIT, CLEAR

Assign Roles and Add Organizations 2015 GN P GN = General P = Paper/Pencil MM/DD/YYYY Organization CodeSame Student ID NOTE: for leading zeros format cells to text. M ELA M = Mathematics ELA = English Language Arts TEST EXIT CLEAR TEST = Student assigned to summative assessment by subject EXIT = Student removed from Educator Portal, unavailable to assign CLEAR = Student unassigned from summative assessment by subject

TEC: Upload 1.Prepare your TEC Template 2.Go to the Configuration tabConfiguration tab 3.Click on Students 4.Select Action “Upload TEC” 5.Check for Created/Rejected/Updated p. 3.25

January 5 th is the deadline for assigning students to a Paper/Pencil summative assessment The PNP (Access Profile) will also need to have Paper and Pencil checked. p TEC: Paper/Pencil Test Record Deadline

Adding Data in EP: ReviewEP Users/Educators —Add User Manually —Upload User Template Enrollment/Students —Add Student Manually (NOTE: School Entry Date) —Upload Enrollment Template KEY to Overwrite: State_Student_Identifier (Col. K) Rosters —Create Roster Manually —Upload Roster Template

Editing Data in EP: ReviewEP Users/Educators —View User, Modify User Enrollment/Students —View Student, Modify Record —Re-Add Student Manually (NOTE: School Entry Date) —Upload Corrected Enrollment Template KEY to Overwrite: State_Student_Identifier (Col. K) Rosters —View Roster, edit by select and deselect —Upload Roster Template

Report Data Extracts 1.Current Enrollment 2.Access Profile (PNP or Accessibility Profile) 3.Roster 4.Users Go to: 1.Educator PortalEducator Portal 2.Click on Reports p. 8.1

How Summative Assessments will Differ? Tickets will be on a Test Coordination tab under the Test Management tabTest Coordination System generated tests (TEC, not rosters) Roles with permission to Test Coordination —District Test Coordinator —District User —Building Test Coordinator —Building User

THANK YOU!

Setting Up Test Sessions: the Teachers’ Perspective Quick Links —Student Validate data Complete Access Profile, PNP(check local policy) First Contact Survey (DLM) —Rosters Validate Data —Add New Test (Testlets) —Monitor Test Print tickets and monitor tests Test Management (sub-Test Management) Test Management

Monitoring: Testlet Test Sessions 1.Go to the Test Management tabTest Management tab 2.Click on the test session you want 3.Select Monitor

Monitoring: Summative Test Sessions 1.Go to the Test Management tabTest Management tab 2.Click on Test Coordination 3.Click on the test session you want 4.Click Monitor

Technology Practice Tests AMP Website: —Front Page: Technology Practice Tests “Follow these directions” “Guidance for teachers with ideas on how to introduce students to the Technology Practice Tests”

Important Points Locate EP Manual and.CSV Templates. Create and Upload Data. —User Template —Enrollment Template —Roster Template —TEC Template Add Users, Students, and Rosters Manually. Edit Users, Students, and Rosters. Be able to Assign Roles and Add Organizations. Understand what Teachers will do. Understand how summative assessments will differ. Know where Report Data Extracts can be found. Be comfortable with Technology Practice Tests.

Hours —M-F —5:00 am to 4:00 pm Alaska —8:00 am to 7:00 pm Central Phone — — (toll-free) Help Desk

THANK YOU!

Dynamic Learning Maps (DLM) The DLM Consortium consists of 20 states and provides alternate assessments for students with significant cognitive disabilities. For grades 3-10 in English language arts and math Dillard Research Associates delivers assessments for science Educators in Alaska access DLM via DatesEvents 9/24/14 and 10/1/14Get Started Webinar for Mentors (and DTCs), 3:30 – 4:30 10/4/14DTCs begin setting up district User (educator) accounts in KITE system 10/6-10/8/14Alternate Assessment Mentor Training 10/13 – 11/19/14Teachers begin entering First Contact Surveys and Personal Needs Profiles for students* 11/10-12/20/14Districts participate in DLM Alternate Assessment Phase B field testing 1/5 - 3/6/15Districts participate in DLM Alternate Assessment Phase C field testing 3/16 – 5/1/15Alternate Assessment Test Window