Professor Dave Jaye Global Presentations Powerful Business Presentation Skills for ESL Businessmen March 2013

Professor Dave Jaye Welcome to Global Power Presentations Professor Dave Jaye

Professor Dave Jaye Mission Statement To give you, your department and your company an advantage by providing you with an action Power Presentation Seminar

Professor Dave Jaye Seminar Outline Day One 8am to 8:50am Introduction of Professor, Course Methods 9am to 9:50am Self introductions video taped 10am to 10:50am Text Chapter 2 Making a start 11am to 11:50am Chapter 3 Linking the parts. Practice ‘Which do you prefer presentation’ 12 noon to 1pm lunch 1pm to 1:50pm Complement exercise. Chapter 4 The right kind of language 2pm to 2:50pm Videotape ‘Which do you Prefer?” Presentations 3pm to 3:50pm Review ‘Which do you Prefer Presentations’ 4pm to 4:50pm Chapter 8 Question time. Discuss Homework: ‘Introducing my Job’

Professor Dave Jaye Seminar Outline Day Two 8am to 8:50 Chapter 5 Visual Aids 9am to 9:50 Chapter 6 Body Language. Review asking and answering questions 10am to 10:50 Presentation on ‘Introducing my job’ 11am to 11:50 Review video tape ‘Introducing my job’ 12 noon to 1pm lunch 1pm to 1:50 Eye Contact exercise. ‘I am a champion’ video tape 2pm to 2:50 Chapter 7 finishing off 3pm to 3:50 Review ‘I am a champion’ 4pm to 4:50 Discuss/Prepare ‘My Dream Company Project’

Professor Dave Jaye Seminar Outline Day 3 8am to 8:50 Global vs. Asian Business Presentations 9am to 9:50 Asian Business Presentations common errors 10am to 10:50 Presentations ‘My Dream Company Project’ 11am to 11:50 Review Video ‘My Dream Company Project’ 12noon to 1pm Lunch 1pm to 1:50 Brainstorming, outlining, advanced Q and A Practice ‘My Dream Company Budget Request’ 2pm to 2:50 Video tape ‘My Dream Company Budget Request’ 3pm to 3:50 Review ‘My Dream Company Budget Request’ 4pm to 4:50 Seminar Review, course evaluation

Professor Dave Jaye Introduction of yourself 1. Name, English Name, title, Department 2. Home town 3. Family 4. Hobbies & Free time activities 5. Fear 6. Dream Job 7. Name, English Name, title, Department

Professor Dave Jaye Passive vs. Active Participation The East Confucianism High Context culture, actions depend on situations Show deference to people in authority The West Individualism Universal standards, rational Freely express personal opinions

Professor Dave Jaye Passive vs. Active Participation The East Show respect by passively listening, no questions, don’t challenge the presenter or possibly embarrass the presenter The West Show respect by engaging in discussion, a duty to verbally participate

Professor Dave Jaye Deductive Decision Making Deductive is evidence based decision making relating to logical deduction based on a factual decision process. Scientific method of decision making based on observance of an event occurring on a repeated basis that leads one to believe that a certain probability is attached to the occurrence of that event. Rational decision making. probability

Professor Dave Jaye Inductive Decision Making Inductive reasoning consists of inferring general principles or rules from specific facts. Human intuition, feelings and predictions and decisions based on world views. Classical decision making.

Professor Dave Jaye Inductive vs. Deductive The East Reason and rational first Demonstrate Modesty Subtle non verbal The West Main Point First Demonstrate Confidence, Conviction Overt and direct

Professor Dave Jaye Inductive vs. Deductive The East Holistic Avoid Eye Contact The West Linear, logical Direct Eye contact

Professor Dave Jaye Presenter’s Role The East Presenter as Expert Give information Read the script The West Presenter as Facilitator Discuss Information Improvise, without restraint

Professor Dave Jaye Presenter’s Role The East Limited Interactions with audience Poker face Serious tone The West Involve Audience Many facial expressions, smile Varied tones

Professor Dave Jaye English Second Language (ESL) 1. Speak slowly at first, memorize introduction 2. Pause after key points, breath in 3 seconds and scan the audience looking at each face 3. Use a Chinese phrase and words to help deeply explain complex and important concepts

Professor Dave Jaye (ESL) Common Mistakes forgetting to 1. Move around to both sides of the white board, called using floors, 2. Use English and Chinese name 3. Thank chairman for introduction 4. Use three examples of Key concepts

Professor Dave Jaye (ESL) Common Mistakes 7. Forget to pause between agenda items 8. Put too much information on one panel making it difficult to read. 9. Forget to ask, ‘Any questions, comments opinions?’ 10. Forget to Spell and Grammar Check

Professor Dave Jaye (ESL) Common Mistakes 11. Forget to say your name, title and department again at the end of the presentation. 12. Forget to spell out acronyms before use, example: Point of Sale (POS).

Professor Dave Jaye Presentation Objectives To Inform To Entertain To touch emotions To move to action

Professor Dave Jaye Speaking for Persuasion Present new information Provide a clear alternative Distinguish features from benefits Tell audience what you want Make it clear and simple

Professor Dave Jaye Speaking for Persuasion Smile Keep the Presentation short using only 3 agenda items Use short words and short sentences

Professor Dave Jaye Plan the Presentation S.P.A.M. S: Situation, consider the time and place where you are presenting. Sit in CEO’s chair at meeting room when he/she is not in and look around… P: Purpose, what is the goal you hope to achieve?

Professor Dave Jaye Plan the Presentation S.P.A.M. A: Audience, consider the people who will be listening, internal or external audience M: Method, which methods will best accomplish your purpose, Formal, informal, lots of examples, Q and As

Professor Dave Jaye When you prepare your presentation 1. You perform better. 2. Your presentation can inspire others

Professor Dave Jaye Study your Audience Analyze: Demographic facts, background, size, expertise, time of day Know their expectations, how can they benefit? Are decision makers or experts present? Make the presentation from their point of view

Professor Dave Jaye Serious Preparation

Professor Dave Jaye Serious Preparation This flight crew member was practicing his job of flying the jet to protect the passengers, crew, cargo and company investors.

Professor Dave Jaye Opening Check sheet If you aren’t introduced introduce yourself Make a brief statement about your qualifications to establish credibility What can your audience leave with that will help them do their jobs better? Address concerns or opposition audience might have.

Professor Dave Jaye Avoid weak statements My English is not very good I am not good at this I hope you will understand me

Professor Dave Jaye Practice before friends, family or a mirror Record your presentation with a digital camera and watch yourself. If you stumble over any parts, change words or phrases. Use a marker to highlight key points Prepare and Practice

Professor Dave Jaye Presentation Check list Is my purpose crystal clear? Have I organized my presentation into topics and subtopics? Have I prepared an outline or script? Did I learn everything I can about audience? Are my visuals informative and pleasing?

Professor Dave Jaye Have I practiced before a camera, the mirror or friends? Have I anticipated difficult questions? Have I prepared easy questions to ask myself? Have I confirmed the time and date of the presentation? Presentation Check list

Professor Dave Jaye Don’t Say I’m not really prepared – Why should I waste my time listening to you? I don’t know why I was asked to speak here today Why should I be victimized by someone’s poor judgment. I won’t take up too much of your time This is going to be boring.

Professor Dave Jaye Get feedback from your presentation Ask a friend to give you immediate feed back Invite people to submit anonymous feedback cards If you don’t know the answer say you will look up the answer and get promptly back to them. Thank your audience for their time.