Dori Baldwin Student Info Mgmt Coordinator Kent ISD

Agenda Welcome & Introductions Objectives Introduction to ReportWorks Create Labels Create Student Schedules Create Cross Tab Reports Create Form Letters

Objectives Upon completion of today's training you will be able to: Explore an existing report Setup mailing labels with a logo Create a list of student’s demographic information Create a Cross Tab Report Write form letters

Meet the Trainers Been with the ISD 11 years Started in the classroom On PowerSchool since 2001 Certified PowerSchool Trainer Dori

Your Turn....

ReportWorks Overview

Main features Drag-and-drop interface – no more writing codes Create report templates for other PowerSchool users to run without knowing SQL

Tools The pages The Inspector and the panels

The Pages

Details Tab Title of the report Information about the report Publish State Choose Data Set Student : Basic Student : Basic + Schedule New ones with 1.1

Scope Tab Boundaries (filters) Runtime Controls Data Sets

Layout Tab Drag and drop data objects (fields) Preview Report

Publish Tab Make the report available to other PowerSchool administrative users Choose the format your users will see Choose where the report will show in PowerSchool

The Inspector and the Panels

The Inspector Changes with the level Document Page Label Text

The Panels Used in conjunction with the inspector Modifies format Color Font Format

Getting Started

2 Ways to Get There Start from the PowerSchool Main Menu Click ReportWorks Click Reports  Setup  ReportWorks

Separate Application Java TM application

Template or From Scratch Template Provide frame work Good starting place Can be used as a starting point for staff Scratch Blank slate

Let’s go live... Activity 1 - Creating a Student Schedule from a Template

Creating Labels

Labels are a snap with ReportWorks Sizes are already defined Easier to add your own logo Preview the labels before printing or saving

By the numbers Give your report a title Limit the data by setting Boundaries (Filters) Create the Initial Layout Choose the Label Type Arrange the data     

Start and Name the Project      From the PowerSchool main menu Click ReportWorks Launch Select Project from scratch Enter name and discription From the Detail Select the Student :Basic Data set

Setting Boundaries      Boundaries limit or filter who the report will be run for Use Data Set at the bottom to drag field into the boundaries area Add the desired filter Repeat as necessary

Create the Initial Layout      In the Layout tab Drag “Student” from the data set to the layout area Select the labels report type

Choose the Label Type      Open the Labels inspector Under Avery Product number select 5160: Address Labels

Arrange the Data      Double-click in the 1 st label (upper left) Drag Students > Contact > FirstLast Name into this label In the Inspector, enter the LF or other text Continue to drag fields into the label

Let’s go live... Activity 2 – Create Mailing Labels Activity 3 – Add a Logo to your Labels

Student Lists and Demographic Reports

Basic Student List Use a table to layout the fields Drag the fields into the individual cells Re-size the table to cover the entire page

By the numbers Start a new project Choose Table Arrange the fields in the table Click Standard > Add Alternate Use the Inspector to change the row color     

Start a New Project      Click “+ add” button and select to Add Project Created as Untitled Project Right click and Load Click Details tab Enter name and description Select the Student :Basic Data set

Choose Layout Type      In the Layout tab Drag “Student” from the data set to the layout area Select the Table report type

Arrange Fields      Drag Students > Contact > Last Name into the 1 st column Continue to drag fields into the columns First name Ethnicity Gender Adjust column widths

Select Alternate Rows     

Select Row Colors      Click Student Details Red box should be around all columns In the Table Row Inspector Click the paint can to open the Paint/Fill Inspector Select the desired color

Let’s go live... Activities 4 – 7 Create and format a Simple Student List

Cross Tab Report

Making Information out of Data Similar to Pivot Tables Counting the numbers of boys vs girls Identify which class has the most diverse population How many seniors are girls

Let’s go live... Activities 8-9 Create and format a Cross Tab Report

Label Layout Help Open Microsoft Word Under Mailings – Labels When you pick a specific label you can view the details

Sample Labels

Now It’s Your Turn... Complete Activity 4 – Create a Mailing Label

Object Reports Create when your report requires: Complete Control of Layout Graphics Multiple Pages per student Multiple Students per page

Basic Report Elements

Lets take a look...

Finding and using Reports

Resources Power Data Solutions – PDS PSUG and PSUG-MI Groups.yahoo.com (search for either and join) Power Source Powersource.pearsonschoolsystems.com

Importing the File

1.Select the bottom report 2.Edit the main report parameters 3.Change name

Warning... Known Issue: When reports are imported, extra line spaces are added.

Now It’s Your Turn... Complete Activity 5 – Import an Object Report

Address Validation

You live where? New for PowerSchool 6.0 Partnership with Google Maps Ability to verify and see where the address is. If boundary is mapped, you will be able to see address against the boundary.

Batch Address Validation Select a group of students Under group functions Batch Address Validation Errors found can be fixed by going to Click on Map > Help > Fix and Error Follow instructions on site

Now It’s Your Turn... Complete Activity 6 – Batch Address Validation

Summary You now have the knowledge Types of PowerSchool reports How to create simple reports Where to find reports How to import reports Batch address validation