Presenters: Gwen Hansen and Teri Renner March 3, 2011 Advising with Technology through Collaboration and Creativity

Discuss Collaboration of Departments and Resources to Leverage Cost to Advising Programs Provide Recommendations on Using Multimedia in Advising Provide Recommendations to Reduce Advising Overload Using Multimedia as an Avenue to Support Student Retention OBJECTIVES OF PRESENTATION

PRESENTATION COMPONENTS Historical Background: How Did We Get Here? Media Sites: How Did We Create Them? Project Outcomes: Were We Successful? Activity: How Could You Use This Tool? Conclusion: Sharing and Q & A Session

HISTORICAL BACKGROUND 2005 –  Class Level Advising to Discipline-based Advising 2006 –  Realignment: Primary Advising Team (PAT) Process Mapping  Student Life and Leadership (SLL) Restructuring Advising at Orientation  Orientation Planning Team (OPT) Growth: Orientations during Summer 2007 –  Introduction to Media Sites  Catch All Modules  Standardizing Power Point Presentations  NACADA Conference STOMP videos – University of Louisville

HISTORICAL BACKGROUND 2008 – Orientation Advising Subcommittee Advising Inventory for FY Orientation Common Topics for All Majors/Programs Project Goals for FY Orientations – Information Overload – Presentations Long and Boring – Time Constraints Creation of First-Year Media Site Modules Interdepartmental Collaboration: Student Life & Leadership, Undergraduate Advising Services, COBA, NURS, ICP, IITS, Orientation Planning Team, O-Team Students Introduction:

MEDIA SITE PROCESS Key Components  7 Modules  Power Point  Quiz Scripting & Casting  Script  Who to Include  Editing Filming – Lights, Camera, Action!  IITS Teleprompters Using Scripts Background ADA Compliance Using Electronic Scripts

MEDIA SITES Modalities of Learning  VARK©-Visual, Aural, Read/Write, Kinesthetic – Video – Power Point – ADA compliance – Quiz Policies : ©Fleming, N.D. and Mills, C. (1992), Not Another Inventory, Rather a Catalyst for Reflection, To Improve the Academy, Vol. 11, 1992., page 137

PROJECT OUTCOMES OPT Assessment  80% FY Students Watched Modules Prior to FY Orientation  Qualitative Results  Quantitative Results Supporting FY Retention  Positive Reinforcement of Information  Orientation Handbook as Written Reference  Media Sites as Ongoing Resource for Students  Human Connection at Orientation DPR : Cautions for Media Sites  Avoid Dates  Break Down Information  Critical Eye for Details

RECOMMENDATIONS Using Multimedia in Advising  Resource for Advisors  Time Saved in Appointments & Orientations  Media Sites for Recruitment  Training Tool (DPR)  College Intro Course Instrument Leveraging Costs  Brainstorm Idea Using Current Advising Project  Tapped into Available Campus Resources  Used Advisors’ Time and Creativity  Recruited Campus Departments & Colleagues  Two Months to Complete  Fun and Engrossing Project

BRAINSTORM ACTIVITY What Campus Or Department Projects/Goals Could Be Benefited By The Use Of Multimedia ? What’s Worth Your Time? What Resources Are Available On Your Campus? With Whom Can You Collaborate?

CONCLUSION Sharing Ideas: Resources:  Website & Module links:  – Presentation Power point – Media Site Overview – Media Site Workflow – Advising Inventory – OPT Assessment Results Summary – Quiz Sample

QUESTIONS & ANSWERS Gwen Hansen – Teri Renner – THANK YOU FOR COMING