CP Sub-Cluster Coordinator Training 2010 Effective Meeting Skills Photo shows working group 5 in session: photo courtesy UN OCHA.

CP Sub-Cluster Coordinator Training 2010 Well run and productive Meet on basis of need – rationalise frequency and type – flexible approach Complement other coordination mechanisms Cluster Guidance Note on meetings Nowhere does it say that you have to hold a meeting!

CP Sub-Cluster Coordinator Training 2010 IASC Self-Assessment Findings Participation in clusters has come to mean attending (often poorly managed) meetings attending (often poorly managed) meetings

CP Sub-Cluster Coordinator Training 2010 Before After Meeting as part of a Process During

CP Sub-Cluster Coordinator Training 2010 Before the meeting: Preparation Why: Clear objectives What: Clear agenda Who : Right people? Anticipate issues? Where: Choice? Layout? Seating? When: Best time? Enough time? How : How to facilitate effectively?

CP Sub-Cluster Coordinator Training 2010 During the meeting

CP Sub-Cluster Coordinator Training 2010 An Effective Facilitator…. TASK Keeps to agenda Maintains focus Establishes common ground Records decisions Remains neutral. PROCESS Sets ground rules Listens and observes Resolves conflict Manages pace Encourages all

CP Sub-Cluster Coordinator Training 2010 Encouraging Participation

CP Sub-Cluster Coordinator Training 2010 Creating a positive start The beginning of each meeting needs to: Relax and reassure Set the tone Encourage involvement Focus attention on purpose. Build trust

CP Sub-Cluster Coordinator Training 2010 Techniques for involving all Small groups …? Voting Post-its Allocate roles Round robin

CP Sub-Cluster Coordinator Training 2010 After the meeting….. Action notes Follow up Collate attendance sheets ?

CP Sub-Cluster Coordinator Training 2010 Effective meetings clear objectives right people involve everyone open and honest run to time clear agreed action