1. Managing Meetings
Managing Meetings
Richard O'Rawe

2. WHAT IS A MEETING? …an act or process of coming together
Managing Meetings
WHAT IS A MEETING?
…an act or process of coming together
…an assembly for a common purpose
…the ideal meeting is with two people...one being absent?
Richard O'Rawe

3. Decision Making Method
Managing Meetings
PLANNING MEETINGS
Agenda
&
Purpose
Managing the Meeting
(Roles)
Desired Outcomes
Decision Making Method
Stakeholder
Analysis
Richard O'Rawe

4. DEADLY SINS No purpose Too many people Poor agenda No preparation
Managing Meetings
DEADLY SINS
No purpose
Too many people
Poor agenda
No preparation
Poor timekeeping
Poor control
Action unclear
Richard O'Rawe

5. GROUND RULES Remain open-minded Start and finish on time
Managing Meetings
GROUND RULES
Remain open-minded
Start and finish on time
Everyone participates
Respect views and help each other
No one dominates
Don’t persistently interrupt
Encourage ideas/alternatives
Richard O'Rawe

6. GROUND RULES Bring solutions with problems Make compromises
Managing Meetings
GROUND RULES
Bring solutions with problems
Make compromises
Respect the Chair’s position
Stick to the agenda
Make apologies
Prepare for meetings
Richard O'Rawe

7. CHAIRPERSON Prepare for the meeting: focus on purpose and people
Managing Meetings
CHAIRPERSON
Prepare for the meeting: focus on purpose and people
Manage the meeting
Establish ground rules
Agree desired outcomes
Agree decision making method
Set and keep to the agenda
Summarise and signpost
Ensure participation
Seek “devil’s advocate”
Adjudicate in disputes
Deal with problem people
Draw to conclusion
Richard O'Rawe

8. PARTICIPANT Know the purpose and prepare
Managing Meetings
PARTICIPANT
Know the purpose and prepare
Confirm attendance and be on time
Participate
Keep an open mind
Share your ideas
Behave yourself!
Richard O'Rawe

9. GOOD PRACTICE Clear purpose & agenda Prepare well (1:1)
Managing Meetings
GOOD PRACTICE
Clear purpose & agenda
Prepare well (1:1)
Invite relevant people
Start & finish time
Good chairmanship
Involve people
Insist on discussion
Give responsibility
Record action (W3)
Richard O'Rawe