Canadian Association of Research Libraries Institutional Repositories Pilot Project Jean-Pierre Côté Coordinator, Institutional Repositories Pilot Project and directeur général des bibliothèques, Université de Montréal Kathleen ShearerResearch Associate, Canadian Association of Research Libraries Marie-Hélène Vézina System Librarian, Université de Montréal

Canadian Association of Research Libraries Institutional Repositories Pilot Project What is the Project? A Canadian initiative to implement institutional repositories at several Canadian research libraries Project began in August 2002 Overwhelming interest in institutional repositories from Canadian research libraries

Canadian Association of Research Libraries Institutional Repositories Pilot Project CISTI York University McGill University National Library of Canada Queen’s University Simon Fraser University University of Calgary Université de Montréal University of New Brunswick University of Toronto University of Victoria University of Western Ontario University of Windsor What is the Project? 13 Participating Libraries:

Canadian Association of Research Libraries Institutional Repositories Pilot Project Purpose 1.To increase the visibility of institutional and Canadian content, especially of journal articles that are mostly published outside of Canada. 2. To enhance the current scholarly publishing environment. We are promoting the current SPARC position—to complement the current publishing system with the use of IRs, rather than replace it.

Canadian Association of Research Libraries Institutional Repositories Pilot Project Purpose (cont…) 3. To experiment with a variety of content, format, and software systems. 4. To showcase the interoperability of Institutional Repositories in the Canadian context. 5. To speed up the learning process through exchanging best practices with each other.

Canadian Association of Research Libraries Institutional Repositories Pilot Project Panel Members: Gwendolyn Ebbett, University of Windsor Merle Steeves, York University Lynn Copeland, Simon Fraser University Sharda Tarachandra, CISTI Marie-Hélène Vezina, Université de Montréal

Canadian Association of Research Libraries Institutional Repositories Pilot Project CARL’s Role in the Project Research Support Web Portal Listserv Facilitate meetings

Canadian Association of Research Libraries Institutional Repositories Pilot Project Implementation Issues: Copyright Promotion and Advocacy Long-term Preservation Faculty Partnerships Content Types Documentation for Users Archiving and Quality Control Metadata/Subject Headings Implementation of Software

Canadian Association of Research Libraries Institutional Repositories Pilot Project Software: Eprints DSpace Neuroinformatics Portal ( created by the OECD.

Canadian Association of Research Libraries Institutional Repositories Pilot Project CISTIScience and Technical Simon Fraser Linguistics, Communications, and English York University Center for Feminist Research, Association for Research on Mothering, Canadian Association of Nursing in Oncology University of Windsor Chemistry, Physics, Mathematics & Statistics, Biology, Earth Sciences, Computer Science, Great Lakes Institute for Environmental Research. Université de Montréal Physics, Biochemistry, Physiology, Psychology, Dentistry, and Information Science

Canadian Association of Research Libraries Institutional Repositories Pilot Project What we have learned so far: 1. Institutional Repository tools are easily accessible and not too complex to implement and use. 2.Buy-in from stakeholders has been easier than anticipated. 3.The “In-Action” learning process is valuable.

Canadian Association of Research Libraries Institutional Repositories Pilot Project Future Goals: 1.Content, content, content… 2.Harvester 3.Continue experimenting and sharing experiences.

Canadian Association of Research Libraries Institutional Repositories Pilot Project Implementation of Papyrus – Institutional Eprints Repository at Université de Montréal

Canadian Association of Research Libraries Institutional Repositories Pilot Project Software installation GNU Eprints 2.1 Apache web server (with mod_perl) Redhat Linux MySQL database Perl

Canadian Association of Research Libraries Institutional Repositories Pilot Project Software configuration Document types Preprint Learning or Scientific Journal's article Conference Paper Conference Proceedings Departmental Technical Report Book Chapter Thesis Multimedia presentation Other

Canadian Association of Research Libraries Institutional Repositories Pilot Project Software configuration (cont.) Metadata (ex. Journal article) status of the article refereed or not authors (m) title subjects (m) year/month abstract (m) publication name volume/number pages commentary on alternative locations (m) keywords (m) notes comments and suggestions

Canadian Association of Research Libraries Institutional Repositories Pilot Project Software configuration (cont.) File formats HTML XML PDF PostScript Text RTF MPEG QuickTime PowerPoint Other

Canadian Association of Research Libraries Institutional Repositories Pilot Project Software configuration (cont.) Subject classification LC (Information science) NLM (Medicine and Pre-clinical Sciences) Classification outline from arXiv (Physics) Roy Classification (Law) Registration, Browse/Search and Submission processes Customizing the user interface (“look and feel”) Review / rewrite sections Translation

Canadian Association of Research Libraries Institutional Repositories Pilot Project Conclusion Good feedback Concerns about copyright Multiple interfaces / one repository Standard subject classification outline