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Role of librarians in the development of Institutional Repositories Susan Ashworth University of Glasgow.

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Presentation on theme: "Role of librarians in the development of Institutional Repositories Susan Ashworth University of Glasgow."— Presentation transcript:

1 Role of librarians in the development of Institutional Repositories Susan Ashworth University of Glasgow

2 Glasgow University Large research-led University in Scotland Around 25,000 students 2,500 academic and research staff Glasgow University Institutional repository – ‘Enlighten’ Set up as a project in 2002, now a full service Dedicated staff for ‘cataloguing’, service development and advocacy

3 Organisational Issues

4 Range of repositories Published peer-reviewed papers Pre-prints, grey literature, technical reports, working papers Theses Website for discussion documents, news etc


6 Theses Staff and students generally very keen on electronic theses Working with relevant University staff to change regulations relating to thesis submission University developing a new policy for theses which is likely to mandate electronic deposit Issues relating to authenticity, third party copyright, associated multimedia etc.


8 Grey Literature Easier to secure content of this type Concerns over quality control but.. Software will enable departments to administer their own content (if appropriate) Helps make material available that is currently not easily accessible or manageable


10 Technical issues Technical issues are not trivial Enlighten has member of Library staff in charge of the Technical side and we have support from our computing service –Installation and infrastructure –Configuration and customisation

11 Software ePrints (published peer-reviewed papers) DSpace (grey literature, pre-prints, departmental working papers and theses) Repositories cross-searchable –locally & internationally via harvesters –Google and Yahoo




15 Administrative Issues

16 Content Authors often happy to give content but reluctant to self – deposit their papers Involves completing metadata fields and attaching an electronic copy of the full text Copyright issues – we find this site very useful Academics don’t necessarily keep versions of their papers – have to be encouraged to do so

17 Organising collections Formats: pdf, postscript, LaTex, Word. Convert everything to pdf Adding metadata – we use Library of Congress subject headings. Bibliographic Services staff add metadata – aids consistency Digital preservation – discussions with other University Departments such as Archives about creating digital preservation strategies for the University

18 Access and Retention Policies Who can deposit What can they deposit Can items be withdrawn Implications of staff movements

19 Cultural Issues

20 University Support Core strategic aim for the Library Internal high level lobbying University has issued a statement to staff ‘strongly encouraging deposit’ University has funded staff to support Repository work Link to Enlighten from University home page Now looking at funding issues especially around the author pays method of OA publishing

21 Advocacy, advocacy, advocacy Initial strategies: Presentations at University committees, meetings of research groups, departmental meetings ‘Early adopters’ Institution wide events Subject Librarians as Open Access evangelists

22 More advocacy Contacting staff already making papers available on personal web sites Journal approach, e.g. BMJ, Nature Publisher approach Advocacy is an iterative process

23 What’s in it for me? - authors Maximise the visibility and impact of your research output Quicker dissemination of research Increased access to research worldwide Public interest A reliable alternative to putting publications on personal web sites Some spin-offs: electronic journal (JeLit) and host for conference (13 th International conference of Slavists)


25 Statistics To date more than 250,000 pdf downloads Around 20,000 pdf downloads per month from a pool of over 750 papers Some papers: 8900 downloads: Forsyth, K. Language in Pictland : the case against 'non-Indo-European Pictish'., De Keltiche Draak (1997) 7300 downloads: Ryder, G. and Ion, B. and Green, G. and Harrison, D. and Wood, B.M. (2002) Rapid design and manufacture tools in architecture. Automation in Construction 11(3):pp. 279-290

26 What’s in it for me? - Institution Maximise the visibility of the collective research of the University Argue that IR can assist in preparation for funding allocation exercises such as UK Research Assessment Exercise Can allow better management of collective research output but some suspicion about this

27 The Future Institutional repositories are not free Significant University wide service which competes with other services Benefits must be clear External developments will be a major factor in ensuring the success of repositories (funding bodies, publishers attitudes, legislation)

28 Open Access in Scotland Scottish Declaration on Open Access launched October 2004 – all Scottish Universities are signatories Creating a movement in Scotland which maximises benefits of research and HE to the economy and cultural life of Scotland Open Access Team for Scotland (OATS) IRIScotland - project funded to create an institutional repository infrastructure for Scotland.

29 Enlighten Scottish Declaration IRIScotland Susan Ashworth

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