Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones! Please the following to We will not be taking roll call, so please a list of VTC attendees at your site Comments/suggestions regarding this & future VTCs

Introduction Student News VTC Thanks for the feedback! Next VTC will be May 22nd, 1:00 – 2:00; suggested topics to: (this will be our last VTC for the 2008 School Year).

News Crista

News Upcoming Workshops Grad Requirements –May 2 nd and May 5th NY Scheduling Part II – Manual Make-up Session –May 6 th – Two sessions, AM or PM Lockers – May 19 th Year End Prep – June AM Dates, all secretaries Elementary NY Scheduling Part II – June PM Dates Year End Process – June dates, District Contacts only Be sure to register!!

News Fiscal Conversions End June 2008 – Asotin, Dayton, Pomeroy Early August 2008 – Reardan, Creston, Davenport

News Upcoming Release May Release Weekend 3:00 AM, Saturday, May 10th Until 9:00 PM, Saturday, May 10th Users must be logged out during this installation. Remember teachers too. Release notes will be posted to the Student Website

Shelly

Educational Milestone Utilities These utilities must be run using Skyward Web Access Product Setup/Student Management/Office/Curriculum and Assessments/Educational Milestones/Utilities

Educational Milestone Utilities Two utilities are available for updating the Educational Milestones Mass Add/Delete Educational Milestones Mass Change Educational Milestone

Educational Milestones Mass Add/Delete Educational Milestones Run this utility once for the HSBP Milestone and once for the CulPrj Milestone

Educational Milestones Mass Add/Delete Educational Milestones Click Save

Educational Milestones Mass Add/Delete Educational Milestones Click Run

Educational Milestones Mass Add Educational Milestones Report

Educational Milestones Mass Change Educational Milestones Run this utility once for the HSBP Milestone and once for the CulPrj Milestone

Educational Milestones Mass Change Educational Milestones Click Save

Educational Milestones Mass Change Educational Milestones Click Continue

Educational Milestones Click Run

Educational Milestones Mass Change Educational Milestones Report

Educational Milestones View Results in PaC SM/Student/Educational Milestones

Crista

RCW.175 Data Elements that will be collected: School Code – Required for 2009 submission Staff Certification Number - Required for 2009 submission First Name – Required for 2009 submission Middle Name Last Name - Required for 2009 submission District Course Code - Required for 2009 submission Course Title - Required for 2009 submission Content Area Code Course Designation Code State Course Code AP/IB Code CIP Code Section Id - Required for 2009 submission District Student Id SSID - Required for 2009 submission

Shelly

Data Cleanup Keeping your data ‘clean’ is not only necessary for the Fiscal Conversion, it is also a good business practice. Consider the following: Name Cleanup Changing to Legal Staff names Cleaning up the Employers Cleaning up the Health Professionals Cleaning up the Hospitals

Name Cleanup Tips Always use legal names for students. When siblings are not linked together, check the family number on each student. Suggestion: When withdrawing a student remove the emergency contact information. When you receive the dialog box ‘Do you want to delete this name’, click on ‘Yes’. It will not delete the name if it is attached to another role (name type). Once data is cleaned up, make sure proper business practices are in place so that the problems don’t reoccur.

Name Cleanup Acceptable Duplicates Student who is now a Guardian Student who is now a Staff member Guardian name that is the same as the business name

Name Cleanup Duplicate Alphakey(s) Report – Student Mngmnt/Student/Reports

Name Cleanup Duplicate Alphakeys Student Mngmnt/Student/Reports/Quick Pick Reports/General

Staff Name Cleanup Staff Names Student Mngmnt/Codes/District Codes/Name/Name Maintenance/Staff Let the staff who are also guardians know that they will only have one address. Their student and payroll information will go to the same address once the Fiscal conversion has taken place.

Staff Name Cleanup Tips Change staff names to legal names (they should match those used in payroll) Suggestion: Limit security on the staff table so that only a very limited number of people in the district can add/change/delete staff. Any changes to the staff name, address, or phones should be verified through the Payroll Office.

Employer Table Cleanup Consider whether the employer information entered for guardians is accurate and if it is ever used. Guardian work phone numbers are typically entered for each household guardian The Employer Table will have records that are most likely district vendors. If you delete the employers you will avoid issues with duplicate vendors/employers You will need direct access to the employer table (via security)

Employer Table Cleanup SM/Codes/District Codes/Name/Name Maintenance Highlight Employer Click

Health Professionals and Hospitals Table Cleanup Consider whether the health professional and hospital information entered for students is accurate and if it is ever used. Typically in an emergency situation the school would call 911, rather than the student’s doctor. The Health Processionals Table will have records that could be district vendors. If you delete the health professionals you will avoid issues with duplicate vendors/health professionals. You will need direct access to the Health Professionals Table (via security)

Health Professionals and Hospitals Table Cleanup SM/Student/Emergency Click

Crista

Student Indicators Path: Student/Gen 1 (tab)

Student Indicators Path: Entity/Edit

Student Indicators Path: Entity/Edit/Student Indicator Setup

Student Indicators Path: Entity/Edit/Student Indicator Setup/Add

Student Indicators Path: Student/Gen 1 (tab)

Student Indicators Path: Web Access/EA+/Student (various ways to access a student name)/Profile

Student Indicators Path: Web Access/EA+/Student (various ways to access a student name)/Profile/Indicator (icon)

Crista

Quick Pick Reports We will no longer be able to update these reports after the June release Please let us know which (if any) Quick Pick reports you currently use, so that we may make any necessary changes before June a list of reports you use to

Quick Pick Reports Path: Student/Reports/Quick Pick Reports

Quick Pick Reports Path: Report Options/Quick Pick Reports

Quick Pick Reports Path: Food Service/Quick Pick Reports

Quick Pick Reports Path: Office/Health Records/Quick Pick Reports

Quick Pick Reports Path: Admin/Fee Management/Quick Pick Reports

Quick Pick Reports Path: Stu Serve/Special Ed/Quick Pick Reports (button)

Shelly

Students Earning a CIA It has been brought to our attention that students who have earned a CIA may show as earning a CAA on the Washington State Transcript The following slides will help you determine if this is the case for any students in your district.

Students Earning a CIA EDS Website Click on My Applications/CIA CAA Database/Graduation Database Determine which students have earned a CIA Skyward Go to State Reports and run Each student who is earning a CIA according to the EDS Website, should also show as earning a CIA on the Skyward Report

Students Earning a CIA SM/State Reports/Transcript Status for Additional State Requirements - by Range Run the report for active 11 th and 12 th Graders

Students Earning a CIA You will need to make the following changes for any students who are reported as earning a CAA when they have actually earned a CIA: Add a TWAAS record on the Student's Test Scores tab Delete the existing TWASL on the Student’s Test Scores tab Update the CIA Educational Milestone Rerun the Transcript Status Report

Students Earning a CIA Write down the test date Write down the Level and Score for each Row of the TWASL Click Add

Students Earning a CIA Add the information for the TWAAS as shown above Click OK

Students Earning a CIA Click Test Scores

Students Earning a CIA Enter the Level and Score for each test Click OK

Students Earning a CIA Highlight the TWASL and Click Delete

Students Earning a CIA SM/Student/Educational Milestones Edit the Educational Milestone for the CIA Enter School Year, Completed, Date, Entity and Milestone – comments are optional Click OK Rerun the Transcript Status for Additional State Requirements - by Range

Crista

CSRS May submission (April’s data) due to OSPI no later than May 8 th. –To be used for generating CAA/CIA certificates OSPI May In-Service, held at ESD101 –May 14 th 9:00 – 4:00 –ESD101 Conference Center –No registration necessary –OSPI will agenda when ready

Year Start Please and let us When you (not the kids) will return to school in August. If you prefer to attend the Year Start Workshop prior to your first day back, or after you return to school. We need this information by April 30.

Food Service For Fall 2008 Districts that are not using the Skyward Food Service Module have been asked to let us know whether or not they plan to start using it in the Fall. For those not using Skyward Food Service, please let us know by the end of April If you plan to use it in the Fall. Implementing Skyward Food Service involves 2 training sessions. The setup piece will be held in June, and the cashier training in late August.

Resources ESD101 Student Website –Training Materials Login and Password s were sent Dec 10, Please let us know if you need these! This presentation will be posted upon completion of the VTC. –FAQS –Calendar

Feedback VTC topics you’d like to see covered? Training needs? suggestions to

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