1. Welcome to Student News 1:00 – 2:00 (roll-call 12:45) Please MUTE your microphones! Please e-mail the following to stucoord@esd101.netstucoord@esd101.net: List of VTC attendees at your site Comments/suggestions regarding this & future VTCs

2. Introduction Student News VTC Thanks for the feedback, we have scheduled VTCs for Feb, March, April and May 2008 Screen difficulties – no solution for this, so we have sent you a copy of the PowerPoint prior to VTC Next VTC will be February 28 th, 1:00 – 2:00; email suggestions/comments to: stucoord@esd101.net stucoord@esd101.net

3. News Juli Reed

4. News Upcoming Workshops Next Year Scheduling Part 1 - February –Elementary – Middle School – High School Next Year Scheduling Part II –March For schools using the Auto Scheduler –June Hand Scheduling students

5. News Upcoming Workshops June 2008 Year End Building Prepartaion –Checklist to sign and return to YE Contact Year End

6. News Fiscal Conversions Nov 2007 - Oakesdale and Cusick April 2008 – Pullman Summer 2008 – Asotin, Dayton, Pomeroy

7. News Upcoming Release February Release Weekend 9:00 PM, Friday, Feb 8th Until 9:00 PM, Sunday, Feb 10th Users must be logged out during this installation. Remember teachers too. Release notes will be posted Student Website

8. Shelly Fry

9. New Educational Milestones Notice the new Reading and Writing Milestones – set to Met if TWASL for Reading and Writing is not in Skyward

10. WA State Transcript Changes OSPI Bulletin 107-07 – Dated November 27, 2007 WAC 392-415 Secondary education – standardized high school transcript The 2007 legislative session postponed the requirement for students to earn a Certificate of Academic Achievement (CAA) or a Certificate of Individual Achievement (CIA) by delaying the requirement that students meet the state’s mathematics standard until 2013. (Students who first entered 9th grade in or after 2004-05 must still meet the reading and writing standards to be eligible for a diploma.) The State Student ID number (SSID) has been added to the transcript. The “State Assessments” section has been deleted. The “Additional State Requirements” section has been reformatted

11. WA State Transcript Changes The “Additional State Requirements” section will now display a value of “Met” or “Not Met”, for all four of the following state graduation requirements; Writing and Reading Standard can also show a status of “Waived”. 1. Writing Standard 2. Reading Standard 3. High School and Beyond Plan 4. Culminating Project

12. WA State Transcript Changes An additional line will indicate “Certificate of Academic Achievement EARNED” or “Certificate of Individual Achievement EARNED” if either of the certificate requirements have been met. If the student has not met either requirement, nothing will be displayed regarding the student’s Certificate status.

13. WA State Transcript Changes Notice the SSID Printed in the transcript header

14. WA State Transcript Changes Additional State Requirements 1 2 3 4 5

15. WA State Transcript Changes 1.Reading Standard – This standard will show met if the student has a level 3 or greater on the TWASL for reading; or the Educational Milestone for Reading is set to Met. 2.Writing Standard – This standard will show met if the student has a level 3 or greater on the TWASL for writing; or the Educational Milestone for Writing is set to Met. 3.High School and Beyond Plan – This requirement will show met if the student has the Educational Milestone for the High School and Beyond Plan set to Met. 4.Culminating Project – This requirement will show met if the student has the Educational Milestone for the Culminating Project set to Met. 5.Certificate of Academic Achievement - This Requirement will show earned if the student has level 3 or greater on the TWASL for reading, writing, and math; or the Educational Milestone for the CAA is set to Met. Certificate of Individual Achievement - will show earned if the Educational Milestone for the CIA is set Met. If neither the CAA or the CIA have been met this line will show as all asterisks.

16. WA State Transcript Changes Waiving the reading or the writing standard To Waive either standard, type the word ‘Waived’ in the comments section for the Reading and the Writing Educational Milestones.

17. WA State Transcript Changes Waiving the reading or the writing standard

18. New Transcript Reports Transcript Status for Additional State Requirements By Range This Report shows each student and their status for each of the additional state requirements. SM/State Reports/Washington Transcript Report/Standardized High School Transcript

19. New Transcript Reports Student TWASL Details if CAA status = Not Met - By Range This Report shows each student and their status for each portion of the WASL SM/State Reports/Washington Transcript Report/Standardized High School Transcript

20. Transcript Security New Reports

21. Transcript Security Educational Milestones

22. Shelly Fry

23. Obligations Presentation The Student Obligations Module allows schools to track information that student’s need to provide to the school district. 2 District Level Tables must be set up: Obligation codes Obligation waivers Obligations are assigned to students Individually In Mass

24. Obligations Student Management/Admin/Obligations/Codes/Obligation Codes Click Add – the following screen will display Enter an Obligation Code, up to 8 characters Click the Obligation Type Financial or Other (only 1 financial obligation code per district) Enter a short and long Description Click OK

25. Obligations Sample Obligation Code for ASB Card

26. Obligations Student Management/Admin/Obligations/Codes/Waiver Codes Waiver Codes are optional Click Add – the following screen will display Enter a Waiver Code, up to 8 characters. Enter a short and long Description. Click OK.

27. Obligations Sample Waiver Code

28. Adding an Individual Obligation Student Management/Admin/Obligations/Obligations Find a Student Click Select May also be entered via: Student Management/Student/Entity Tab/Obl Obligations

29. Click Add

30. Obligations Enter the Obligation Code Verify the School Year (change if necessary) Click Obligation Met Box if applicable Enter a Waiver Code if applicable Click Ok

31. Obligations Utilities for Mass Creating/Removing/Changing/ Obligations and Waivers Student Management/Admin/Obligations/Utilities

32. Obligations Reporting Student Management/Admin/Obligations/Reporting There are 3 reports available, however the letters only function if Fee Management is also being used.

33. Obligations Student Obligations Report Range Screen

34. Obligations Student Obligations Report Sample

35. Obligations Tied to Printing Student Schedules If your district is using obligations you must check the box to: Print Schedule When Obligations Not Met The default is unchecked

36. Obligations See the Student Records Website for the complete Obligations Training Handout. www.esd101.net/cooperatives/stu_resource.htm

37. Tips Juli Reed and Shelly Fry

38. Displaying Classes for a Prior Semester Gradebook default is set to display a list of the current classes. When the semester changes, the current classes are for Semester 2, but the teachers are still grading and posting for Semester 1. When entering My Gradebook, be sure to select the Blue lettered option “Show All Classes”. This displays the Semester 1 and Semester 2 classes.

39. Displaying Classes for Prior Semester

41. Grade Tab Options SM/ST/Grades Tab Click the More Button Or the Screen Button

42. Grade Tab Options SM/ST/Grades Tab/More Courses can be sorted by Course Code or Period Dropped Classes can be displayed Classes with no Grades can be displayed Comments can be displayed A blank line does not have to be displayed between each class Course headers can be repeated You can limit the Grade buckets displayed If you like your changes they can be # Saved

43. Grade Tab Options SM/ST/Grades Tab Options changed

44. Grade Tab Options SM/ST/Grades Tab/Screen

45. Saving to your Hard Drive Documents saved to your Citrix Desktop may disappear – they cannot be retrieved if this happens Best Practice is to Save to your Local Hard Drive File/Save As Save to a folder on C$ on ‘Client’ (V:)

46. Saving to your Hard Drive What if you can’t write to your Hard Drive? Check your Citrix Security Settings Doing this won’t help

47. Saving to your Hard Drive On the Citrix Desktop Right Click on the icon in the upper left corner Choose File Security Status Change the Access Level to Full Access and click OK

48. Saving to your Hard Drive If your security status is set to full access and you still can’t write to your hard drive contact your district tech support personnel. If you are using a Mac and you can’t access your hard drive contact ESD101 Student Records Support.

49. Student Range – Default Entity For schools that share students and only want to see the students assigned to their default entity. Path: SM/ST Select ‘Student’ button (upper left) Select ‘Range’ button (upper right)

50. Student Range – Default Entity Default Entity: Yes to only see students in this default entity. No to only see the shared students. Both (default) to see both.

51. Name Used As For certain name types (listed below), you can see which students are attached to that name Guardians Emergency Health Professional Employer Path: SM/CO/DC/NA Select to ‘View All Names’ (bottom center) Highlight the name you want to view Highlight the Name Type (bottom right) Student attached to that name will be displayed

52. Name Used As Select the Name Used As button

53. Name Used As This helps to find the Student(s) GUARDIAN EMERGENCY CONTACT

54. Printing Select the correct printer Log off correctly to save the setting

55. Proper Log Off from Citrix 1.Start 2.Log Off NOT the RED X

56. New NW Withdrawal Code New Enrollment status for CSRS – Used for students have not passed the WASL but have met all of the other graduation requirements. Stands for Needs WASL (NW). WESPaC software has not been updated for the new code. Once OSPI releases the bulletin regarding this change the CSRS logic will be updated.

57. Supplemental Entity 999 Records SM/Student/Entry/With Click

58. Supplemental Entity 999 Records Click Add

59. Supplemental Entity 999 Records

60. IEP On-line Import Import Option now available for those districts who are interested (not required). Birth to 3 information must be updated in WESPaC – Not stored in IEP On-line. Contact ESD101 Student Records if interested. ESD101 will only be able to work with one district at a time. Priority will be on a first come/first served basis.

61. Crista Calderon

62. reminders WASWUG Washington State WESPaC User Group conference: –March 16 th – 18 th, 2008 –Doubletree Hotel, Sea-Tac Airport –URL for more details: www.nwrdc.net – click on the WASWUG 08 link on the right hand side of the screenwww.nwrdc.net Note: There will not be any Food Service Sessions at this year’s conference.

63. Resourses ESD101 Student Website –Training Materials You should have received a Login and Password to access this information. This presentation will be posted upon completion of the VTC. –FAQS –Calendar www.esd101.net/cooperatives/stu_resource.htm

64. Thank You! Please e-mail the following to Stucoord@esd101.net: Stucoord@esd101.net List of VTC attendees at your site Comments regarding this and future VTCs