218D Area and Division Governor Training Build a Successful Team

 Identifying the district’s mission and the organization’s vision.  Identify the qualities of a great team.  Identify who is on the area and division team and discuss their responsibilities and expectations.  Determine how to make area and division council meetings effective and fun.  Motivate team members.  Develop future leaders. 1 Session Objectives

2 Focus on the Mission CLUBS Extend the Network Focus Ensure Provide Enhance the Performance

Toastmasters International empowers people to achieve their full potential and realize their dreams. Through our members clubs, people throughout the world can improve their communication and leadership skills and find the courage to change. 3 A Successful Team Needs a Vision Toastmasters International's vision

 Mission-focused  Service-oriented  Members know their goals  Dedication to quality performance  Commitment to overcoming barriers to success  Visible and accessible to others  Driven to achieve  Always working together 4 A Successful Team Needs a Vision Qualities of a successful team

5 The Area Council  Area governor of every club in the area  President  Vice president education  Vice president membership If appointed:  Assistant area governor education and training  Assistant area governor marketing  Secretary

6 The Area Council  Promotes achievement of Competent Communicator (CC) and Advanced Communicator (AC) awards.  Encourages clubs to achieve in the Distinguished Club Program.  Helps the area governor in coordinating and conducting area speech contests. Assistant area governor education and training

7 The Area Council  Ensures club dues renewals submitted on time.  Brings all clubs up to a level of 20 or more members.  Directs and coordinates the marketing strategies and activities necessary to achieve area growth objectives. Assistant area governor marketing

8 The Area Council  Records team decisions made at area council meetings Area secretary

9 The Division Council  Division governor  All area governors of the division If appointed:  Assistant division governor education and training  Assistant division governor marketing

10 The Division Council Assistant area governor education and training  Promotes achievement of Competent Communicator (CC) and Advanced Communicator (AC) awards.  Ensures that area governors visit clubs at least twice during the year, submitting online reports by October 31 and April 30.  Works with area governors to promote Distinguished Club Program achievement.  Promotes TI educational programs to improve club quality.  Helps the division governor with educational programs at division council meetings.  Assists the division governor in coordinating, planning and directing division speech contests.

The Division Council  Strives to achieve Distinguished Division club growth goals: Assistant division governor marketing  At a minimum the division should have no club loss (i.e., if the division began the year with 15 clubs, it should end the year with 15 clubs).  Every division should strive for a net growth of at least on club. 11

12 The Division Council  Helps areas achieve distinguished area status by assisting area governors in achievement of Distinguished Area Program goals related to membership: Assistant division governor marketing  Ensures club dues renewals are submitted on time.  Ensures clubs are at 20-plus membership.  Directs and coordinates the marketing strategies.  Directs membership development and retention programs.  Coordinates rescue of weak clubs.  Works with lt. governor marketing to develop a strong marketing program.

 Focus on area and division goals.  Have an agenda.  Each member of the council should report on progress.  Recognize the achievements of your council members.  Include an educational session to pique interest.  Get members involved in your meeting. Make Council Meetings Effective and Fun 13

 Establish rapport  Communicate goals  Develop complementary goals  Delegate responsibility  Set deadlines  Follow up  Reward people for their efforts Motivating Team Members Suggestions 14

 It is important to understand that you and your fellow team members : Progress toward goals in the Distinguished Area Program Must maintain high ethical standards  Communications and publications conducted at Toastmasters events must be of highest caliber.  Team members must act in a responsible manner.  TI policy prohibits any form of harassment. Motivating Team Members Team responsibilities 15

 Identify experienced Toastmasters in your area or division.  Note members who show promise or interest.  Determine talents and how they can contribute to achieving goals.  Continually look to expand resources.  Identify potential leaders.  Share your resources with council members and Toastmasters in your area or division.  Don’t be afraid to ask club members for help! Developing Future Leaders Team responsibilities 16

Close Make the district mission a reality 17