SFOS Central Support Services

Unit Staff ACADEMICACADEMIC IMSIMS ChristinaBethMadeline RobbieDebiLaura

SFOS BUSINESS OFFICE Units CENTRAL SUPPORT InstructionMAPFITCAKSGGURUASLCSMCFisheriesIMS

Central Support FY06 Budget: $1.65 M 20% SFOS F1 Budget 80% in Salary

Support Services 28% Business Management 31% Special Programs 3% Executive Administration 40%

Support Services 28% Business Management 31% Special Programs 3% Executive Administration 40%

Program Expenditures $56K CMI : RFC : NOSB : PCCRC Kathy

Support Services 28% Business Management 31% Special Programs 3% Executive Administration 40%

Support Services $426K

Dive Program  UA Dive Officer Steve Jewett  Assistant Dive Officer Max Hoberg  $29K budget is 98% in salary

Proposal Office GregGretchen

Proposal Office Services  Ensure proposals meet funding agency RFP guidelines  Ensure proposals meet all appropriate federal, state and University rules and regulations  Edit text and budgets  Guide proposals through UAF approval process and ensure timely submission  Gather and report pre-award statistics  Notify faculty of funding opportunities  Work at University level to improve pre-award processes  Support post-award administration

How are you doing? How are you doing? SFOS submits more proposals annually than any other school in the UA system. In FY05 you submitted:  245 proposals  9 joint department proposals  $49M in requests  Frequent drafts and revisions add a less defined but significant workload

Help us help you! Help us help you! 1. Notify the proposal office as soon as you decide to submit a proposal. 1. Notify the proposal office as soon as you decide to submit a proposal. 2.Send in budget drafts ASAP. 2.Send in budget drafts ASAP. 3. Send in text drafts 2 weeks or more before the deadline. 3. Send in text drafts 2 weeks or more before the deadline. 4.Keep in contact while your proposal preparation is in progress!!! 4.Keep in contact while your proposal preparation is in progress!!!

Information Technology Steve Mark Gary Carin Patrick

Information Technology Services  Full suite of network services  with essentially no quota or limitation  Web services. Pages designed and maintained by SFOS web team, users or in combination  File transfer  Archiving of server-resident data  Telephone tech support  Onsite tech support

Coming soon to a computer near you:  Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering  SFOS Windows Domain  Improved access to SFOS network resources: aiming for single site sign-on  Improved file sharing for SFOS users across sites  Real-time remote technical assistance for all sites  Improved software availability across all sites  SFOS Symantec anti-virus server: Improved virus management and vulnerability monitoring  Windows Software Update Server (WSUS): improved operating system patch management

Support Services 28% Business Management 31% Special Programs 3% Executive Administration 40%

Executive Administration Denis Mike Jennifer

Executive Administration

Duties and Opportunities  Faculty Administration  Outreach/Development FIND $$  School Administration  Academic Policy/Planning  $pecial Project$ $upport GIVE THEM $$$  Rapid Response  School Advisory Council

Support Services 28% Business Management 31% Special Programs 3% Executive Administration 40%

Business Management 31% Central Budget

Goals  Support needs of faculty, staff, students  Keep the business of SFOS functioning smoothly  Ensure compliance with appropriate policy and regulations  Provide data and information useful for planning and management at both School and University level

Business Administration Rose Samantha Alycia Jennifer

Business Administration “ What did we do all day?”  Budget Management  Fiscal Compliance (w/UAF and Feds)  Fiscal Planning  Human Resources  Troubleshooting for Units/staff  Operations issues  Training

“What DON’T they do?” Central Support no longer provides oversight of Unit business activity for:  Unit-level budget management  Travel or procurement  Most job recruitments  Travel expense reimbursements  Sub-billing for purchases, tolls, travel, etc.

Grants Administration Jennifer Carl Rachell Angela

 Your partners in managing your funds * fund setup and continuance * fund accounting/management * fund closeout and cleanup * payroll services * auditing * status updates * BEG FOR FINAL REPORTS  Technical assistance/support to units  Troubleshoot all things grant-related  Database management  Take the heat and fight the good fight

FY06 Central Budget = $1.65M