1. Anna Preston Vance, HA of Paris
PHA PLANS
Anna Preston Vance, HA of Paris
Bob Stitch, HA of Paris
Rachel Miles, HUD
Nancy Cichan, HUD

2. Session Agenda Overview of the PHA Plan Strategic Planning
Content Review of the PHA Plan
Capital Fund
Q&A

3. The PHA Plan 5-Year and Annual Plan created by Congress in the PHRA
5-Year Plan = long term mission & goals
Annual Plan = policies and grant activities for the coming year
Required of Public Housing Agencies that receive HUD PH and/or Sec 8 Voucher grants
Residents comment through Resident Advisory Boards (RAB)

4. Purpose of the PHA Plan Created by Congress to be:
A comprehensive guide to PHA programs, operations, and strategies for meeting local needs
A mechanism for local accountability
A PHA planning document
A streamlined submission of program information to HUD

5. Roles & Responsibilities: PHAs
Content & Submission:
Develop a PHA Plan that meets all requirements
Submit to HUD 75 days before its fiscal year begins
Resident consultation:
Form a RAB & provide adequate resources
Establish timelines & procedures to facilitate active RAB involvement
Consider RAB comments on the Plan
Include RAB comments & describe what the PHA did regarding the comments in the final PHA Plan

6. Roles & Responsibilities: PHAs
Public Process:
Hold a public hearing prior to submission
Location must be convenient for residents
45 days before, publish a notice stating:
the hearing date
that the Plan & supporting documents are available for review
Ensure consistency with State or local Consolidated Plan

7. Roles & Responsibilities: PHAs
Compliance with the plan:
PHAs may change any part of the PHA Plan or its policies during the year; must update information on display to reflect the change
“Significant amendments,” must be submitted to HUD after full RAB and public processes
Each PHA defines “significant amendment” in the PHA Plan

8. Roles & Responsibilities: HUD
Has 75 days to review the PHA Plan for:
Completeness
Consistency with other information--including the Consolidated Plan
Compliance with the law
Ensures that PHAs meet regulations all year
Makes approved plans available on the web

9. What is the format of the PHA Plan?
HUD requires PHAs to prepare & display:
A PHA Plan “template,” attachments and the certifications that are reviewed by HUD
“Supporting Documents” are not part of or submitted to HUD with the Plan, but are on display with the Template

10. Information in the Template
Required by HUD
Question & answer format
Focus is on PHA discretionary policies and programs

11. PHA Plan Format Electronic Plan: Mailed Material )
Submitted via website
Date electronically marked
Local offices review on the web
Mailed Material )
Certifications to local HUD local office
Non-electronic attachments

12. Supporting Documents
“Library” of PHA policies and performance information, including:
basic operating policies & information governing rents, occupancy, admissions, etc.
grant and program performance reports & audits
special applications to HUD (demo/dispo, homeownership, conversions)
Must be available with the template at all times

13. All PHA Plans are Not Alike
Streamlined plans for high performers, small PHAs & section 8 only:
PHAs don’t fill out every element of the template, but must make supporting documents available and fulfill program requirements
Special Plans & review for PH Troubled Agencies
More information included in the Plan sent to HUD; review can take longer than 75 days

14. Strategic Planning

15. Strategic Planning
The PHA Plan process is an annual opportunity to determine the role of your agency in the community--now and in the future
Strategic planning helps you decide how to get there
The Plan walks you through it

16. The Plan walks you through the process…
The components of the Plan reflect your planning process:
1. Needs Assessment
2. Identifying financial & other resources available
3. Establish Goals and strategies for addressing needs
4. Translate strategies into policies and programs:
rent/payment standard & admissions strategies
capital planning strategies

17. Getting Started Develop a schedule
Get the template & guidance from the Web site
Establish Resident Advisory Board/s
Identify & consult with partners
Examine supporting documents PHA has gathered--update or identify necessary changes

18. Sample Plan Development Schedule—April PHA
PHA Plan Due:
Public Hearing:
Notice of Hearing/Plans on file:
Draft plan developed for discussion with partners:
P&E Report Period
January 15, 2007
1st week January 2007
November 15, 2006
October 15, 2007
September 30, 2006

19. The Planning Process… You can’t do it alone
Identify & consult with partners:
Your own staff
Resident Advisory Board & Residents
Consolidated Plan Agencies
Welfare Agencies
Other housing developers and providers

20. Statutory Review Criteria
Plan must be approved unless HUD determines and informs the PHA that the Plan is:
Incomplete;
Inconsistent with known information;
Not in compliance with Federal law
** Plan automatically approved in 75 days if not disapproved

21. Field Review Process
Field Office review governed by 3 statutory review standards
completeness
consistency
compliance
PHA Plan Review Checklist serves as the record

22. Completeness Review Determination
Is the Plan Complete?
Field Office uses the PHA Plan Review Checklist
All required information submitted, including signed certifications?

23. Consistency Review and Determination
Is the plan consistent with HUD’s information?
Consolidated Plan- as certified by State or local agencies
MTCS data
census reports
Check against:
Demo/Dispo system
Designation application
Capital Improvements

24. Compliance Review and Determination
Plan must be in compliance
QHWRA
the US Housing Act of 1937
Any other applicable Federal Law

25. PHA Plan Content Review

26. The 5-Year Plan PHA’s Mission PHA’s Goals & Objectives
PHAs are strongly encouraged to state measurable targets for their objectives

27. 5 year Plan Goals & Objectives: Example
HUD Goal: Increase the availability of decent, safe, and affordable housing.
PHA Goal: Expand the supply of assisted housing
Objectives:
Acquire or build units or developments (10 replacement PH units)
Apply for rental vouchers: (50 new vouchers)

28. Agency Annual Plan Submission Requirements
Agency Plan Components
(1) Housing Needs
(2) Financial Resources
(3) Eligibility, Selection, Admissions
(4) Rent Determinations
(5) Capital Improvement Needs
(6) Demolition and Disposition

29. Agency Annual Plan Submission Requirements
Agency Plan Components
(7) S8 Homeownership
(8) Civil Rights Certification
(9) Additional Information
A. Progress in Meeting the Mission and Goals Described in the 5-Year Plan
B. Criteria for Substantial Deviations and Significant Amendments

30. Agency Annual Plan Submission Requirements
(9) Additional Information (continued)
C. Other Information
RAB Recommendations
Election of resident for PHA Board
Statement of Consistency with the Consolidated Plan
Project-Based Vouchers
Supporting Documents Available for Review
Annual Statement/P&E Reports
CFP 5-Year Action Plan

31. More Information? PHA Plans Desk Guide
Plan Final Rule (24 CFR Part 903) issued
October 21, 1999
PHA Plans Desk Guide
Plans Web site
provides template, certifications & guidance documents
displays approved plans

33. Failure to Submit HUD can sanction Section 8 or Public Housing
Loss of Capital Funds