Objectives © Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives Chapter 13: Creating Tables Performance Objectives  Create a Table Create a Table  Select Cells Select Cells  CHECKPOINT 1 CHECKPOINT 1  Change the Table Design Change the Table Design  Draw a Table Draw a Table  Insert an Excel Spreadsheet Insert an Excel Spreadsheet  Insert a Quick Table Insert a Quick Table  CHECKPOINT 2 CHECKPOINT 2

© Paradigm Publishing, Inc. 3 Objectives Create a Table  A table is made up of information boxes called cells.  A cell is the intersection between a column and a row.  Cells can contain text, numbers, characters, graphics, or formulas.  You can use the Tables feature to create cells and organize data in columns and rows.

© Paradigm Publishing, Inc. 4 Objectives Create a Table - continued To create a table: 1. Click the INSERT tab. 2. Click the Table button in the Tables group. 3. Drag down and to the right until the correct number of columns and rows display. 4. Click the mouse button. Table button

© Paradigm Publishing, Inc. 5 Objectives Create a Table - continued Resize handle End-of-cell marker Gridline Table move handle Move table column marker End-of-row marker

© Paradigm Publishing, Inc. 6 Objectives Create a Table - continued  Each cell in a table has a cell designation.  The columns in a table are lettered from left to right, beginning with A; the rows in a table are numbered from top to bottom beginning with 1.  When you create a table, the insertion point displays in cell A1 (in the upper left corner of the table).  When the insertion point is positioned in a cell in the table, the move table column markers display on the horizontal ruler.

© Paradigm Publishing, Inc. 7 Objectives Create a Table - continued  With the insertion point positioned in a cell, type or edit the cell’s contents.  If the text you type does not fit on one line, it wraps to the next line within the same cell.  The cell lengthens vertically to accommodate the text, and all cells in that row also lengthen.

© Paradigm Publishing, Inc. 8 Objectives Create a Table - continued

© Paradigm Publishing, Inc. 9 Objectives Create a Table - continued  If you want to move the insertion point to a tab stop within a cell, press Ctrl + Tab.  If the insertion point is located in the last cell of the table and you press the Tab key, Word adds another row to the table.  You can insert a page break within a table by pressing Ctrl + Enter.  The page break is inserted between rows, not within.

© Paradigm Publishing, Inc. 10 Objectives Create a Table - continued To create a table with options at the Insert Table dialog box: 1. Click the INSERT tab. 2. Click the Table button in the Tables group. 3. Click the Insert Table option at the drop-down list. 4. At the Insert Table dialog box, enter the desired number of columns and rows. 5. Click OK. Insert Table dialog box

© Paradigm Publishing, Inc. 11 Objectives Select Cells  Text in a table can be formatted in several ways.  For example, the alignment of text within cells and rows can be changed; rows or columns can be selected and then moved; and character formatting, such as bold, italic, and underline formatting, can be applied to text.  To format specific cells, rows, or columns, you must first select them.

© Paradigm Publishing, Inc. 12 Objectives Select Cells - continued  The left edge of each cell, between the left column border and the end-of-cell marker or first character in the cell, is called the cell selection bar.  Each row in a table contains a row selection bar, which is the space just to the left of the left edge of the table. Mouse pointer in the row selection bar

© Paradigm Publishing, Inc. 13 Objectives Select Cells - continued

© Paradigm Publishing, Inc. 14 Objectives Select Cells - continued

© Paradigm Publishing, Inc. 15 Objectives Select Cells - continued

Objectives © Paradigm Publishing, Inc. 16 CHECKPOINT 1 1)A table is made up of information boxes called these. a.cells b.columns c.rows d.areas 1)A table is made up of information boxes called these. a.cells b.columns c.rows d.areas 3)Press these keys to move the insertion point to the preceding cell using the mouse. a.Ctrl + Tab b.Alt + Tab c.Shift + Tab d.Alt + Ctrl + Tab 3)Press these keys to move the insertion point to the preceding cell using the mouse. a.Ctrl + Tab b.Alt + Tab c.Shift + Tab d.Alt + Ctrl + Tab 2)This is the cell designation for the cell that is in the upper left corner. a.1A b.A1 c.1B d.B1 2)This is the cell designation for the cell that is in the upper left corner. a.1A b.A1 c.1B d.B1 4)Press this key to turn on Extend mode. a.F1 b.F2 c.F4 d.F8 4)Press this key to turn on Extend mode. a.F1 b.F2 c.F4 d.F8 Next Question Next Slide Answer

© Paradigm Publishing, Inc. 17 Objectives Change the Table Design TABLE TOOLS DESIGN tab

© Paradigm Publishing, Inc. 18 Objectives Change the Table Design - continued To apply a table style: 1. Click in a cell in the table. 2. Click the TABLE TOOLS DESIGN tab. 3. Click the More button that displays at the right side of the table styles in the Table Styles group. 4. Click the desired option at the drop-down gallery. Gallery of style options

© Paradigm Publishing, Inc. 19 Objectives Change the Table Design - continued To use table style options: 1. Click in a cell in the table. 2. Click the TABLE TOOLS DESIGN tab. 3. In the Table Style Options group, check the desired boxes. Table Style Options group

© Paradigm Publishing, Inc. 20 Objectives Change the Table Design - continued To apply shading to a table: 1. Click the TABLE TOOLS DESIGN tab. 2. Click the Shading button arrow in the Table Styles group. 3. Click the desired shading color at the drop-down gallery. Shading button arrow

© Paradigm Publishing, Inc. 21 Objectives Change the Table Design - continued To apply a border style to a table: 1. Click the TABLE TOOLS DESIGN tab. 2. Click the Border Styles button arrow in the Borders group. 3. Click the desired border style option at the drop-down list. Border Styles button arrow

© Paradigm Publishing, Inc. 22 Objectives Change the Table Design - continued Borders and Shading dialog box

© Paradigm Publishing, Inc. 23 Objectives Change the Table Design - continued Line Style button arrow To change the line style: 1. Click the Line Style button arrow in the Borders group. 2. Click the desired option at the drop-down list.

© Paradigm Publishing, Inc. 24 Objectives Change the Table Design - continued To change the line weight: 1. Click the Line Weight button arrow in the Borders group. 2. Click the desired option at the drop-down list. Line Weight button arrow

© Paradigm Publishing, Inc. 25 Objectives Change the Table Design - continued To change the border color: 1. Click the Pen Color button arrow in the Borders group. 2. Click the desired color at the drop-down gallery. Pen Color button arrow

© Paradigm Publishing, Inc. 26 Objectives Draw a Table To draw a table: 1. Click the INSERT tab. 2. Click the Table button. 3. Click the Draw Table option at the drop-down list. 4. Drag the pen pointer in the document to create the table. Pen pointer

© Paradigm Publishing, Inc. 27 Objectives Draw a Table - continued To erase a border: 1. Click the Eraser button in the Draw group. 2. Drag over any border lines you want to erase. Eraser button

© Paradigm Publishing, Inc. 28 Objectives Insert an Excel Spreadsheet To insert an Excel spreadsheet: 1. Click the INSERT tab. 2. Click the Table button. 3. Point to the Excel Spreadsheet option at the drop-down list. 4. Click the desired table at the side menu. 5. Format the worksheet. 6. Click outside of the worksheet. Excel Spreadsheet option

© Paradigm Publishing, Inc. 29 Objectives Insert a Quick Table To insert a Quick Table: 1. Click the INSERT tab. 2. Click the Table button. 3. Point to the Quick Tables option at the drop-down list. 4. Click the desired table at the side menu. Quick Tables option

Objectives © Paradigm Publishing, Inc. 30 CHECKPOINT 2 1)With options at this dialog box, you can choose a border, style, color, and width. a.Shading and Borders b.Borders and Shading c.Borders and Colors d.Shading and Lines 1)With options at this dialog box, you can choose a border, style, color, and width. a.Shading and Borders b.Borders and Shading c.Borders and Colors d.Shading and Lines 3)If you make a mistake when drawing a table, click this button. a.Eraser b.Correct c.Remove d.Replace 3)If you make a mistake when drawing a table, click this button. a.Eraser b.Correct c.Remove d.Replace 2)Change the table border line weight using the Line Weight button located in this group. a.Table Style Options b.Draw Border c.Borders d.Draw 2)Change the table border line weight using the Line Weight button located in this group. a.Table Style Options b.Draw Border c.Borders d.Draw 4)Use this feature to insert a predesigned table in a document. a.Styles b.Quick Tables c.Themes d.Text Boxes 4)Use this feature to insert a predesigned table in a document. a.Styles b.Quick Tables c.Themes d.Text Boxes Next Question Next Slide Answer