Presentation on theme: "EXCEL BASICS WELCOME TODAY’S CLASS WILL COVER : Moving Around Excel – CELLS Highlighting, Editing, Formatting."— Presentation transcript:
EXCEL BASICS WELCOME TODAY’S CLASS WILL COVER : Moving Around Excel – CELLS Highlighting, Editing, Formatting
Rows and Columns When inserting rows, columns, or cells, keep in mind that the maximum size of a worksheet is 65,536 rows by 256 columns.
EXCEL BASICS HIGHLIGHTING : Using the keyboard – Hold down the Shift key and simultaneously use the arrow keys Using the mouse – Hold down the left button and select the cells
EXCEL BASICS EDITING To edit a cell’s contents, select the cell & hit the F2 key, or just double click it! Use Alt + Enter in a cell to move the cursor down 1 line
EXCEL BASICS Wrap text automatically 1.Click the cell you want. 2.On the Format menu, click Cells and then click the Alignment tab. 3.Select the Wrap text check box. Data in the cell will wrap to fit the column width. You can make the column wider or narrower to adjust the width of the data.
EXCEL BASICS FORMATTING CELLS First do CTRL + 1 to get the format cells menu Change things like type style, alignment, or borders, select the cell you want to format and press CTRL+1 ( Not the keypad ).
EXCEL BASICS SORTING – See the churches.xls file 1. Highlight entire sheet 2. Click Data / Sort / Sort By & choose
EXCEL BASICS SEARCHES 1.Type CTRL + F 2.Search by rows or columns & type your search word
EXCEL BASICS INSERT NEW ROW OR COLUMN THEN PASTE IN DATA 1. Right Click on the Column letter at the top & Choose Insert to insert a blank column 2. Right Click on the Row # on the left side & Choose insert to insert a blank row above
SET PRINT AREA This allows you to print only what area selected 1. Select ( highlight ) with the mouse the part of the worksheet to be printed 2. Go to File / Print Area / Set Print Area
SET PRINT AREA 1. This will allow you to print what is selected You may need to choose Landscape mode to get all columns on one page!
Would you like to see the column headings on your Microsoft Excel spreadsheets no matter how far down you scroll?
Here is one way to keep the column headings constantly visible: 1. Select the row just below your column headings. 2. On the Window menu, click Freeze Panes.
1.NOTE : The "frozen" column headings don't scroll, but remain visible as you move through the rest of the worksheet.
Want to display all the formulas in your worksheet
With a quick keystroke, you can display all the formulas in your worksheet, including the serial values Excel uses to store dates. To alternate between displaying cell values and displaying cell formulas, press CTRL+` (single left quotation mark, which usually can be found above the TAB key).