Pollution Prevention Data Flow Prabin Kanel (PPRC) Andrew Putnam (CDPHE) Ken Grimm (PPRC) April 25 th, 2007

Partners Colorado Department of Public Health and Environment (CDPHE) Pollution Prevention Resource Exchange (P 2 Rx) Pollution Prevention Resource Center (PPRC)

History P 2 Rx needed a state partner to apply for an EPA Exchange Network Grant At the eleventh hour P2Rx asked Colorado, and we said yes……. Colorado received Grant for $744,000 to develop state level module Passed $500,000 through to PPRC to do regional and national level modules

History Cont.. The project is a collaborative process involving the CDPHE Office of the Environment and the national P2Rx Centers. The project will advance the development of the Exchange Network by implementing new Exchange Network data flows of regional and national pollution prevention (P2) measurement data.

Project Components Develop Outcomes Database for CDPHE Modify P 2 Rx systems Develop P2 Data Flow

Colorado Perspective Beyond P2Rx – also want reports for EPA/PPIS (GranTrack) P2 Grants to P2 Advisory Board (PPAB) CDPHE Management Other stakeholders Beyond P2 Sustainability Initiatives Leadership (Performance Track) Greening Government Supplemental Environmental Projects (SEP)

Data Structure Initiative Level (Greening Government) Project Level (a state agency (CDPHE, CDOT, etc.) Subproject Level (various tasks at that agency like CDPHE) Metrics Level (activities, outputs, outcomes)

Example

Example Cont.. CDPHE Lighting Retrofit Sample Metrics: Implementation cost ($) Savings ($/year) Electricity savings (kWh/year) Air Pollution Prevented: CO2 prevented (MTCO2E) SOx prevented (Tons / year) NOx prevented (Tons / year) Particulate prevented (Tons / year) Mercury prevented (#’s/ year)

Example Cont.. CDPHE Fleet Sample Metrics: Hybrids purchased Alternative fuel vehicles purchased Higher mileage vehicles purchased Gallons of alt. fuels purchased $$ saved ($$/year) Gallons of fuel reduced Air pollution reduced (CO2, SOx, NOx, CO, PM, Mercury)

Outputs For P2Rx - Export XML File to node Standard Reports EPA GranTrack Ad Hoc Queries by Initiative Project Subproject Metric Etc.

Data Collection Tool When enter a new Subproject into database, will enter metrics that will likely be measured. Then can generate a Data Collection Form (DCF) listing the likely metrics including: a brief description of the metric, units, best practices to measure the metric

Where CDPHE is: System Requirements Specifications written Getting ready to go to contract to design and build the system

National P2 Results Task Force Joint Project: NPPR & P2Rx Joint Project: NPPR & P2Rx Includes representatives of states in every EPA Region, P2Rx Centers, EPA HQs & Regional Offices Includes representatives of states in every EPA Region, P2Rx Centers, EPA HQs & Regional Offices Has been meeting for over 3 years Has been meeting for over 3 years Focused on developing core national P2 measures, data aggregation tool, & report on the results Focused on developing core national P2 measures, data aggregation tool, & report on the results

Purpose Help sell the economic and environmental value of P2 Help sell the economic and environmental value of P2 Promotes new opportunities and connection with clients Promotes new opportunities and connection with clients Help policy makers assess P2 efforts and determine funding Help policy makers assess P2 efforts and determine funding Provide EPA quality data regarding P2 efforts Provide EPA quality data regarding P2 efforts

Current Accomplishments Designed Framework Designed Framework Developed a Data Dictionary for a set of core metrics – Behavioral, Activity and Outcome Developed a Data Dictionary for a set of core metrics – Behavioral, Activity and Outcome MOA with P2 programs – 35 signatories, 31 states MOA with P2 programs – 35 signatories, 31 states Programmed regional aggregation modules that reside at P2Rx Centers Programmed regional aggregation modules that reside at P2Rx Centers

The Framework Customers Data Collection Desktop Tracking Regional Aggregation National Roll-up Of Results

Activity Measures (Level 1) Trainings, workshops, meetings, conferences and roundtables P2 Plans Site visits Brief assistance P2 information developed P2 information distributed Grants awarded Web visitors to online information Awards Programs Leadership Programs

Behavioral Measures (Level 2) Clients reporting adoption of P2 policies Clients reporting adoption of P2 policies People trained in P2 by clients People trained in P2 by clients Clients developing EMSs Clients developing EMSs Clients that have developed a P2 Team Clients that have developed a P2 Team Clients that have mapped their processes Clients that have mapped their processes Clients reporting compliance improvements Clients reporting compliance improvements Clients reporting implemented P2 suggestions Clients reporting implemented P2 suggestions Clients reporting increased understanding of P2 Opportunities Clients reporting increased understanding of P2 Opportunities

Outcome Measure (Level 3) Reduced Operating Costs (dollars/year) Reduced Operating Costs (dollars/year) Non-Hazardous (pounds/year) Non-Hazardous (pounds/year) Hazardous Materials (pounds/year) Hazardous Materials (pounds/year) Hazardous Wastes (pounds/year) Hazardous Wastes (pounds/year) Air Emissions (pounds/year) Air Emissions (pounds/year) Solid Waste (pounds/year) Solid Waste (pounds/year) Energy (KwH/year or therms/year) Energy (KwH/year or therms/year) Green Energy (KwH/year or therms/year) Green Energy (KwH/year or therms/year) Water Use (gallons/year) Water Use (gallons/year) Water Pollution (pounds/year) Water Pollution (pounds/year)

Regional Aggregation Modules Key component of the “framework” Key component of the “framework” Tell the Regional “P2 Story” Tell the Regional “P2 Story” Can provide local program anonymity & control Can provide local program anonymity & control Can provide reports for individual programs Can provide reports for individual programs Helps sell the value of programs to regional, state and local decision makers Helps sell the value of programs to regional, state and local decision makers Feeds the National Report Feeds the National Report

Regional Report

Regional Report Cont…

Highlights

PPRC project “Call for Data” for years 2004 and 2005 “Call for Data” for years 2004 and 2005 P2Rx Centers organize regional measurement stakeholder workgroups P2Rx Centers organize regional measurement stakeholder workgroups Submit regional measurement needs and changes to regional module Submit regional measurement needs and changes to regional module Program changes to all regional modules Program changes to all regional modules Data entry training for P2 programs Data entry training for P2 programs Regional Module Version 2.1 released to P2Rx Regional Module Version 2.1 released to P2Rx

PPRC Project Cont… Regional Measurement Workgroups to discuss Version 2.1 Regional Measurement Workgroups to discuss Version 2.1 Call for Data” - Calendar Year 2006 Call for Data” - Calendar Year 2006 Version 2.1 modifications Version 2.1 modifications Regional Reporting Regional Reporting National Reporting National Reporting

P2Rx

P2Rx Dataflow Diagram Regional Center P2Rx

P2Rx Dataflow Regional centers webservices (written in Coldfusion)  Implemented Regional Data storage – MS Access or MS SQL Server P2Rx national application written in coldfusion to consume webservices  Testing phase Data storage  MS SQL Server Scheduled task to update monthly  Testing phase

P2Rx Dataflow Cont.. Services GetAgencies GetProject GetProjectToActivites GetProjectToBehavioral GetProjectToOutcomeMeasures GetProjectToSector

The Data Flow

Basic Schema Structure

Where are we? Developed a draft XML Schema P2Rx Node installation (50%)

What do we still have to do? Develop Plug-in for Nodes and test flow Develop Flow Documentation Get Flow Approval

Questions? Ken Grimm Prabin Kanel Andrew Putnam

Useful Links… Regional contact person information Regional contact person information User Guide User Guide f f f f Background About the National P2 Results Data System Background About the National P2 Results Data System Technical Documents Technical Documents

More Useful Links… A WIKI-style storehouse of information, questions and tips on using and improving the P2 Results Data System. A WIKI-style storehouse of information, questions and tips on using and improving the P2 Results Data System.