IT Induction Presented by: Perth College 2008 You can access this presentation from the College Website

How to Use this Presentation Where are the computers? Logging on Your Coursework Files Accessing the Internet Atomic Learning Software Demos Sharepoint WiFI Printing  Click the mouse to move to the next page  To exit the Presentation press the [Esc] key at any time (top left of keyboard).  To skip to a particular section, click on a topic below.

Why should I learn to use IT? Information Technology or IT is commonplace in every profession nowadays. The chances of you using a computer when you start work are very high and it will increase your chances of getting a job if you are IT literate. Some of the benefits of using IT can be summarised as follows:  Easily edit and present essays or reports.  Find information and resources on ‘the net’ easily.  Communicate using .  Access course materials online.  Easily manage files and find your documents.  Many jobs require you to be comfortable using IT.

Using a PC in College  You will require a username and password to use any of the College computers.  Your username is the number on the bottom left of your matriculation card, above the bar code.  Your password will initially be your date of birth in the format ddmmyyyy (you can change this later).  If you have not yet received your matriculation card, speak to your Student Adviser.

Where are the computers? Brahan Building Study Centre PCs available in the IT Suite (ground floor basement). Available without booking but can be booked in the IT Suite if required. Laptops and PCs available in the Library (1st floor). Bookable at the Library desk. PCs available in the Study Centre foyer (ground floor). Available without booking and limited to /internet only. PCs available in the Learning Café on the first floor. Available without booking. Webster Building PCs available in LinkED (on the left as you go in). Available without booking but can be booked at Main Reception (Goodlyburn) if required. International Centre PCs for international students only. Available without booking.

MyPC MyPC is a software package the College uses to control access to drop-in computers. It provides a booking facility and monitoring and control functions. The initial MyPC screen tells you if a computer is available for use or has been reserved for another user or a class. It will also show the length of time you can use the computer for. When your session time is at an end MyPC will automatically log you off the computer. Authorised College staff can monitor computers, send messages to users and to remotely log a user off if they are in breach of the Acceptable Use Policy or other rules that apply relating to the use of computers in the college.

Logging-on for the First Time Check to see if the computer is on (look for lights on the computer and screen) If it is, and the screen is blank, press any key on the keyboard to bring it out of sleep mode or to clear the screen saver. You will see the MyPC Welcome screen:  Hold down the Ctrl and Alt keys and press the Del (or Delete) key.  This will clear the Welcome screen and display the Novell Login dialog box (see next slide)

Logging-on for the First Time Type your Username in this box and your Password in this one.  Username: this will be the number on the bottom left of your matriculation card above the bar code  Password: this is your date of birth. eg – 1st April 1966 will be keyed in as You can change this later.  Click OK.

Acceptable Use Policy You should now have on screen key points from the College’s Acceptable Use Policy that you will need to read. You must actively accept the terms and conditions before proceeding. By accepting you are confirming that you have read and agree to all conditions. Click once on the Accept button to proceed to the Windows desktop. If you select the Decline button, you will be returned to the login window. If you try to close the Policy in any other way, you will be deemed to have accepted the Terms and Conditions set out in the Policy.

Security/Copyright  When you access the network you must read and agree to the College Acceptable Use Policy (AUP).  It is suggested you change your initial password to an easily remembered alternative of your choosing.  Do not let anyone else know your password. Anyone knowing your password has access to your files. Any abuse of the system carried out with your login details will be attributed to you.  Always lock your computer if you leave it unattended for any length of time.  Check your responsibilities under the AUP with regard to copyright and other legal obligations eg file sharing.  The College cannot guarantee the security of personal details you key into the computer and you are advised not to make on-line purchases or submit other personal or sensitive information to external web sites.

Your Coursework Files  Every student is allocated their own personal storage area on the College network for storing coursework files.  When you log onto a computer with your username and password it will automatically give you access to your own storage area. This is Drive H on the computer and will be identified by your username.  Remember to always save your work to Drive H and to save it regularly.  If you store work to any other drive or the desktop, you will lose it when the system re-boots.  If you need to carry files with you then you are advised to use a USB pen drive as all computers have USB ports.  If you work from home and bring files into the college, make sure they are saved in a format that the college computers can read. For example, save MS Works files as MS Word documents.

Accessing your files from home  You can access the College network from your home computer.  The linked document below (Citrix Setup) contains instructions that show you how to do this.  Click the link below to view the document. The document is in the ‘Quick Guides’ section at the foot of the page.  You can print the document or save it. Accessing the college network from home

Accessing the Internet  To Access the Internet, double click the ‘Internet Explorer’ icon.  The first page you come to is the Perth College website. You may wish to browse through this.

Surfing the Net  To go directly to any website, type the address in the ‘Address Bar’ and click ‘Refresh’ or press the Enter key.  To search for a particular website or general information on a subject, use or any other search engine.

 Perth College uses an system called Groupwise and we encourage students to use this system for all College related . We cannot guarantee access to other systems.  To start Groupwise, double-click the icon on the desktop. Groupwis e  Click this link to access notes on how to use Groupwise. The document is in the ‘Quick Guides’ section at the foot of the page Quick Guide Groupwise Basics

Groupwise Web Access  You can also access your Groupwise online at  You can access this anywhere in the world!  Click the link below to view notes on using Groupwise Web Access. The document is in the ‘Quick Guides’ section at the foot of the page. Quick Guide GroupWise Web Access

Atomic Learning  Need help using a software programme?  Open Internet and key in or click the shortcut on the desktop.  Enter the Username: ukuhi  Enter the Password: perth61 (remember this will only show as asterisks).  Click on LOGIN.  You can now search for tutorials.  Remember to Log Out when you are finished.

Software Demos Double-click this shortcut on the desktop to access animated demos showing you how to perform common tasks. Double-click a shortcut to view the demo  The demos will play automatically.  More will be added so keep an eye on this.

Sharepoint Double-click this shortcut on the desktop to access the student Sharepoint web site Username is perth\your student ID Password is your date of birth (eg ) Sharepoint is a portal that gives you access to a wide range of information about the College and more.

WiFi  Perth College ICT provides the college Wi-deNet a wireless service for all staff, students and visitors, giving you wider network access.  This service, for use with Mac OS X and Windows XP laptops, provides mobility and flexibility in the support of learning and teaching.  Gaining access to the wireless network will depend on the coverage of the area that you are located.  Current Wireless locations across campus that are covered by the Wireless network will display the Wi-deNet logo and will be listed in the ICT pages on Sharepoint.  Click the Wi-deNet Logo below to get instructions on connecting to the College WiFi network.

Printing  Every student has a preset amount of printing credit attached to their account.  You can check this amount by positioning your mouse pointer over the £ on the right hand side of the task bar at the bottom of your screen.  This is to cover any printing your course requires and applies on all networked printers. Once you have used this credit you will have to pay for any subsequent printouts, for whatever purpose.  This is set at 5p per single sided sheet, 7p per double sided sheet. Colour printouts can only be obtained at the library Desk and will cost more.  You can purchase credits from the Library desk and Goodlyburn Reception.  Minimum purchase is £1. Any unused credit is not refundable.

IT Support  IT support relating to your course is normally available via your lecturer.  If you are in the IT suite you will get help with basic problems from the IT Suite manager or more in-depth help from lecturing staff, if available.  If you are working in the library, you will get help with basic problems from the library staff.  There is no support for students in un-manned areas.  If you notice a problem with any IT equipment, please report it to your lecturer or any other appropriate member of staff.