Managing Rights at Te Papa

Introduction Rights Te Papa today How we got here What the Rights Module looks like Future Advances

Current Situation – Rights Module 100,000+ History, Pacific, Maori collection items 155,000+ Photograph collection items 3044 Copyright owner records 767 Copyright licences

Situation in 2006 Exhibitions –licensing specific to each project Collections Online project – recently launched Collection Acquisitions – Right management process only sporadically applied.

Situation in 2006 Te Papa Press – case-by- case Te Papa Picture Library – providing information to clients Te Papa Store – case-by- case

Resulting Issues Copyright status of the same works assessed repeatedly Lack of centralised updated contacts and addresses Lack of information on what had previously been negotiated and when licences expire Lack of relationship management with rights owners

Change in Approach Centralise contact information for rights owners Centralise Rights ownership information Use the copyright licence process to manage relationship

Rights Process  Record Rights Ownership and duration  Link to catalogue records  If works in copyright then apply for licence  Enter licence application into Module  Link to catalogue records  Update licence record on reply from Rights Owner

Situation Going Forward Exhibitions Process Te Papa Picture Library, Te Papa Store, Te Papa Press Rights Management of collections