1. Optimizing Efficiency + Funding
Med e-care
Optimizing Efficiency + Funding

2. Accessibility The MED e-care login screen is accessed from a
local internet service
through a secure hyperlink
supplied to you at the time
of installation.
User needs to enter a valid user name, ID and password in the text
fields provided. Click Sign-in button to log into the application

3. Getting Started Once the above process is successful, next screen
will prompt you to select
the facility to access.
From the drop down menu select the facility you want to logon to i.e
ZenQA and ZenQA CCRS and then click Continue option.

4. Screen Terminology… The next screen is the system
“Dashboard”. This houses a
calendar section for scheduling,
a bulletin board, reminder, and is
the launch pad for all of the
Software systems available in
e-CARE IV.
Each facility has the ability to customize the Dashboard to include the
facilities logo, hyperlinks and portals to valuable websites and resources, such
as MED e-care Online Support.

5. …Screen Terminology To access the Message center, select the View
Message Center from the
above figure. The Message
Center allows users to
communicate with the other
users of e-CARE IV.
It is similar to most of the standard systems i.e select the user you
want to send a message, key the details of your message and send. You
may retrieve and read messages; you have received from other users. It will
also show you what users are “online” or currently logged in to the system.

6. …Screen Terminology Your system administrator
will have the ability to post
announcements or
bulletins on the
Dashboard for all users.
To post announcements, select the Announcements from the right side
panel as shown.

7. …Screen Terminology The e-CARE IV application
contains multiple systems
that user can access. Systems
that are available to the user
are dependent on how the
user’s security has been set up
and checks whether they have
security rights to access or not.
When user clicks on e-ADT and e-Assessments it allows you to access
the Admission, Discharge & Transfer and Assessment systems. The e
Reports system is where you run reports for all systems. System
configuration is setup by clicking on Settings, and clicking on My
Account will enable you to change your password.

8. e-ADT Overview
The e-ADT (Admission, Discharge & Transfer) system is where you document
a Client’s demographic information, contact information, client health and
advance directives. It has the ability to track all admissions, discharges and
transfers from your facility.
Admission allows the users to admit a new client and check the details of the
current admissions. It includes the following options:
Create a new admission
View or edit current admissions
Perform a re-entry (re-admitting a client that was previously discharged)
Transfer a Client (including internal transfers and bed swaps)
Discharge a Client

9. New Admission… Setting up a new client is done through e-ADT system
in the e-Care IV application.
This module assists users to
admit a new client,
discharge and transfer.

10. …New Admission From the left pane, click Admission/Discharge
tab and then, click New
Admission. New
Admission information is
displayed on the screen.
This will enable the user to create a new admission, view or edit current
admissions, re-entry of a previously discharged client and discharge a
client.

11. …New Admission Select the Health Sector from the drop down menu
provided i.e Complex
continuing Care, General
Rehab or Mental Health.
You may either select an existing client from the Patient Selection Screen and then click on Admit Selected or if the client does not exist in the database, select Admit New Client
For a new admission, the next step entails entering the client identification, contacts, client health status, responsible for payment and admission information. Certain fields in this record are mandatory and must be filled in
Note: Fields marked with the symbol are mandatory

12. …New Admission In this screen, the user needs
to fill all the Client details.
This information includes:
Client Identification
Contacts
Client Health Status
Advanced Directives
Admission Information
Client Identification
The first tab is the Client Identification i.e the client’s biographical
information. Chart numbers may be manually entered in, or you may
have the system select the next available chart number. You also have
the ability to upload a picture of the client. Once you have completed
entering the information on this screen, select the Contact tab to
continue.

13. …New Admission Client Contacts There are 2 areas on the
Client Contact screen. On
the top pane you may either
select from an existing list of
funeral homes or create a
new funeral home contact.
If your client has made any arrangements with a funeral home prior to
admission, you may enter that information here. The bottom pane
allows you to enter the Client’s personal contact information, such as
emergency contacts and next of kin.

14. …New Admission To create a new contact for your
client, select the New Contact
button from the before figure. It
navigates to the contact window
as shown.
Fill the appropriate information, including the type of relationship the
contact has with the client as well as the associations and personal
information and click on the save button to save the contact information.
To close the window, select the close button.

15. …New Admission Client Health Status: The next tab of information
that needs to be filled in is the
Client Health Status.
This screen allows you to select Allergies your client may have,
Treatments and Medications they are receiving as well as a Diagnoses.
Check the boxes and enter the descriptions in the fields displayed.

16. …New Admission To add Diagnoses select the
Add button on the bottom left
of the screen. This will launch
a window that enables you to
select from over 200 different
diagnoses.
Check the boxes from the left pane for selecting appropriate diagnosis.
To jump to diagnoses that start with a specific letter, select one of the
Alphabet buttons on the bottom pane. You also have the ability to search by
the name of the diagnosis by using the Search option at the top of your
screen.

17. …New Admission Admission Directives: The next tab is where you can
select the payment
responsibilities for your Client.
Fill additional information in the
fields provided.

18. …New Admission Admission Information: The Admission Information
tab allows you to enter details
about your client’s admission
such as the program they are
being admitting into, admitting
and primary Physician, bed
assignment, and referral
source.
Fill all the admission details of the client and click either Pre-Admit
Admit. Check the Signature and click on the Admit button to
complete the admission process.

19. Current Admission… To View or Edit a Current admission, select Current
Admissions from the left
pane. It displays list of all
admissions in the Patient
Selection Screen.
You may further filter the Patient Selection screen by Selecting a
Filter, using the Search by feature or filter by a letter of the Alphabet
on the bottom of the screen. Select the client name in order to view or
edit the Client Information.

20. …Current Admission To Edit the Client’s Information,
select the Client Name and edit.
Select Update button to update the
client information details.

21. Transfers There are 3 types of transfers available. Transfer
Internal Transfer
Bed Swap
The Client Transfer information updates MAR administration which removes the Client and Medication from the administration screen Transfer
From the left pane select Transfer and then select the Client name you need to transfer. Notes can also be included regarding the transfer.
Check the Signature area and select the Transfer button at the top of the screen
Note: Signature is Mandatory

22. Internal Transfer An Internal Transfer of a
Client to a different unit in the
facility can be accomplished
by Selecting the Internal
Transfer option.
From the left pane select Internal Transfer option and select the client
Name you need to transfer
Select the New Nursing Unit and New Bed
Notes can also be included regarding the internal transfer
Check the Signature section as Complete and click on the Transfer button

23. Bed Swaps From the left pane select Bed Swaps option. Select the
first Client Name from the
search box provided.
Chart number and Bed number are automatically generated by the system.
Repeat the process for the Second Client and click Swap button in order to
save the details.

24. Discharge To discharge a Client select the Discharge option from the
left pane and then select the
client name you need to
discharge.
Fill the details with appropriate information. Check the Signature
section and click the Discharge button to complete the discharge.

25. Re-Entry Re-Entry option is used to re-enter the Client’s
information which was
stored in the previous
database.
Select the Re-Entry option from the left pane and then select the Client name which was previously transferred
Fill the details with appropriate information
Check the Signature section and click the Re-Entry button to complete the re-entry of the client
The system will re-admit the client with the original profile information

26. History Client history information is available by selecting the
History option from the left
pane. The following are the
options available:
Admission History
Re-Entry History
Discharge History
Transfer History
Internal Transfer History
Select the type of history you would like to view or edit and then select the
client name. Click Edit button in order to edit the history details of the client.
Once the client has been admitted through the e-ADT system, they are
automatically scheduled for the appropriate pending events. In most cases,
the first pending event after a new admission is an Admission Assessment.

27. e-ADT Reports… Select e-Reports to Access the reporting system.
On the left pane it displays the different types of reports. Select the
appropriate report and click ok to generate.

28. …e-ADT Reports Once the report selection has been made it displays
parameter screen.
Each report has a parameter selection. Select the applicable parameters
and click on the Run Report button. Report description can also be
displayed by clicking on the Report description button. By default, reports
run in PDF format.