1. Database Software Application
Microsoft Access
Database Software Application

2. What is Access?
Microsoft Access is the most popular personal computer database management system available today!
Usually included in the Microsoft Office Suite

3. What is a database?
A database is an organized collection of information about a subject.
Examples of common databases:
Telephone book
Customer Service Records
Personnel Records
School Student Records

4. What is a database management system?
A database management system, such as Access, includes both the database information and the tools to use the database.
These tools allow you to sort, analyze, and report on information in the database.
Tables
Forms
Queries
Reports

5. Examples
A school student database could locate all students with grades that meet the criteria of the honor roll.
A business could find all customers who purchased a certain product during a certain period of time.

6. File Extensions
All Microsoft Access database files have an .accdb file extension.

7. Tables A collection of data
One way to enter information into a database
Information can be entered into rows and columns similar to Excel.
Relationships can be created between tables, usually with a primary key.

8. Concepts Tables are the basic building blocks in the database.
Tables contain related data – specific data about a specific topic.
A primary key is a unique identifier.
Each related data entry is assigned a primary key.

9. Concepts Tables organize data into: Columns (Fields) Rows (Records)
Compare to Excel

10. Views Design View Designs or edits the table
Used to enter fields, data-types, and descriptions into the database table
Datasheet View
Used to enter data into the database table

11. Primary Key A common element used to create relationships in Access
Relationships bring data together
Example: A student ID number might be used as the primary key to link student information stored in different tables or different databases.

12. Queries Asks a question of the database Such as:
How many items sold in a period of time?
How many students absent on a certain day?

13. Forms Another way to enter information into a database
An efficient way to enter information because a form can be customized

14. Reports A way to output information from the database
Choose the components to include in the report
Choose the details of how the report should appear, such as titles and spacing

15. Macros
Macros are a set of actions used to automate common tasks in Access.
Advanced option
Other programs, such as Excel, use Macros as well.

16. Modules
A module is a collection of Visual Basic declarations and procedures that are stored together as a unit.
An advanced function
Two types of modules
Standard
Class

17. Let’s Review A database consists of tables of related information.
The information in each table is linked by the primary key.
The primary key can be an ID number, such as a student ID.
Reports can be created from information within the different tables.

18. Example
Table 1 – Student ID, Student Name, Address, Phone, and Contact Information
Table 2 – Student ID, Attendance records
Table 3 – Student ID, Grades
The primary key is the Student ID
A report can be generated with Student ID, Student Name, Address, Days Missed, and Grades.
Notice the information is pulled from each table and the primary key created the relationship.

19. Now you are you ready to start creating your own database?

20. Using a Worksheet to create a Music Database
First save the document located on my calendar:
SAVEAS: MusicDB_YourName
Open the Word document
Using the Internet
Complete the Worksheet
resave

21. Using Access to create a Music Database
Use your Worksheet to create a Music Database AND
Student Instructions to Create a Music Database (located on my calendar)