E-inventory Establishing of an electronic inventory of Industrial Property Offices products for the purpose of disseminating their Industrial Property information. SCIT/SDWG December 2002

E-inventory Quick tour  Problem statement  Objectives  Solution  Global design  Main functionalities  Review of main screens

E-inventory Problem Statement  Identification of the need to obtain a coherent and up-to-date information on how Industrial Property Offices (IPOs) disseminate data regarding Industrial Property (IP) activities.  Revision of the current methods each IPO publishes these information and mainly the evolution towards modern carriers proved to be rather not homogenous.  Agreement of the fact that modern access to information regarding IPOs policy for dissemination of IP data is a matter of common interest both for IPOs and third parties.  Thus the following objectives were established:  

E-inventory Objectives  Establishing of a more efficient way of gathering information regarding means of IP data dissemination from each IPO;  Simplifying the way these information are made available to IPOs and other interested parties;  Monitoring the evolution process from traditional means of publishing IP information to electronic means of dissemination.  Ensuring reliability of information while each national IPO updates its own data

E-inventory  Creation of an inventory, hosted on the WIPO web site, which will be supported by a database based system, allowing remote updates by individual IPOs and retrieval requests related to IPOs product types. The system will allow submissions of documents / product requests to the IPO.  Administration and remote access technologies will be browser based (preferably Java) and will not demand for special equipments.  Updating will be the responsibility of each IPO. Updates will be done on password basis.. In order to keep track of the interventions made by an IPO, the actions performed will be kept in a history structure. Solution ( 1/2)

E-inventory  Database administration, management of rights of access, maintenance of the web page - will be WIPO responsibility.  Retrieval of information will be done using search criteria such as: Country / IPO name; IP field (patents, trademarks, industrial design etc); name of the product, support, date since the product has become available.  Submission of a request for documents/products to IPOs could be done through a direct link to that originating office ( , forms, etc.). Solution ( 2/2)

E-inventory Global design

E-inventory Main functionalities  Users will access the database hosted by WIPO and will be able to perform queries, updates on the data stored there.  The contents of the database (records) will be in English.  The labels on the screen can be translated into the national language of each IPO.  The database will be hosted by WIPO and should be accessible both via Internet and WIPONET. General

E-inventory  administrators (DBAs) from national offices; They will be in charge with updating the database.  DBA from WIPO; He will be responsible for the integrity and consistency of the database, and also for the security of the system.  normal users They are persons interested in querying the database. Main functionalities Categories of users

E-inventory  Management of users and user’s rights of access  Management of information which is permanently stored in the database (list of countries, of languages, types of support, etc.).  Recording events in a history table and obtaining reports from this history table. Recording actions performed by local DBAs and queries done by registered users will allow:  possibility to study the coverage of searches in order to optimize the application  avoiding sending notifications to users who do not wish that. Main functionalities Administrative tools

E-inventory  Registered users, after filling the registration form, will receive a logon and a password for accessing the system. They will be able to choose the language in which the labels on the query and result screens will be displayed. They will have access to all query features available in the application.  Users who do not want to register will use "guest" as logon and password. They will have limited access to the database and their actions will be not recorded in the history table. Main functionalities Queries

E-inventory Review of main screens  Login and registration  Administration tools  Reports  Query  Results of query

E-inventory Login screen

E-inventory Administration tools, local DBA

E-inventory Report for local DBA

E-inventory Query in English language

E-inventory General (short) display of results in English

E-inventory Translation tool

E-inventory Translated screen – into Romanian

E-inventory Finally If you want to see the real thing: Thank you for your attention Adriana Atanasoaie