Technology Update School Board Workshop December 8, 2009 Goals of Workshop Status of the Technology Strategic Plan Current Status of Technology Initiatives Challenges Strategies to meet challenges Next Technology Plan – Looking forward: 36-month Vision

District Strategic Plan Status  Four Strategic Areas addressed in the plan  PI-Planning and Implementation  SCD-Staff and Community Development  OP-Operational Effectiveness  TI-Technology Infrastructure  Status: 14 Objectives, 57 strategies defined as:  Complete  Stop due to lack of funding or modified  Continued to Balance Scorecard  Moved to District Strategic Plan Goals  Strategic Plan Strategic Plan 2

PI-Planning & Implementation 3 objectives  Major Accomplishments:  Developed and implemented a standard software evaluation process incorporating best practices  Aligned with EASE project management model to plan and implement new technology initiatives  RFP for network convergence awarded February 2009, significantly reducing telecommunications costs  BECON completed conversion of digital broadcast channels as required by FCC  Moved, Modified:  Broadband partnership moved to district strategic plan, Goal 6/Partnerships  Textbook Tracking - Starting with high schools (2010) 3

SCD-Staff and Community Involvement 4 objectives  Major Accomplishments :  Major initiatives now include technology training plans  Professional Development is available using 24/7 delivery methods /formats  Best Instructional Practices incorporated into Professional Development Models & BEEP  Expanded eLearning in Adult/Workforce education  GLIDES now in 76 schools  Moved, Modified:  Teacher web pages – included in the web advertising RFP 4

OP-Operational Effectiveness 4 objectives  Major Accomplishments:  Technology initiatives aligned with district operational and/or student achievement through EASE process  Established a Best Practices Repository Web Site and Online submission process – Best PracticesBest Practices  Implemented help desk software system for incident management  Moved, Modified  Best Practices process continues under District Strategic Plan, Goal4/Innovation 5

TI-Technology Infrastructure 3 objectives  Major Accomplishments:  Incorporated technology integration into the leadership development program  A Digital Classroom prototype was developed as a standard for classrooms  A “School Snapshot” is available that shows status of digital tools and level of classroom integration  Created a Teacher Technology Support Center  Created a BEEP Administrator Portal  Moved, Modified:  Site-based technology coach-modified  Student technology model - modified  Enterprise Portal – modified  Active Directory - modified 6

Challenges –Moving Forward  Meeting equity across the district  24/7 Access – Digital Divide  Teacher/Laptop functionality  Maintaining services with reduction of staff – district, school-based, vendor contracted (outsourced)  Budget reductions (capital and operating)  “refresh” strategy being readdressed  Lack of funding for out-of-warranty and maintenance of equipment  Aging infrastructure 7

District Technology Capital Budget Spending and Projections

Capital Budget for Technology (2009 – 2014)  $10.1 million  $8 million for ERATE:  Earmarked for communications infrastructure  $2.1 million for:  Emergency repairs/replacements  Maintenance of out-of- warranty equipment  New technology testing  $0.00  $200,000  Emergency repairs/replacements  $1.2 million  Limited replacement obsolete equipment with digital tools  $3.1 million  Limited replacement obsolete equipment with digital tools 9

Stimulus Dollars – Support of Technology Integration ( and )  Title 1 (Formula and Stimulus)  Modified Digital Classrooms ($2 million)  Instructional Technology Facilitators (11.5 positions - $690,000)  Microcomputer Technicians (8 positions - $376,000)  Title 2D (Formula and Stimulus)  Modified Digital Classrooms ($1 million)  Instructional Technology Facilitators ( 2 positions - $120,000)  GLIDES Continuation ($300,000)  IDEA (Formula and Stimulus)  Instructional Technology Facilitators (1.5 positions - $90,000)  Assistive Technologies ($4 million) 10

Digital Classroom “Standard” Package Includes  Mounted LCD Projector  Pull-down screen  Lockable Media Cabinet  Sound Enhancement  DVD/Tuner  Wall-mounted control panel  Document Camera “Modified” Package Includes  Un-mounted LCD projector  Interactive Whiteboard  Lockable Media Cabinet  Document Camera 2,391 “standard” “modified” = Total of 3,324 11

Current Instructional Initiatives  DETA  GLIDES  BEEP Portals  Broward Virtual Learning  Broward Virtual University  Online Assessment  E-Textbooks  Elluminate (web cast)  Digital Classrooms Professional Development Project Based Learning Digital Content, instructional resources Online learning – students Online learning – teachers Reading, FCAT retakes Electronic Textbooks Web-based meetings Standard teaching/learning tools ProgramPurpose 12

BEEP Portal Status  Teacher  10 Instructional Applications  10,900 Lesson Plans, Activities and Resources Published  20 Online Elementary Textbooks  38 Online Secondary Textbooks  TOTAL VISITORS TO DATE: 1,344,229  Student  3 Instructional Applications  12 Online research databases and resources  20 Online Elementary Textbooks  38 Online Secondary Textbooks  TOTAL VISITORS (OCT. 2009): 135,949 Administrator Portal 13

Virtual Education  Alternative to home schooling  Balance extracurricular activities and school  Chronic or temporary illness  Eliminate distractions in brick and mortar school environment  Dual enrollment  Avoid dropping out  Teen pregnancy Why students choose online option full-time… Why students choose online option part-time…  Stay on pace to graduate on time (26%)  Grade forgiveness (16%)  Accelerate graduation (13%) 14

Distance Learning  BCPS maintains the largest videoconference network of any public school district (500 units)  Innovative teaching delivered through DL programs  Programs reach nearly 8,000 students each week Sample Programs Live open heart surgery  NASA science programs  Virtual field trips to museums, zoos, animal habitats  Reading with the Superintendent 15

Current Technology Initiatives  Directory Services/User Identity Management  IP Telephony (Voice over IP)  Change Management  Software Management  Virtualization (servers/desktops)  Cloud Computing  Network Operations Center  Video-on-demand  Capital Projects Status Website  Desktop Management  Enterprise Wireless Networking  Network Convergence  “Green” initiatives - GoGreenGoGreen  Testing of mobile devices  Netbooks, iPod Touch  Digital Classrooms  OneBroward  Energy Management Monitoring 16

Virtualization - Servers Traditional Environment  8 Servers - space  16 Electrical connections  8 sources of heat  16 Network connections  No sharing of resources Virtualized Environment  1 server  2 electrical connections  1 heat source  4 Network connections  Resources shared 17

Strategies to address challenges  Continue to negotiate with vendors  Use of grants and apply for new grants  Virtualization  Cloud Computing  Standards for Hardware/Software  Establish “charge back”  Re-align staff responsibilities  On-line “self help” training modules  Maintain programs at current levels – no expansion 18

Next Technology Plan ( )  State requirements  Needs Assessment/Goals  Technology acquisition plan  Technology user support plan  Professional Development plan  Program Evaluation  Funding Plan  E-Rate addendum  Title IID Alignment to district plan  Due Spring 2010: BCPS Technology Plan  Incorporate in and align to: District Strategic Plan  Next Steps:  Develop new plan with District Technology Committee  Board approval 19

Future Vision + Education Trends = 36 Month View  Mobile learning/New Options  Access anytime, anyplace  Paperless environment  Green schooling  Global student collaboration  Curriculum Content consolidated on web  eTextbooks & Virtual Learning  Virtual Gaming/Simulations  Teacher – new role and fully prepared  Emphasis on “tetherless” devices  Evolve Infrastructure as enabling foundation  Network convergence  Expansion of wireless connectivity  Network delivered applications  Desktop Virtualization / Cloud Computing 20

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