FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT 1 Joint Action on Health Workforce Planning and Forecasting Zuzana Matlonova Brussels – April 11th, 2013 Work Package 2 Lead Partner – Ministry of Health of the Slovak republic Dissemination of the JA

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Content 2 1.Presentation of the Work Package Leader(s) 2.Objectives of the Work Package 3.Milestones and Deliverables of the Work Package 4.Methods used by the Work Package 5.Dissemination policy 6.Risk management 7.Stakeholder analysis as the first step 8.Discussion

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT WP2 introduction Ministry of Health of the Slovak Republic  Leader of the work package  Managing dissemination and publicity of the JA European Health Management Association  Co-leader of the work package  Managing of In country knowledge brokers network of the JA 3

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT WP2 leader 4 Zuzana Matloňová manager for national projects Ministry of Health of the Slovak Republic Project position: WP2 leader graduated in International trade

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Publicity expert Monika Kordulová teamlead of the monitoring unit Ministry of Health of the Slovak Republic Project position: Publicity expert graduated in law 5

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT GENERAL OBJECTIVES OF DISSEMINATION PROCESS WITHIN THE JA 6  to make the project known to relevant target groups and stakeholders mainly through the web site  to ensure that the results and deliverables are known to all partners and available to all key audiences and target groups  to raise and maintain constant awareness about effective health work force planning and forecasting  to bring together knowledge, experience and best practice in order to achieve the objectives

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Specific objectives 1.Providing of effective start up dissemination of JA objectives 2.Providing of effective dissemination of JA outputs and results 7

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT PROVIDING OF EFFECTIVE START UP DISSEMINATION OF JA OBJECTIVES providing high quality dissemination of the JA objectives and planned activities within the 1st year of JA dissemination Methods to be used: stakeholder analysis strategic planning of the dissemination external elaboration of logo and web site production of promotional leaflet 8

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Output indicators Stakeholder analysis approved by the Executive Board Network of country knowledge brokers established with a high response rate Dissemination plan approved by the Executive Board Visual identity – logo and housestyle created and approved by the Executive Board Promotional leaflet produced Web site fully operational and documented Minimal set of templates produced All of the above mentioned is going to be reviewed with WP3 9

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT PROVIDING OF EFFECTIVE DISSEMINATION OF JA OUTPUTS AND RESULTS effective dissemination of the activities, outputs and results within the 2nd and 3rd year of JA implementation Methods to be used: stakeholder analysis – active participation of all AP strategic planning of the dissemination external production of HWF guide 10

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Output indicators newsletter quarterly produced 3 conferences successful web site fully operational HWF Guide approved by the Plenary Assembly and distributed All of the above mentioned is going to be review with WP3 11

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Milestones 12 Stakeholder analysis Fully operational dedicated web site Dissemination plan Publication of HWF Guide

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Deliverables JA logo and housestyle In-country and professional knowledge brokers network Stakeholder analysis Dissemination plan Promotional leaflet Newsletter Dedicated web site Conferences Final version of HWF Guide JA laymen technical report Dissemination report 13

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT DISSEMINATION POLICY Content of the dissemination activities and materials will be done on the basis of strong cooperation with other WPs Dissemination WP is the one liable for publishing the information related to the JA internally and externally The dissemination processes and materials will be proposed by WP2 dissemination working group and sent out to all partners All information and materials will be available in English Appropriate activities comply with the timely information WP2 is fully responsible for visual identity and overall image of the JA 14

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Risk management  Unclear formulation of information and tasks  Changes/non stable personal resources in WP  Low involvment and engagement of stakeholders  Late inputs from other WPs  Late feedback from key stakeholders  Poor quality of the language used for the final documents 15

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT NEXT STEPS? 16

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT STAKEHOLDER ANALYSIS What is stakeholder analysis? Who is stakeholder? Why is this analysis useful? What can be achieved? What resources does it require? 17

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Contact information Zuzana Matloňová Project leader Ministry of Health of the Slovak Republic Monika Kordulová Publicity expert Ministry of Health of the Slovak Republic 18

FPS HEALTH, FOOD CHAIN SAFETY AND ENVIRONMENT Thank you for your attention ! 19