1. BioMedBridges – Work Packages 2 & 12
A Summary of Deliverables and Plans for Delivery

2. Work Package 2 – Outreach and Inreach

3. WP2 - Objectives
Promotion and dissemination of BMB deliverables to stakeholders
Specification of expectations, motivations and requirements of stakeholders in the implementation of common solutions
Involvement of stakeholders, including end users, patient organisations and industrial stakeholders in informing the outcome of BMB deliverables
Provision of strategic outreach to other projects and relevant initiatives to support the implementation of common solutions developed by BMB

4. WP2 - Tasks Task 1: Stakeholder definition and stratification
Leader: VUMC
Definition of stakeholder groups including bench researchers, software developers and biomedical researcher in academia and industry.
Consultation with BMS Ris, other e-infrastructures, industrial stakeholders through EMTRAIN and Advisory Board to enable definition
Identification of appropriate strategies to engage and train each group

5. WP2 - Tasks Task 2: Creation of Inreach and Outreach Plans
Leader: VUMC
Participants: UDUS, EBI
Develop plan to involve identified stakeholders :-
Year 1 and 2 – Inreach to BMB partners. Awareness raising with stakeholders about BMB and its objectives
Year 3 and 4 – Systematic informing of stakeholders about solutions implemented within BMB, including promotion of BMB standards, best practice and tools at scientific conferences and publication of BMB achievements in Scientific, Medical and Technical press

6. WP2 - Tasks Task 3: Development of BMB Brand and Supporting Materials
Leader: VUMC
Participants: EBI
Develop BMB logo, website, newsletter, powerpoint and poster templates, key messages, press releases and a project bulletin

7. WP2 - Deliverables No. Title Month due Lead D02.01
Initial basic branding, including logo, PowerPoint and poster templates 2
VUMC
D02.02
Definition and segmentation of stakeholders 6
D02.03
Definition of user testing processes with technical work packages 9
EMBL-EBI
D02.04
Development and implementation of outreach plan for different stakeholder groups 36
D02.05
Final AGM – Meeting and Report 48

8. Example of Website Requirements - ECRIN
What specific information do you need to access from the website?
Project specific event calendar showing milestones, deliverables, meetings, dates of teleconferences
Documents, news, announcements, discussions. Collaborative space ie.blog and whiteboard
Wiki and documents library with version control
Online conference tool – web conferences from website
Descriptive information package for external stakeholders, project description, vision

9. Example of Website Requirements - ECRIN
Which of this information will you require immediate web access to, in order to progress your project?
Documents, news, announcements, discussions, blog, whiteboard
Wiki
Implementation of guidelines for collaboration, ie.
- restrict discussion, use a wiki or forum
- place documents in library rather than exchanging via
- good mailing list discipline – one list per working task

10. Example of Website Requirements - ECRIN
Within your particular research infrastructure, who are your internal stakeholders?
Study management (coordination and project management)
Researchers
Financial Administration
Monitoring (clinical trials)
Data Management
IT Administration
Quality Management
Statistician

11. Example of Website Requirements - ECRIN
Within your particular research infrastructure, who are your external stakeholders?
Study sites
Sponsor
Investigator
Ethics Committee

12. Example of Website Requirements - ECRIN
Within your particular research infrastructure, who are your users?
ECRIN members
ECRIN data centre data managers
Associated clinical researchers
Clinical trial investigators

13. Example of Website Requirements - ECRIN
Please provide a 100 word summary of what your WP will do, how it will contribute to the overall goals of BMB, written so that a non specialist could understand it
“WP 5 will provide the basis for the operation of the envisioned data bridges by addressing ethical, legal and regulatory issues associated with the exchange of research data and bio specimens………………………….”

14. Work Package 12 - Training

15. WP12 - Objectives
Deliver short courses to project participants on areas of bioinformatics outside their current experience in order to ensure crosslinks between data resources within BMS RIs
Produce documentation on the resources developed, initially for use within project, but ultimately for use by the end-users of the services developed by BioMedBridges
Deliver short training courses enabling end-users of the BMS RIs to benefit from the technical results of the project

16. WP12 - Tasks
Task 1: Workshops for project participants and documentation of resources developed
Leader: EMBL-EBI
Deliver four workshops to participants during first three years of project
Topics of workshops to be defined by Work Package personnel, but likely to include:
- Interoperability standards development
- Secure data access
- Development of web services
- Database development and interoperability
Workshops will be short (2-3 days) and comprise around 25 participants (5 trainers and 20 delegates)

17. WP12 - Tasks
Task 1: Workshops for project participants and documentation of resources developed (cont.)
Leader: EMBL-EBI
Produce documentation based on each workshop to support delegates in implementing what they have learned
On last day of workshop, delegates will define a set of FAQs, and will work with trainers to develop a set of answers
Documentation will be kept up to date by members of personnel from Work Packages

18. WP12 - Tasks Task 2: Training for end-users of BMS RIs
Leader: EMBL-EBI
In year 4, deliver two training courses to end-users on the integrated services developed within project
Courses will comprise lectures, demos, discussions and computer-based tutorials
One course to focus on fundamental research and one on translational and clinical research
To be delivered by personnel from the use cases
Additionally, by end of year 3, provide relevant support the training components of the individual BMS RIs

19. WP12 - Deliverables No. Title Month due Lead D12.01
Documentation from Workshops 1 and 2 24
EMBL-EBI
D12.02
Documentation from Workshops 3 and 4 42
D12.03
User training plan, including workshops at conferences 36
D12.04
Report of user training performed in months 36-48 48

20. BioMedBridges – Work Packages 2 & 12
A Summary of Deliverables and Plans for Delivery