Microsoft PowerPoint 2007 Noris Bt. Ismail Faculty of Information and Communication Technology Tel : (Ext 8408) BCOMP0101 INTRODUCTION TO INFORMATION TECHNOLOGY

BCOMP0101Introduction to Information Technology2 Topics covered PowerPoint Terminology Page properties and printing Customize the layout

BCOMP0101Introduction to Information Technology3 PowerPoint Terminology PowerPoint is a program that allows us to present ideas with text, graphics, sounds, video, and animation. Animations - A visual or sound effect accompanying text or graphics. For example, you can have an Excel pie chart appear one slice at a time, allowing you to discuss one slice before the next appears.

Cont.. ClipArt - Clip Art is the collection of pictures available in the PowerPoint Clip Art gallery. Master - A Master contains formatting and design elements common to every slide in your presentation. There are three types of master slides: the Slide Master, Handout Master, and Notes Master. BCOMP0101Introduction to Information Technology4

BCOMP0101Introduction to Information Technology5 Cont. Objects -An Object can be an item that you create or a graphic that you import from another source (such as a scanned image). Some examples include text boxes, Clip Art, WordArt, SmartArt, and shapes.Clip ArtWordArtSmartArt Presentation - The Presentation is the file containing the collection of slides. A PowerPoint 2007 file has a.pptx extension.

Cont. Slide -A Slide Show is the presentation of your PowerPoint slides. A slide show can be viewed online, on a computer (e.g., set to loop continuously in a display booth), or projected to a screen (e.g., live conference presentation). Template - A Template contains slide default settings. These characteristics include colors, fonts, bullet types, and special elements such as graphics. BCOMP0101Introduction to Information Technology6

BCOMP0101Introduction to Information Technology7 Cont. Transitions - A Transition is the effect that takes place when you advance from one slide to the next. This feature is available only with Slide Shows. Wizard - A Wizard is a step-by-step guide for completing a task.

BCOMP0101Introduction to Information Technology8 Keyboard shortcut Presenting Slide Show Once the presentation is open in Normal view, there are several ways of navigating within the presentation. Using the keyboard shortcuts can help speed up the process and increase the accuracy of commands performed between and within the slides.

keyboard shortcuts BCOMP0101Introduction to Information Technology9 ActionControl Option Advance to the next slide Left click, Press [Spacebar], [N], right or down arrows, [Enter], or [Page Down] Return to the previous slide Press [Backspace], [P], left or up arrows, or [Page Up] Go to a slideType the slide number, press [Enter] Black or unblack the screen Press [B] or [.] White or unwhite the screen Press [W] or [,]

BCOMP0101Introduction to Information Technology10 keyboard shortcuts Show or hide the arrow pointer Press [A] or [ =] End slide show Press [Esc], [Ctrl] + [Pause/Break], or [ -] Erase drawing on-screenPress [E] Go to next slide, if it's hidden Press [H] Rehearse with new timingsPress [T] Rehearse with original timings Press [O]

BCOMP0101Introduction to Information Technology11 keyboard shortcuts Rehearse with mouse-click advance Press [M] Return to the first slide 1+ [Enter] or Hold down both mouse buttons for 2 seconds Change pointer to penPress [Ctrl] + [P] Show or hide ink markupPress [Ctrl] + [M] Change pen to pointer Press [Ctrl] + [A] Hide pointer and button Press [Ctrl] + [H]

BCOMP0101Introduction to Information Technology12 keyboard shortcuts Hide pointer and navigation button always after fifteen seconds of inactivity Press [Ctrl] + [U] Show popup menu or previous slide Right mouse click Go to the first or next hyperlink on a slide Press [Tab] Go to the last or previous link hyperlink on a slide Press [Shift] + [Tab] Perform the "mouse click " behavior of the selected link Press [Enter] while a hyperlink is selected

The PowerPoint Views BCOMP0101Introduction to Information Technology13 ViewIconAction Normal Shows your slide as it will appear during the presentation. You are allowed to edit your slide from this view. Outline tab (within the Outline and Slides pane) Shows you the text of your slides in a larger outline format than the Normal view. You can organize information using drag- and-drop within outline view.outline view Slides tab (within the Outline and Slides pane) Similar to Slide Sorter view, where you can view all the slides in your presentation, rearrange and hide slides and view set transitions while you work on your presentation.

BCOMP0101Introduction to Information Technology14 The PowerPoint Views Slide Sorter Presents miniatures of each slide, allowing you to reorder the slides and add builds within them and/or transitions between them. Notes Page Illustrates what speaker notes and audience notes will look like. Slide ShowShows the slides as if you were actually presenting. You are not able to edit slides in this view.

Rehearsing the Slide Show To rehearse your slide show, the Rehearse Timings option allows us to rehearse our PowerPoint slide and/or record timings. From the Slide Show tab, in the Set Up group, click REHEARSE TIMINGS The slide show starts and the Rehearsal dialog box appears recording the time. BCOMP0101Introduction to Information Technology15

Working with a Slide Master PowerPoint offers a Slide Master feature that gives the presentation a consistent, professional look. Slide masters determine the basic design for every slide in the presentation, and are helpful if we want every slide in our show to be the same color, to have the same header or footer, or to carry a particular logo (e.g., UW-Eau Claire). BCOMP0101Introduction to Information Technology16

Printing Slides, Outlines, Notes, or Handouts Open your presentation From the Office button, click PRINT The Print dialog box appears. BCOMP0101Introduction to Information Technology17

Using Animation BCOMP0101Introduction to Information Technology18 Animation refers to the movement and sound accompanying text or slides in the presentation. Using animation with the lists and slides can often add excitement to our presentation by displaying text at crucial moments and making smooth transitions between topics.

Types of animations Adding Animation to Slides Adding a Custom Animation Adding Transitions to Slides Removing Animations BCOMP0101Introduction to Information Technology19

BCOMP0101Introduction to Information Technology20 Adding a Custom Animation Powerpoint 2007 allows us to easily and quickly animate any object in the presentation. Objects include images, charts, text, and SmartArt. Animations may also contain sounds.

Adding a Custom Animation From the Animations tab, in the Animations group, click CUSTOM ANIMATION The Custom Animation pane appears. BCOMP0101Introduction to Information Technology21

Add Effect From the Add Effect pull-down list, select the desired type of effect » select your effect. BCOMP0101Introduction to Information Technology22

Adding Transitions to Slides Transitions perform an effect as you move from one slide to the next. In PowerPoint 2007 transitions can be easily added to a slide using the Transitions Gallery. HINTS: It may be tempting to use a different transition for each slide, but it may be distracting and appear unprofessional. BCOMP0101Introduction to Information Technology23

Creating an Organization Chart Organization charts are useful when showing relationships within businesses, families, or any other group. PowerPoint makes it easy to create an organization chart in a new or existing slide. BCOMP0101Introduction to Information Technology24

BCOMP0101Introduction to Information Technology25 The End !