Software by NIC, Secretariat, Port Blair Andaman & Nicobar Administration PROMISE ver 1.2 (PROjects Monitoring and Information System for Enterprise) Slide 1 of 8 16 th July 2009

Agenda Highlights of the software package Technology & tools used in software package PROMISE ver 1.2 (Projects Monitoring and Information System for Enterprise) Slide 2 of 8 Major features of the software package Project and work - Components Project status details updation Monitoring of projects Data captured till date Internet address to access the package Department MIS – PROMISE is one component

Highlights Capturing of information on specific identified Projects from the Initiation stage till closure of project Updating of project status details at different time periods Tracking and Monitoring execution of Projects Pin pointing delays and over runs in projects Facility for graphical analysis of project status dynamically MIS reports and DSS reports Major Features History of status updations maintained for every project for tracking Minimum controls at some stages to ensure consistency and integrity of information Previous Status details can only be revised, cannot be changed or undone Data entry on projects, current status for each Department entered in database by the department PROMISE ver 1.2 (PROjects Monitoring and Information System for Enterprise) Slide 3 of % web based software

Project and Work Implementing Department, Contacts, Start date and Target end date, Estimated cost Breaking up of Projects into components referred as ‘Works’ in the software PROMISE ver 1.2 (PROjects Monitoring and Information System for Enterprise) Each Project can be broke down into components under one of the following categories : (1) With works that are undertaken parallely (for example Rutland water project to supply water from Rutland to Port Blair) or (2) With similar work done at different locations (for example construction of Godowns of Civil supplies department at various locations) Presently, the software is NOT meant for ‘assembly line’ type of works where output of one work is input of the next work Slide 4 of 8 Details of locations, District, tehsil for the project, Environmental clearance, Project sanction details Similar details captured for works Every project is assigned an Unique ID by the software

Project Status Details updation Status of each project and work can be updated at different time periods Details of Physical progress (% of work completed) & Financial progress (expenditure incurred) PROMISE ver 1.2 (PROjects Monitoring and Information System for Enterprise) History of status updations maintained for each project and work Report of all live projects (department wise), with work details and current status Pin point projects and works which have exceeded targets of time and cost Identify and track projects and works, that are likely to be delayed or to have cost over runs (DSS) Department wise summary of projects Graphical analysis of projects Generate ‘Project Health Card’ which profiles the project and underlying works in complete detail Slide 5 of 8 Monitoring of Projects Software Modules To be developed Parent and implementing departments Project proposal stage, “Assembly line” projects Queries and MIS reports on parameters based on target costs, project specific delays and Tolerance level Contractor database and performance of contractors vis a vis time and cost targets Quality testing details, defects and rectification details

PROMISE ver 1.2 (PROjects Monitoring and Information System for Enterprise) Data of around 65 projects across 16 departments entered in software Status updations of projects and works entered for 2 cut off dates (ending Feb 2009 and June 2009) Individual user accounts have been created for each department for updating data New projects and works, as and when taken up, can be entered in the database by the department Slide 6 of 8 Statistics of Data Entered (as on date) Technology & Tools Used 100 % web based software – Intranet to Internet ASP.Net, SQL Server 2000 Graphs published dynamically in internet from database Online ‘Help’ manual available as part of software – downloadable as PDF document Reports of software can be dynamically downloaded as PDF document from internet Presently an ‘Intranet’ application, specific modules can be published dynamically in internet The PROMISE software can be accessed in the Internet in Address : Click on “Project Monitoring System’ under E-Governance Columnhttp:// (After launch date is confirmed)

PROMISE ver 1.2 (PROjects Monitoring and Information System for Enterprise) Process Changes and Refinement Status date has to be fixed dynamically for each project, depending on key parameters Projects need to categorized and grouped, Tolerance level needs to be defined PROMISE can be customized for Minor projects also, reviews can take place at HOD level PROMISE needs to be implemented in Totality for APWD, ALHW Location specific analysis and integration of projects can be undertaken Map based analysis and information retrieval can be useful Quality and timely data is crucial, mandatory updation in the website Need to integrate with expenditure details (at Major Head level) Slide 7 of 8

PROMISE is part of Department Information Management System Other components for which software has been already developed by NIC, Port Blair include : 1. Tenders floated by departments Online, published in internet 2. Vacancies notified by departmentsOnline, published in internet 3. Circulars issued by Secretariat Circulars of Personnel department, Secretariat published in internet, from NIC 4. Court cases pending with each department In website 5. Recruitment rules available for posts In website 6. Budget estimate and expenditure In website 7. MPR (major activities) of each department In website 8. Cases pending with GOI for creation of posts, revision of pay scales, regularization of posts etc.,In website 9. Cases pending with UPSC for recruitmentIn website 10. Staff sanctioned, In position (post wise) in each department with resultant vacancies In website 11. Pending disciplinary cases, pension casesIn website 12. Action taken on filling up of vacant postsIn website Slide 8 of 8 Department Information Management System for A & N Administration Software Demonstration follows…THANKS !!!