AAC Meeting on the New Structure

Today’s Team Alison Heafitz, Grand Vice President Fraternity Growth Emory Eison, Grand Vice President Collegians Marnie Lee, Director Operations Samantha Eldridge, Chapter Service Manager Julie Wisbrock, Senior Director of Membership

Overview of Agenda Benefits of the new structure Additional information/clarification Implementation Question and answer

Benefits Titles and duties reflect the current strategic needs. New officer titles are more relevant. Collegiate structure creates a greater depth of leadership and allows Executive Council to function as a strategic team. Alumnae structure emphasizes desire for broader alumnae engagement, including outside clubs. Collaboration between alumnae and collegiate segments supports a lifelong member experience.

Additional Information How AAC supports officers Minimum required officers Additional optional advisors Retaining advisors Training (webinars, online learning center and in-person) Resources (maps, transition guides, resource library updates), website and contacts for questions

How AAC Support Officers AAC Chair and Chapter President, Panhellenic Delegate AAC Members and VPs AAC and Directors AAC and Committees

Minimum Required Officers when Seeking Dispensation Chapter President (slated/elected) Six Vice Presidents (slated/elected) Panhellenic Delegate (appointed) Director Leadership, Director Member Conduct, Director New Member Experience, Director Service and Philanthropy, Director Housing (if chapter facility) (slated/elected)

Additional Advisors Director Member Conduct (includes support of Member Conduct Committee) Director New Member Experience Director Housing Director Leadership (includes support of Leadership and Nominating Committee

Retaining Advisors Calling all Pi Phis! 1/3 of advisors are currently in duplicate positions Currently only, 23 of 136 AACs are full and have unique individuals in roles. Between 950 and 1,500 advisors needed

Training Monthly calls/webinars Online Learning Center In-person trainings New and updated documents Website: pibetaphi.org/officerstructure AAC Commitment Form January 2020: College Weekend AAC Track

Resources Maps Transition guides Resource library updates Website Contact for questions Regional Team Operations Specialist

Implementation: July 1 – August 1 AAC gather and share Convention information. AAC members review job descriptions for AAC roles and Chapter Leadership Team and key Directors noting knowledge and interests. AAC Chair partners with Regional Team to understand chapter’s needs, current skills and strengths of AAC and any necessary additional advisors. AAC Chair works with Executive Council to begin discussion of the new structure and chapter’s needs. AAC and Regional Team set date for a fall call.

Implementation: August 1 – September 1 In collaboration with the regional team, each AAC determines assignments for the coming year and secures advisor commitments for 2020. AAC Chair works with the chapter to request dispensation for any changes to the officer structure model (due September 15). If an advisor has interest in serving in a different capacity, AAC Chair can share her name with the regional team. Pi Phi’s LNC is also always looking for volunteers who are interested in serving above the local level, contact lnc@pibetaphi.org.

Implementation: September 1 – October 1 AAC Chair identifies AAC vacancies and works on recruitment and consults regional team for assistance. AAC collaborates with the chapter to host a celebration or recognition for those AAC members not continuing in the next year. Attend in-person trainings if possible

Implementation: October 1 – November 1 AAC Chair enters the committee into eReports and AAC members are installed during a chapter meeting. If the chapter needs additional AAC members, the AAC Chair communicates those to the regional team and recruits or appoints as needed. AAC provides support and direction for elections and leadership retreat. AAC Chair registers for College Weekend. Complete fall call with the regional team (if not already completed) Attend in-person trainings if possible

Implementation: November 1 – December 1 AAC members review Online Learning assignments Overall fraternity and advising courses Chapter Leadership Team position specific courses Sign the AAC Commitment Statement

Question & Answer