Using Google Cloud Search

Search All G-Suite Services You can type words or phrases into Cloud Search to find contact information and content from your G-Suite Services Gmail Google Calendar Google Drive Google Groups Google Sites Mobile apps available for Apple and Android devices

Performing a Search Your search query can be: The name of a person The name of a document or a phrase in a document Regular expressions: docs about sales from Mary my schedule tomorrow mail from susan may last week files shared with me last week docs that need attention. Handout – Common Keywords

Find and Contact People When you search on a person’s name, their profile card appears. On mobile, tap the phone number to call. Start a conversation Send an email

Search Results Search Results Title The first blue line of any search result is the title. Click the title to open the content. Icon In the top of each search result, an icon indicates the type of content. Short description Below the title is a short description of the item. Search terms are in bold to help you decide which results are relevant. Privacy, date, and owner At the bottom of the result, you might see the following details: Privacy setting of the content (who can see the content). Date the content was created or modified (Drive), received (Gmail), or posted (Groups). Name of the owner or sender. Search Results

Use Search Filters In the search box, enter your search query. At the top of the Search Results page, select a content source to filter by, such as Mail or Drive. Click Search Tools. From the search tools lists, choose one or more filters. You can filter by time, ownership, or file type. To remove filters, select Clear. To return to all results, select All. Refine your search queries by using filters. For example, you can filter your search to show content created in Docs or within a certain time period.

Use Search Operators In the search box, enter your search terms and leave a space at the end. Add the operator and its value to the end of your search text and press Enter. Handout – Search Operators

Assist Cards Use assist cards to find out where you left off in your file or access your upcoming meetings. Assist cards, such as Pick up where you left off, and Meeting cards appear on your Cloud Search homepage to help you organize your day.

Pick up where you left off card If you’ve done work recently in Drive or if someone commented on one of your files, a Pick up where you left off card appears on your Cloud Search homepage. The cards automatically update throughout the day as you work on different files. If there are more than 3 items, click Show More. Click a card to open the file in Drive.

Meeting Cards If you have upcoming meeting scheduled in Google Calendar, meeting cards appear on your homepage. You can see a schedule of all the meetings you’re planning to attend, any attached files, open appointment slots, etc.

Choose an Action from a Meeting Card

Today’s Schedule Open a meeting card and then click Show More or tap Today’s meetings. You'll see a timeline of all the meetings scheduled for today. You'll also see any open time of an hour or more. To see details about a meeting, select the meeting.

Web and App Activity Keep your Cloud Search account activity turned on if you want to receive customized suggestions from Google. Select Settings (gear) in upper right. Click Account Activity. Click Pause or Turn on to change the setting.