Maintenance Opportunities PSFA Presents Energy Management And Maintenance Opportunities By Calvin Steckler and Les Martinez

Your Guide to What, Why and How Become Energy Wise Your Guide to What, Why and How

Discussion Points What is an energy management program Why implement an energy management program Phases for an energy management program Energy audit value Utility data (what’s it good for?) Analysis Utility data comparison M&O expenditures vs Utility expenditures

MAKES CENTS TO BECOME ENEGY WISE Did You Know Statewide, $60 million spent annually on utilities at public schools! Electricity cost is approximately 50% of the total utility expenditures statewide Clovis School District saved $500,000 over a 2 year period through energy management. Annual energy bill to run America’s primary and secondary schools is $6 billion — more than is spent on textbooks and computers combined. MAKES CENTS TO BECOME ENEGY WISE

What is Energy Management A business management process to obtain an understanding of how energy is being consumed Types of energy systems installed Consistency for policies, procedures and education to reduce energy usage To create a target to improve the overall energy efficiency of existing facilities and their systems.

Why Implement Energy (Utilities) is the second largest element of most school budgets and is easily manageable. School decision makers have little influence on energy rates Improving Energy Efficiency of a building is an effective way to increased available resources. (budget)

Phases of Energy Management Program Energy Team & Energy Policy Energy Audits Quarterly Reporting & Incentives Follow-up, Monitoring Energy Targets Energy Saving Measures Energy Program Training and Information

Energy Audit’s Utility Audit Preliminary Energy Feasibility Study Energy history by meter/some comparables Preliminary Energy Feasibility Study History by meter and benchmarking Budget data for costing measures Energy Load Analysis Detailed system analysis: usually HVAC & Envelope Investment Grade Audit Long term and/or life cycle cost analysis

Utility Data The best way to assess is to track the energy profile over time (UD) Establish baseline data, compare the performance results against others and similar buildings. Analyze the Energy Usage & Cost - energy accounting, use ratios such as kwh/sq ft, cost/sq ft. (UD)

M&O expenditures vs Utility expenditures (FY 04/05)

Utilities and Sustainability Key Performance Drivers (enhancing the learning environment) Behavior Modification (occupant habits) Building Systems & Intelligent Design Maintenance/Preventative Maintenance

Leveraging your Maintenance Data for Effective $ Cost $ Management

Detect trends prior to failure Keep in good working condition The Maintenance Cycle Extend to maximum life expectancy (inspect, adjust, replace on schedule) Eliminate recurring problems Detect trends prior to failure Fix when broken (high priority) Keep in good working condition Do not maintain Proactive Fix when broken Predictive Preventive General Corrective Emergency Deferred ●-------------- Run to Fail------------● ●---------------------- Unplanned-------------------------●●------------------------Planned----------------●

Maintenance Operations Maintenance Direct-Data Collection Implementation Process/District Commitment Quality of Data Use of Maintenance Data to Optimize Operations Other opportunities… Preventative Maintenance Direct (PMD)

Maintenance Direct Information collected is specific to your district’s operations. System fully scaleable District owns the process and should continuously optimize for best fit!

Maintenance Direct Captures Maintenance Expenditures District Labor Hours $$$ Materials $$$ Contract $$$

Typical District Work Order Process

District Commitment Leadership Buy-In and Support Process “Champions” Identified Users and Customers fully trained Unlimited Training SchoolDude @ (1-877-883-8337) E-Mail support@schooldude.com PSFA assistance and support always available

Data Quality Requirements Critical Fields in a Work Order Work Description Location of Work Craft or Type of Work Purpose or Reason for Work Labor Hours Materials and or Contract costs Responsible Party Action Taken to resolve issue

Data Collection and Analysis Once data is collected, what next??? Purpose Codes Work Description Labor Hours Craft Codes Material Costs Contract Costs Location / Building Area Info Data Specific Points

Data Collection and Analysis ““Measuring What Matters” “If You Can Measure It, You Can Manage It” http://www.nfib.com/object/IO_23800.html

Resource Challenges Identified

Identification of Areas of Focus

Meaningful Maintenance Measures Maintenance Cost per square foot Maintenance Cost per student Maintenance Backlog (<60 days) PM Completion Rate PM Ratio Utility Cost & Consumption per square foot Utility Cost & Consumption per student http://www.nmpsfa.org/

District Self Assessment Tools Tools for checking progress using software Instructions for capturing: “Meaningful Maintenance Measurements” Districts should Monitor their own progress

Opportunity Knocks Preventative Maintenance Direct (PMD) Automatically Generates PM Work Orders Requires Initial Setup Start Slow with Life Safety & Health Systems Great Tool for Risk Management and Protection of your Districts Assets

New Mexico Leaders in Preventative Maintenance

Proven Results@ South Lyon Community Schools Michigan Timeline

Questions and Open Discussion

PSFA Maintenance Staff Contact Information PSFA Maintenance Staff Bob Bittner: bbittner@nmpsfa.org George Gabaldon: ggabaldon@nmpsfa.org Les Martinez: lmartinez@nmpsfa.org Calvin Steckler: csteckler@nmpsfa.org Ph. 505.843.6272 Web Site: www.nmpsfa.org