Business Letters: What’s Included Computer Technology

Part #1 Letter Head Increase top margin to 1.5 inches Components Name Address Phone Number Email Fax if it applies Mirrored image

Part #2: Date Line Spell out entire month YES: December 10, 2012 NO: 12-10-12

Part 3: Inside Address Includes: Name Position Company Address (Street Number and Name, city, state, and zip code)

Part #4: Salutation Serves as a greeting to the recipient of the letter Should include: Title of the recipient (Ms., Dr.) Individuals last name Colon

Part #5: Body States the purpose of your business letter Should be direct and concise Divide the body into paragraphs

Part #6 Complimentary Close Formal expression Ie. Sincerely, With regards, Best wishes First word should be capitalized

Part #7: Signature Sign your business letter in blue or black ink

Part #8: Typed Name Type your name below your signature You may include a title for yourself if you'd like

Block Business Letter A business letter where everything starts on the left side of the page There is no indentation or tabs required Open vs. Closed Punctuation Open: No punctuation following the complimentary close or the salutation Closed: A colon follows the salutation and a comma follows the complimentary close

Spacing Letter Head Body Date Complimentary Close Inside Address 2 enters Date 4 enters Inside Address Salutation Body 2 enters Complimentary Close 4 enters Typed signature Sig.between typed signature and complimentary close

Spacing