1. Writing Business Letters

2. Business Letters formal way to communicate with a business or company
neatness counts
no errors in spelling or grammar

3. Business Letters specific format formal English left justified
no slang or casual chat
left justified

4. Block Style Format Return address: address of letter writer
first and last name, address, city, state and zip code.
current date
Ankeney Middle School
4085 Shakertown Road
Beavercreek, Ohio 45430
Current Date

5. Block Style Format Who you are writing to
The Inside address:
Who you are writing to
First and last name, title, company, address, city, state and zip code
Mr. Joe Smith
Manager of the Cheesecake Factory
56 Greene Boulevard
Beavercreek, Ohio 45430

6. Block Style Format The Salutation – or – The Greeting
If you don’t know who you are writing to
Dear Sir or Madam
If you know who you are writing to:
Dear Dr., Mr., Mrs., Miss or Ms

7. Block Style Format The Salutation – or – The Greeting
Use Ms. unless you know Mrs. or Miss
Dear Ms. Smith:
If close business contact/friend, use name
Dear Frank:

8. Block Style Format Body of Letter: clear and concise
more than one paragraph
the purpose of the letter
reason for writing

9. Block Style Format Body of Letter Enclosing documents
Enclosed you will find…
Please find enclosed…
I am enclosing…

10. Block Style Format Body of Letter Closing remarks Future contact
Thank you for your help…
If you have any questions…
Future contact
I look forward to…

11. Block Style Format Complimentary Closing Sincerely,
first word capitalized
comma at end
Sincerely,
Best regards,
Yours truly,

12. Block Style Format Signature Best regards, Typed name of writer
Space for your signature
Best regards,
Susie Smith