SPECIAL EDUCATION DECEMBER COUNT 2016-2017

AGENDA OFFICE HOURS Reports STAFF STUDENT What’s Next? Slide:

REPORTS 3

Why do we have reports? Reports are tools to help AUs validate data 5/13/2019 Why do we have reports? Reports are tools to help AUs validate data The CDE assumes that Admin Units have used the reports to validate data, and in fact, the data submitted are valid Reports help determine your AU’s compliance with Indicators 5, 6, 9 and 10 (required by OSEP), fiscal allocations, and other compliance related material 4

When do reports become available? 5/13/2019 When do reports become available? Special Education December Count Reports become available once interchange data have been successfully uploaded and a snapshot has been created. Only pipeline users with the DEC role can see the Special Education December Count Reports. You can still see the reports when you have errors at the interchange, but data related to those errors won’t be included in the report. You can still see the report when you have errors at the Snapshot, but the reports won’t be complete. 5

How do I view the reports? 5/13/2019 How do I view the reports? From the Data Pipeline website, click on +Cognos Report In COGNOS choose Special Education December 6

EXCLUDED IEP STAFF Records that have INTERCHANGE errors show up in these reports. 7

PIPELINE REPORTS RECORDS NOT IN DEC Records that don’t meet the Special Education December Count Criteria or have an Interchange error show up in this report. The message is not always clear why the record didn’t meet the criteria. 8

STAFF SIGNATURE REPORTS 5/13/2019 STAFF SIGNATURE REPORTS 1.1 Summary of Special Education Staff by Admin Unit, District & Job Class 1.2 Summary of Job Class by District and Admin Unit – Purchased Staff 1.3 Special Education Core Content Teachers 1.4 Special Education Directors & Child Find Coordinators 9

STAFF STAFF APPROVAL MATRIX 5/13/2019 STAFF STAFF APPROVAL MATRIX Caseload Student Detail Caseload Summary Certified Staff Report Grant Project Fund Source Summary SAM Non-Qualified Personnel Status Staff with FTE below 0.01 or higher than 1.7 Statewide Non-Licensed Staff Report Summary by Grant Project Code 10

STAFF DETAIL REPORTS Mode Contract Days and Hours Per Day by Job Class 5/13/2019 STAFF DETAIL REPORTS Mode Contract Days and Hours Per Day by Job Class Overall Performance Ratings BOCES Staff Reported List by Job Classification Code Teacher Probationary Status Teachers with License Information 11

STAFF DATA VALIDITY CERTIFICATION This report will have a list of the signature reports Special Education Directors will be required to review and sign. A line indicating the Special Education Director review all Warnings. 12

STUDENT SIGNATURE REPORTS 2.1.1 # of students eligible for Funding by Age, Disability and Setting 2.1.2 # of students reported by Age, Disability and Admin Unit/Agency/Facility of Attendance 2.1.3 # of students Parentally Placed in a Private School by Admin Unit 2.1.4 # of students Parentally Placed in a Private School by Disability and Type of service 2.1.5 # of students by Funding Status by Admin Unit and Disability 13

STUDENT SIGNIFICANT YEAR TO YEAR 2.2.1 Age Group and Disability Ages 3-5 2.2.2 Age Group and Disability Ages 6-21 2.2.3 Age Group and Race/Ethnicity Ages 3-5 2.2.4 Age Group and Race/Ethnicity Ages 6-21 2.2.5 Age Group and Educational Environment Ages 3-5 2.2.6 Age Group and Educational Environment Ages 6-21 14

STUDENT INDICATOR REPORTS 3.5 Indicator 5 # of students Age 6-21 by Educational Settings 3.6 Indicator 6 # of students Age 3-5 by Educational Settings 3.9 Indicator 9: Disproportionate Representation of Racial and Ethnic Groups in special Education Ages 6-21 3.10 Indicator 10: Disproportionate Representation of Racial and Ethnic Groups in Specific Disability Categories Ages 6-21 15

STUDENT DATA VALIDITY CERTIFICATION This report will list all the signature reports that are required to be reviewed and signed by the Special Education Director. The report will also have a line stating Warnings have been reviewed by the Special Education Director 16

DEADLINES WHAT’s DUE & WHEN January 26, 2017 Staff Data Validity Certification Report Student Data Validity Certification Report February 16, 2017 Upload Required Reports to the Data Management System Reports are to be uploaded to the Data Management System under the Profile Tab (Same location as the Discipline and EOY Reports) . 17

So, here is our recommendation Become error-free at the interchange level Upload interchange files Take a snapshot Re-take snapshot Become error-free at the snapshot level Examine the reports 18

UPCOMING DEADLINE THURSDAY, JANUARY 19TH, 2017 Date by which you must have generated your Complete Special Education December Count Snapshot dataset by passing all Interchange and Snapshot validations in preparation for report review. 19

Special Education Snapshot REPORT REVIEW JANUARY 20, 2017 – JANUARY 26, 2017 This is your opportunity to sit with your Special Education Directors to review reports in detail and make any data corrections you deem necessary to make sure you are reporting valid and reliable data. Administrative Units – please contact your District HR staff ahead of time to ensure that they set aside this window to make changes. Be sure to schedule this time well ahead of January 26th Deadline 20

JANUARY 26TH, 2017 *****STATEWIDE DEADLINE***** Date by which the Admin Unit must have created a Complete Special Education December Count Snapshot in Pipeline verifying that the STAFF and STUDENT data submitted are valid and reliable. A Signed Staff and Student Validity Certification Report will be uploaded to the Data Management System DO NOT HIT SUBMIT that happens on February 16th  21

ADDITIONAL RESOURCES http://www.cde.state.co.us/datapipeline/snap_sped-december 2015-16 Report Webinar Available Staff Approval Matrix Training Office Hours Updated CASELOAD Match Webinar 22

Special Education December Count Contact Information Kristi Gleason – Special Education December Count Collection Lead Data Services Office Email: gleason_k@cde.state.co.us Phone: 303-866-4620 Lindsey Heitman Data Services Email: heitman_l@cde.state.co.us Phone: 303-866-5759 Orla Bolger Exceptional Student Services Unit Email: bolger_o@cde.state.co.us Phone: 303-866-6896 23