Cancel a room booking No No No Next page Yes Yes Yes No Yes Next page In your Outlook calendar, is there a meeting with the room in the To: field? No In Planon (planon.imperial.ac.uk), check MyBookings. Is the booking there? No Was the booking created before the new system was implemented? No Next page Yes Yes Yes Is it in Sherfield Level 5? Email Estates Room Bookings to cancel the booking Is there an Organiser displayed? No Click on the booking to open it. Click Cancel this meeting. Click Continue. Is it in a Mechanical Engineering room? Email room bookings in Mechanical Engineering to cancel the booking Yes Contact the Organiser to cancel the booking Is it in Faculty Building, 3.10, 3.11, 3.19 or 4.20? Email Faculty Rec to cancel the booking You are the organiser: Cancel Meeting and Send Cancellation Or Remove the room from the To: field and Send Update Is it in Faculty Building, 3.16a? Email HR Moderation Requests to cancel the booking Is it in Sherfield, 3.13b? Email Finance Training Room to cancel the booking Next page

Cancel a room booking (continued) From previous page Do you know who booked the room for you? No Find out who booked the room in Planon (planon.imperial.ac.uk): Select Book a room. Enter any Title and click Continue. Select the date and time of the booking. Click Search. Tick show unavailable rooms (below the search results). The room with the booking will now appear in the list. Hover over the booking to see the Requestor. Click Cancel Email the Requestor to cancel the booking Yes Email them to cancel the booking.