1. How to Use the Integrated Management System

2. Integrated Management System Training
Introduction
This training module will provide guidelines to ensure the correct and efficient way to use the Integrated Management System.
Integrated Management System incorporates health, safety, environmental and quality.
Sun Engineering Integrated Management Policy indicates that we shall periodically review our policies and procedures to ensure they remain relevant and appropriate to the organization. Each employee must be proverbial with the requirements of the Integrated Management System – Procedure & Specification relevant to your work.
The Integrated Management System is in accordance with AS4801, ISO14001 & ISO9001 system requirement.

3. How to Logon to the IMS
Web Browser
1. In your Web Browser type in
Company Login
2. Click on the Company Login
3. You will be taken to the Login Page were you will need to enter YOUR Windows Login Name and Password then press Login
Login Name
Password
Login Button

4. Company Login Home Page
Once you have logged in this is the page you will be taken to.
On this page you have links to:
Integrated Management System
eRequisitions
Greentree Requisitions
Webmail
Access to Outlook Web Access
IMS
Greentree Requisitions
Webmail

5. Sun Engineering IMS Home page of the IMS
Navigation Bar
This button will take you to your IMS Training
Home page of the IMS
This page can be navigated by the Navigation bar or the Name Tabs under the headings.
How to Use my IMS, Sun Engineering Policies and the All button are only located in the one area.
The search engine can also be used to access or locate particular documents.
A blurb will appear when you hover over the links.
All Sun Eng Policies
Sun Eng Organisational Chart
Heading
Name Tab
Search Engine

6. Finding Documents on the IMS
In this section we will be looking at how to find two documents within the IMS.
Activity 1
To find the document that tells us how to Raise a Purchase Request.

7. Locating Purchase Requisition Process
Click on the Purchasing button
Either by the Navigation Bar or
By the Name Tab under the Heading
Purchasing Button through the Navigation Bar
Purchasing by the Name Tab

8. Each page is broken up into Headings that is relevant to that area.
Purchasing Page
Each page is broken up into Headings that is relevant to that area.
Our activity was to find the document that informs us how to raise a Purchase Request
Locate the Heading Requisition Process
To the right is the documents related to that Heading
Click on the related document
Related Document
Heading

9. Document Page Document Page Consists of; Title of Document
The purpose of the Document
Links to the relevant Document (Procedure)
Links to any related Forms the Document may have
Links to the related Process Map (Not all Process Maps have been developed)
Title
Purpose
Document (Procedure)
Related Forms
Process Maps

10. Finding Documents on the IMS
Activity 2
You feel that you have been working so hard and you need some time off and for you to get your time off you have to fill out an Application for Leave Form, but to be able to do this you need to find the form.

11. Locating Application for Leave Form Application for Leave Form is located under Human Resources (any documents relating to yourself or your position can be located under Human Resources HR.
Click on the Human Resources button
Either by the Navigation Bar or
By the Name Tab under the Heading
Human Resources Button through the Navigation Bar
Human Resources by the Name Tab

12. Each page is broken up into Headings that is relevant to that area.
Human Resources Page
Each page is broken up into Headings that is relevant to that area.
Locate the Form Application for Leave
Under HR this form can be located either by;
HR Forms
All Human Resources Forms, or
Administration
Form - Application for Leave, this will take you directly to the form

13. Document Page All Human Resources Forms
Click on Application for Leave
Take you directly to the Application for Leave Form.
Takes you directly to Application for Leave Form

14. Continual Improvement
Question:
I can’t find what I am looking for and have looked throughout the whole IMS, what can I do?
Answer:
Contact Natasha or Louie and they will try and help you find the information you are after.
I need to implement or amend a new Procedure/Form/Process Map.
Under the Management of IMS there is a form called Integration & Amendment of Procedure / Form / Process Map – Fill it in and forward the form with your document to the QA Department.

15. T = Together
E = Everyone
A = Achieves
M = More