Officer Positions & Elections

Requirements to be a SWE officer: Cumulative GPA: 3.0 May have exceptions (i.e. freshman that have not had many credit hours) Be a full-time student (12 hours for undergraduate) Exceptions for the last semester of degree completion, only hours need to graduate are necessary Preferably no absence throughout the year due to co-ops or study abroad Attend Officer Meetings President and Executive VP are preferably past officers.

Officer Election Process Fill out the officer application 50/50 weight between general election and leadership team decision (Protects against popularity votes on both the chapter end and leadership team end) General election within the chapter Current leadership team will vote during an officer meeting Will take into account point system and past involvement with SWE, answers to application, resume

Flow Chart

Executive Vice President General supervision over the section Preside over officer meetings Represent the chapter at region and national levels Assume responsibility for the chapter and its activities Re-registering the RSO Organize officer elections Be available to officers and other section members in need of assistance. Liaison between section and speakers/professionals Directly manage the deliverables and responsibilities of the Executive Vice President, Vice President of Development, Vice President of Communications, and Vice President of Conference Relations.   Perform the duties of the President in the President’s absence Assist President in decision making and monitoring section activities Coordinate and oversee all events of UARK SWE Ensure proper refreshments, equipment, and supplies are available at all events Communicate the necessary room reservations with the engineering department Maintaining the SWE Event Calendar Directly manage the deliverables and responsibilities of the Membership Manager, Outreach Coordinators, and University Relations Coordinator

VP of Development/Treasurer VP of Communications Perform the duties of the President in the President and Executive Vice President’s absence Handle section expenditures prepare a budget to be discussed with advisor and executive board maintain a record section expenditure Oversee financial planning of the Executive Board Have a hand in planning all events Asking for donations from local companies and applying for donations for food/drinks/prizes Properly fill out and submit ASG funding applications Directly manage the deliverables and responsibilities of the Product Development Manager. Coordinate all publicity-related efforts. Ensure timeliness and accuracy of all social media. Create media or graphics to be shared through physical advertisements and online outlets. Ensure the Executive Vice President approves of all event related publicity. Directly manage the deliverables and responsibilities of the Secretary.

VP of Conference Relations Outreach Coordinators Coordinate and oversee all conference events including both National Conference and WeLocal Conferences. Communicate any conference related information  Register SWE attendees Book hotel Assist in travel arrangements Produce a budget for the section’s expense of those going to conference which will include: Conference registrations, Hotel rooms Communicate with faculty advisor for additional funding File and Fill out ASG conference registration funding paperwork with VP of Development Plan and host outreach events that aim towards different levels of education (i.e.: elementary, junior high, and high school). Develop community service projects by working with local non-profits or other organizations Keep a record of volunteers Update GivePulse with SWE outreach or community service events as a resource to keep track of volunteer hours. Coordinate with the VP of Communications to advertise events. Coordinate with the VP of Development by providing a budget for each event/series of events for supplies when needed.  

Secretary Membership Manager Responsible for maintaining, monitoring, and updating the section website Responsible for SWE email account Send out emails to membership list and email list. Forward received emails to the appropriate officer(s), or answer questions if possible. Maintaining and organizing the SWE Officer Google Drive. Coordinate with membership manager to update email or contact list. Take photos/videos of all section activities to be uploaded in the SWE Officer Google Drive and on section website Record attendance and proceedings of general officer meetings. Maintain a record of all active members of the section, both national members and regular attendees of section events Track attendance by providing sign-in links/sheets at events Be available to officers and section members in need of assistance with regards to gaining national membership Continuously recruit new members of all years and all disciplines by coordinating tabling at events such as Razorbash, Spring Involvement Fair, FEP Carnival. Coordinate social events for the UARK SWE Section Maintain, coordinate, and communicate the point system for the section Keep a record of members, faculty, and guests present at all section events and activities.

Product Development Manager University Relations Coordinator Maintain an inventory of all products and maintain organization of SWE closet. Oversee the purchase and sale of t-shirts, graduation cords, etc. Design t-shirts and other products in accordance to SWE logo guidelines. Report all projected purchases to the Vice President of Development before any purchasing is done. Represent SWE on the Engineering Student Council board record what is discussed, and report what was discussed to all of the officers. Liaison with other student organizations, alumni, faculty, and staff Keep record of current and future contacts from each RSO and department Assist President Executive Vice President in event planning, contacting guest speakers, or coordinating any events with other RSOs.