POWERPOINT (PPT) KEY Elements: Know these features Microsoft Office Specialist Final Notes

PPT VIEWS NEW: Reading view: Like the slideshow but not full screen and can advance manually Slide Sorter view: column of thumbnail views across the screen- use this view for ease in reordering or deleting slides when there are many Notes Page view: page of presenter notes which correspond to the slides – NOT visible to audience during a slide show presentation. Normal view: Displays the Slide or Outline on the left, a large view of the Current Slide and Thumbnail Views in one window. Slide Show view: An electronic presentation which displays slides one at a time, using effects added during the creation process.

Key PPT Elements Slide Layout: The slide layout is a predefined slide format that determines the position of the objects on a slide. You can access different slide layouts (title page, title + content, comparison, etc.) Placeholder: A placeholder refers to the spot determining the position of each object in the slide layout. (predefined in layouts) Design Template (THEMES): A Design Template (Theme) is a design specification that controls every element in a presentation, which specifies the color scheme for the slides and the arrangement of the different elements (placeholders) on each slide.

PPT Effects Animation Effects: Animation Effects, found in the Custom Animation-varies the way in which individual objects on a slide appear during the presentation. EX: bullets, letters or words appear one at a time, in reverse order, or dim them after they appear. Transition Effects: Transitions refer to the way in which one slide moves off the screen and the next slide appears. EX: they may move on the screen from left to right, fade, dissolve etc.

Planning a Presentation… 1. Determine the purpose: Do not cover too many topics Cover main point with a clear message 2. Show one (1) idea per slide: Too many ideas can confuse audience and cause you to stray from your purpose 3. Maintain a consistent design: Same design and color scheme throughout Creates continuity and cohesiveness 4. Keep slides simple and easy to read: Keep words to a minimum, use bullets to summarize 5. Determine printing needs: Handouts of slides? Outline? Note taking slides?

Microsoft Office Excel Review for Final Spreadsheet Concepts Microsoft Office Excel Review for Final

Vocabulary Spreadsheet – A spreadsheet is a type of software for organizing, analyzing, and presenting data in columns and rows. It can also refer to the type of document that you create with this software. It is most useful for dealing with numerical data, and is one of the most frequently used applications in business. Microsoft Excel – Excel is the spreadsheet program that is part of the Microsoft Office suite.

Workbook – Every Microsoft Excel file is called a workbook.   Worksheet – Within a workbook, there are one or more worksheets. The user usually only sees and works on one worksheet at a time. Cell – Each box within a spreadsheet is called a cell. A cell can be identified by its column letter and row number. Column – Identified by a letter, this is a group of cells that goes from top to bottom Row – Identified by a number, this is a group of cells that goes from left to right

Active Cell – The cell you currently have selected Range – A group of adjacent cells that can be selected or referenced within a function Formula – A formula performs a mathematical calculation using the data in one or more cells and displays the result in a different cell. Function – A function performs special operations within a cell, such as calculate the sum or average for a range of cells. Relative Addressing – A feature whereby copying and pasting a formula or function from one cell to another will change the formula and function to reflect data in the destination columns/rows.

Entering and Formatting Data Sounds easy enough, but there are some techniques and features you may need to utilize to get your data to “look right.” For example, you might want your data to be formatted as a number with a certain number of decimal places. You might want all decimals to be rounded to the nearest integer, or changed to a percent. Or, you might want to set up borders and shading around a cell or a range of cells. Excel gives you the ability to do all of these.

Within the Home ribbon, there is a group called Cells Within the Home ribbon, there is a group called Cells. Within that group, there is a button that says Format. This is where you can adjust how a cell displays data and looks visually. Some of the most commonly used formats can also be set by using buttons in the Number and Cell Styles groups on the Home ribbon.   Inserting and deleting rows is also done via buttons in the Cells group on the Home ribbon. Using relative addressing, formulas and functions will automatically adjust to account for the new row/column.

Formulas A formula calculates data for a cell using mathematical operations. It might add the data in two cells together. It might multiply the data in one cell by 4.   All formulas begin with an equal sign (=).   Use the cell names (column letter and row number) to reference cells within a formula.

Functions A function can be used for more complex calculations or to perform a specific logical or mathematical operation. It also starts with an equal sign. The variables for the function go inside parentheses. Most basic are mathematical functions such as SUM and AVERAGE. A range of cells can be selected with the mouse or typed in manually after the parentheses.