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Spreadsheets: Part I Creating a Worksheet in MS Excel 2010 1.

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Presentation on theme: "Spreadsheets: Part I Creating a Worksheet in MS Excel 2010 1."— Presentation transcript:

1 Spreadsheets: Part I Creating a Worksheet in MS Excel 2010 1

2 In this PowerPoint you will learn the essentials of creating a Microsoft Excel worksheet Excel provides a set of tools for simple or complex calculations such as: – Creating a budget – Estimating expenses – Creating an income and expense projection 2Practical Computer Literacy, 3rd edition Chapter 12

3 What’s in the Excel window? To start Excel: – Click Start – Point to All Programs – Click Microsoft Office – Click Microsoft Office Excel 2010 Ribbon is similar to Microsoft Word This chapter points out important features in Excel that differ from features in Word 3Practical Computer Literacy, 3rd edition Chapter 12

4 What’s in the Excel window? 4Practical Computer Literacy, 3rd edition Chapter 12

5 What’s in the Excel window? A worksheet is grid of columns and rows – Columns labeled with letters – Rows labeled with numbers Excel worksheets saved in workbook Workbook contains one or more worksheets represented by tab at bottom of Excel window When workbooks saved or opened, all work sheets saved or opened Click sheet tab to go to that sheet Right-click tab to rename, insert, or delete sheet 5Practical Computer Literacy, 3rd edition Chapter 12

6 What’s in the Excel window? A worksheet cell or cell is a rectangle formed by intersection of column and row Each cell has unique name consisting of column letter followed by row number For example, cell B3 is located in second column of third row The active cell, marked by black outline, is one you can currently edit or modify Click any cell to make it active, or use arrow keys A range is series of cells, e.g., D3:D6 is range of all cells from D3 through D6 – Click and drag to select range of cells 6Practical Computer Literacy, 3rd edition Chapter 12

7 How do I enter labels? 7Practical Computer Literacy, 3rd edition Chapter 12

8 How do I enter values? Use the Fill handle to automatically enter values with technique called drag-and-fill Point to the bottom-right corner of a cell. When the pointer changes to a black cross shape, drag the pointer across or down other cells Displays the Auto Fill Options button – Fill with series of numbers – Fill with value of initial cell with or without formatting – Fill with cell formatting without a value 8Practical Computer Literacy, 3rd edition Chapter 12

9 How do I enter formulas? 9Practical Computer Literacy, 3rd edition Chapter 12

10 How do I create complex formulas? 10Practical Computer Literacy, 3rd edition Chapter 12

11 How do I use functions? 11Practical Computer Literacy, 3rd edition Chapter 12

12 How do I use functions? 12Practical Computer Literacy, 3rd edition Chapter 12

13 How do I use the AutoSum button? 13Practical Computer Literacy, 3rd edition Chapter 12

14 Some useful functions Function’s nameThe purpose SUM(range)It gives the total of the range AVERAGE(range)It gives the average of the range STDEV(range)It gives the standard deviation of the range MIN(range)It gives the minimum value of the range MAX(range)It gives the maximum value of the range COUNTIF(range, criteria)It counts the number of cells within a range that meet a single criterion that you specify: 14Practical Computer Literacy, 3rd Edition Equal to“=…..” Not equal to“<>……” Less than“< …..” Less than or equal“<= ……..” Greater than“> …..” Greater than or equal“>= …….”

15 Some useful functions Function’s nameThe purpose Radians(cell)It gives the radian of the value of the cell. Sin(cell)It gives the sine of the given angle in the cell. The angle must be in radians. Cos(cell)It gives the cosine of the given angle in the cell. The angle must be in radians. Tan(cell)It gives the tangent of the given angle in the cell. The angle must be in radians. Randbetween(A, B)It returns the random number between A and B. 15Practical Computer Literacy, 3rd Edition

16 How do I add borders and background colors? 16Practical Computer Literacy, 3rd edition Chapter 13

17 How do I format worksheet data? 17Practical Computer Literacy, 3rd edition Chapter 13

18 How do I use the Format Cells dialog box? 18Practical Computer Literacy, 3rd edition Chapter 13

19 How do I adjust column and row size? A column too narrow will display as #####. The entire column width can be changed, but not just one cell To adjust the width, position the pointer between two column headings. When the shape changes to, press and hold the left mouse button while you drag to adjust the width of the column If a label is too long to fit into a cell, it will extend into the cell on the right if that cell is empty. If not, the label will be cut off 19Practical Computer Literacy, 3rd edition Chapter 13

20 How do I adjust column and row size? 20Practical Computer Literacy, 3rd edition Chapter 13

21 How do I center and align cell contents? 21Practical Computer Literacy, 3rd edition Chapter 13

22 What happens when I copy and move cells? Label data is copied or moved without changing. When you copy and paste cells containing a formula, the copied formula is altered to work in the new location. A cell reference that changes when a formula is copied or moved is called a relative reference. Unless you specify otherwise, Excel treats all cell references as relative. A formula containing a relative reference changes when it is copied or moved. 22Practical Computer Literacy, 3rd edition Chapter 13

23 What happens when I copy and move cells? Example : – Assume cell B11 contains the formula =SUM(B5:B10). If you copy and paste that formula to cell C11, the formula will be changed to =SUM(C5:C10) – This is because the references B5 and B10 are relative references. When the formula was in cell B11, Excel interpreted it as: =SUM the numbers in the six cells above When it was copied to cell C11, Excel adjusted the formula so it retained the same relative references, making it =SUM(C5:C10) 23Practical Computer Literacy, 3rd edition Chapter 13

24 What happens when I copy and move cells? 24Practical Computer Literacy, 3rd edition Chapter 13

25 When should I use absolute references? Sometimes, you do not want cell references to change when moved to a new location. An absolute reference will not change and always refer to the same cell. To create an absolute reference, insert a dollar sign ($) before the column reference and another dollar sign before the row reference. For example, – $C1 creates an absolute column and a relative row reference – C$1 creates a relative column and an absolute row reference The absolute identifier will not change, but the relative identifier will. 25Practical Computer Literacy, 3rd edition Chapter 13

26 When should I use absolute references? 26Practical Computer Literacy, 3rd edition Chapter 13

27 How do I delete and insert rows and columns? 27Practical Computer Literacy, 3rd edition Chapter 13

28 Can I use styles? 28Practical Computer Literacy, 3rd edition Chapter 13

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