Legal and Organisation requirements for data recording

Every Organisation will keep information about every employee like their personal details, employment history, details of term and conditions, absence details, details of training, details of any disciplinary action and more, in data recording to the data protection act there is no time limit on how long organisation can be kept for and but it does say that information should not be kept for longer than its purpose. There is many legal requirements they are for income tax and audit purposes or information on health and safety but the information should not be kept longer than it necessary.

Incident Reporting Processes

H&S procedures

West Cheshire College recognises and accepts its duty of care under the Health and Safety at Work Act 1974 to provide a safe and healthy working environment for all staff and students. Display Screens:- · That arrangement for eye test screening of VDU users will be made, as required by the Display Screen Equipment Regulations 1992, via the Occupational Health subject to a suitable and sufficient workstation assessment being undertaken and recorded. In the event of defects being identified, users will be referred to an Optometrist for a full eye test if requested. Students:- · All students must conform to the safety requirements of the College and co- operate fully with staff in the implementation of the College Health and Safety Policy. Students should wear the appropriate personal protective equipment and report any hazards to the lecturer in charge. All accidents, injuries, dangerous occurrences must be reported to the lecturer in charge or another member of staff. · Students should familiarise themselves with the fire and emergency evacuation procedures and carry out the instructions given by staff enforcing the procedures · Students should familiarise themselves with the specific arrangements identified and included within the Area Health and Safety Policy.

Manual Movement:- Common hazards are the manual movement of loads and frequent or awkward movements of the body, leading for example to back injuries and severe pains in the hand, wrist, arm or neck - repetitive strain injuries. Moving materials mechanically is also hazardous and people can be crushed or struck by material when it falls from a lifting or moving device, or is dislodged e.g. from a storage stack. All staff will therefore where reasonably practicable: · Avoid manual handling where a safer way is practical or there is risk of injury. · Design of tasks suit the work to the person, not the person to the work where possible. · Assess the risk of injury from any manual handling operation that can't be avoided. · That the risk of injury is reduced so far as is reasonably practicable. · Apply Health and Safety Policy statements that reflect the above guidance on Manual Handling for staff, students and visitors and include arrangements for safe working practice, PPE, instruction and training if necessary. Improper use of tools and equipment:- · All equipment, machinery, tools, plant, materials and substances are maintained in safe working condition for the use and handling by staff and others, where such items are under the control of the Area.