Philmont 2002 Council Contingent Capitol Area Council Philmont 2002 Council Contingent Contingent Advisor: Sid Covington 474-8696, 925-1231 sid_c@swbell.com Scout Advisor: James Johnson 926-6363 x33 jjohnson@bsa-austin.org

Agenda Tonight Duffle Bags/Logo Travel schedule Financial Crews Communications Itineraries Equipment Certifications Paperwork 2/19/2019 2002 Trek Meeting 3 -- 609-E

Duffle Bags/Logo Duffle Bag: Logo? Colors: 2001-Brown bag, gold logo 10½ x 21½ x 10½ w/handle wrap & shoulder strap Logo? Colors: 2001-Brown bag, gold logo Crews design/obtain own T-shirts 2/19/2019 2002 Trek Meeting 3 -- 609-E

Travel Schedule: Austin to Philmont (Day 0): Philmont: Departure Date: Saturday, June 8, 2002, 5:00 am Meet 5:00 am at Crossroads Shopping Center area Bus Departs at 6:00 am Lunch in Lubbock (Texas Tech — Wiggins Dining Hall) Dinner in Las Vegas, NM (Eastern New Mexico University) Arrive Philmont ~9:00 pm (MDT) Overnight in Tent City Philmont: Check-in: Sunday, June 9, 2002 (Day 1) Trail: Monday, June 10-Thursday, June 20 (Days 2-12) Check-out: Thursday, June 20, 2002 (Day 12) Philmont to Austin (Day 13): Return Date: Friday, June 21, 2002, ~11:00 pm Depart Philmont ~ 9:00 am (after breakfast) Lunch in Clovis, NM (CiCi’s Pizza) Dinner in Abilene, TX (McMurrey University) Arrive Crossroads Shopping Center ~11:00 pm 2/19/2019 2002 Trek Meeting 3 -- 609-E

Participant Expenses: Description Quantity Cost Per Person Cost Per Crew Bus Transportation $104 $1,250 Philmont Fee 415 4,980 Travel meals 2 Dinners 2 Lunches 11 12 126 145 Bus Snacks 9 54 Maps 1 set/participant 13 156 Contingent duffle bag 15 174 Additional night/bkfst 12 144 Administrative 25 300 Contingency Total: $640 $7,680 2/19/2019 2002 Trek Meeting 3 -- 609-E

ALL CREWS SHOULD HAVE PAID $6,700! Payment Schedule: May 1, 2001 $50.00 per participant August 1, 2001 $250.00 per participant December 1, 2001 $250.00 per participant March 2, 2002 $90.00 per participant (Balance due) ALL CREWS SHOULD HAVE PAID $6,700! 2/19/2019 2002 Trek Meeting 3 -- 609-E

Financial Policies/Information Each crew is financially responsible for 12 participants (12 x $640 = $7,680) Check your statement If you have to cancel participants, you will be responsible for all cancellation charges and your share of other Council expenses including transportation. 2/19/2019 2002 Trek Meeting 3 -- 609-E

Crew Status Crew Website Tonight’s Commitment Expedition Leader Youth Adults 609-E-01 Molly Alexander 1 609-E-02 Dan Price 8 4 609-E-03 Craig Shackleton 609-E-04 Jackson Harper 609-E-05 Mary Powell 609-E-06 Jim Fulford 609-E-07 Sam Brister 609-E-08 Alan Higgins 609-E-09 John Montgomery 609-E-10 Don Charbula 7 609-E-11 Kent Black 609-E-12 Pat Hastings 2/19/2019 2002 Trek Meeting 3 -- 609-E

Communications Postcards to Crew Advisor Email to everyone on list Web site: http://www.bsa-austin.org (follow links to Council Calendar/Events) http://www.troop399.org/council_contingent 2/19/2019 2002 Trek Meeting 3 -- 609-E

Let Sid know of errors, suggestions, etc. Web Site Structure Let Sid know of errors, suggestions, etc. council_contingent Trek Information Philmont Overview (descriptive) Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Personal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) Tips (descriptive) 2002 Contingent Advisor Checklist (things you need to have done, crew list document) Crew Information (crew members) Financial (costs, payment schedule) Schedule (trek schedules) Contacts (descriptive) Meeting Information (presentations, meeting agendas) 2003 Contingent . . . . 2/19/2019 2002 Trek Meeting 3 -- 609-E

Let Sid know your choices. Itinerary Selection Ask them! Be cognizant of the desires and capabilities of your Crew Weigh selection toward programs that the crew wants to participate in Distance/Difficulty Elevation-max, daily change Area: South Central North Valle Vidal EACH CREW SHOULD SEND ITS ITINERARY SELECTION CARD TO PHILMONT AS SOON AS POSSIBLE AFTER RECEIVING TREKS BOOK! Let Sid know your choices. 2/19/2019 2002 Trek Meeting 3 -- 609-E

Equipment Tents required Bring own backpacking stoves Philmont tents recommended Two person tents No bivy sacks Bring own backpacking stoves Cannot carry fuel on bus — white gas & Peak 1 Max cartridges are available at Philmont — including backcountry Can ship fuel to Philmont via UPS Use Philmont cooking pots/pans, shovel, bear bags & ropes, dining fly BRING ONLY WHAT IS ON THE LIST IN THE GUIDEBOOK TO ADVENTURE BOOKLET! 2/19/2019 2002 Trek Meeting 3 -- 609-E

Suggestions Make tent assignments Follow Youth Protection rules Don’t allow changing Advisor & Crew Leader make Duty Roster Adults participate in duties? Spreadsheet on website Copies (laminated) for everyone 2/19/2019 2002 Trek Meeting 3 -- 609-E

Certifications First Aid/CPR Youth Protection At least one adult must be certified. Must be current (generally 3 years for First Aid, 1 year for CPR) Must bring certification card (copy for Tour Director) Youth Protection All adults must be current (National Tour Permit) Should have taken within past 24 months Lost Pines Summer Camp — weekly, usually Wednesday after chapel (~8:00 pm) 2/19/2019 2002 Trek Meeting 3 -- 609-E

Paperwork Medical Forms Insurance Cards Must use Philmont 2002 medical form — do not separate sheets Requires physical examination Original for Philmont, copy for Contingent Advisor, copy for Crew Leader Insurance Cards Copy for Philmont (with medical form), copy for Contingent Advisor, copy for Crew Leader 2/19/2019 2002 Trek Meeting 3 -- 609-E

Paperwork (continued) CPR/First Aid Certification Cards Original, copy for Contingent Advisor, copy for Crew Leader Crew Roster (3-part form with TREKS book) Originals for Philmont, copy for Contingent Advisor, copy for Crew Leader Crew Lists (from website) Copy for Contingent Advisor, copy for Crew Leader 2/19/2019 2002 Trek Meeting 3 -- 609-E

Questions? 2/19/2019 2002 Trek Meeting 3 -- 609-E